Sangamon Sun

The Springfield City Council will meet at 5:30 p.m. Tuesday at 1450 Groth St. to consider whether to grant Mobilite a franchise agreement.

"City of Springfield City Council is located at 1450 Groth St, Springfield, IL 62703."

Current Meeting Summary

Committee of the Whole summary for 9/27/2016.

Presentation Documents

Meeting Documents

Summary of Agenda Items

2016-374

AN ORDINANCE AUTHORIZING A ONE-YEAR CONTRACT EXTENSION AND ADDITIONAL FUNDING IN THE AMOUNT OF $2,678,000.00 UNDER CONTRACT NO. UE13-09-45 – FGDS LIMESTONE SUPPLY WITH CENTRAL STONE COMPANY FOR A TOTAL AMOUNT PAYABLE NOT TO EXCEED $13,270,000.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard contract extension & funding increase ordinance for the purchase of limestone. This Ordinance authorizes a contract extension & additional funding in an amount not to exceed $2,678,000.00 with Central Stone Company. This is the second contract extension. Ordinance No. 395-11-12 awarded Contract UE13-09-45 to Central Stone Company for the purchase of limestone for the Dallman Power Plant scrubbers in the total amount of $7,992,000.00 for 3 years. Ordinance 313-09-15 extended the contract for 1 year & authorized an additional $2,600,000.00. This Ordinance will increase the total amount payable under said contract to $13,270,000.00, and will extend the contract through November 30, 2017. All other terms of the contract, including the original prices quoted in 2012, remain the same. Last year, we were approached by another potential bidder. All bidders of limestone for the scrubber systems must be prequalified, which includes successful testing of the product. The potential bidder failed testing earlier this year, therefore we do not have any other vendors. Central Stone is not a local vendor.

Agenda Type: Agenda Item

Department: CWLP

View 2016-374.pdf

2016-375

AN ORDINANCE AUTHORIZING THE PURCHASE OF CHASSIS AND SWITCHES FOR DALLMAN AND MILLER STREET DATACENTERS FROM CDW GOVERNMENT LLC FROM A STATE CONTRACT IN AN AMOUNT NOT TO EXCEED $284,502.35, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance for purchase of chassis & switches using State Contract CMS7891190. This ordinance authorizes the purchase of chassis & switches in an amount not to exceed $284,502.35, with CDW Government LLC (“CDWG”). The State of Illinois solicited bids for routing, switching, & other networking equipment & software maintenance, and allows municipalities to share in the bulk cost savings by ordering off of such contracts. This ordinance authorizes the purchase of 6807 chassis & supporting 6800ia switches for the Dallman & Miller Street Datacenters, & components with maintenance support to replace the existing 6513 chassis that is nearing end of support & services used for network file servers, virtual infrastructure, exchange email servers & active directory services. CDWG is not a local vendor.

Agenda Type: Agenda Item

Department: CWLP

View 2016-375.pdf

2016-376

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE17-08-50 – MAILING SERVICES WITH QUICKSILVER MAILING SERVICES, L.L.C. IN AN AMOUNT NOT TO EXCEED $135,000.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance for mailing services. This ordinance accepts Contract UE17-08-50 in an amount not to exceed $135,000.00, with Quicksilver Mailing Services, L.L.C. (“Quicksilver”). The City processes approximately 1,500,000 pieces of first class mail annually. Quicksilver will provide a daily pick up of all outgoing City letters & packages, apply the bar codes, qualification of all properly zip coded mail to ensure the lowest applicable postal rate & delivery to the correct carrier for an annual cost of $45,000.00 per year. Quicksilver was the only bidder, & they are not a local vendor. Last time, this contract was awarded to Quicksilver. The unit prices have generally stayed the same.

Agenda Type: Agenda Item

Department: CWLP

View 2016-376.pdf

2016-377

AN ORDINANCE AUTHORIZING THE REPAIR OF THE NORTH BOILER FEED PUMP VOLUTE FOR UNIT 31 & 32 FROM FLOWSERVE US INC. IN AN AMOUNT NOT TO EXCEED $69,460.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a new contract for the repair of a volute for Unit 31 & 32. This ordinance approves the repair of the north boiler feed pump volute for Unit 31 & 32 from Flowserve US Inc. (“Flowserve”) in an amount not to exceed $69,460.00. The boiler feed pumps supply water to the steam drum. Loss of one of the pumps will derate the unit by 50%. Last month, the north boiler feed pump volute was changed out with our spare volute. The volute that was removed was sent to the OEM for disassembly, cleaning & inspection. This ordinance will authorize the repair of the volute so it can go back into inventory. A new volute costs approximately $210,000.00. Flowserve is the OEM. They are not a local vendor.

Agenda Type: Agenda Item

Department: CWLP

View 2016-377.pdf

2016-378

AN ORDINANCE AUTHORIZING THE PURCHASE OF REPLACEMENT VALVES FOR UNIT 33 FROM PIONEER PUMP & PACKING INC. IN AN AMOUNT NOT TO EXCEED $65,500.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a new contract for the purchase of replacement valves for Unit 33. This ordinance approves the purchase of replacement valves for Unit 33 from Pioneer Pump & Packing Inc. (“Pioneer”) in an amount not to exceed $65,500.00. The electromatic relief valve (“ERV”) and the isolation valve are not functioning properly and need to be replaced. The ERV has been repaired several times in the past only to last a few years before problems reoccur. The design of the current isolation valve is not up to par. The new design should result in a tight shut off for the long term. Pioneer is the local distributor for the OEM for the valves. They are not a local vendor.

Agenda Type: Agenda Item

Department: CWLP

View 2016-378.pdf

2016-379

AN ORDINANCE APPROVING A TELECOMMUNICATIONS CARRIER FRANCHISE AGREEMENT AND MASTER LICENSE AGREEMENT WITH MOBILITIE, LLC, FOR THE OFFICE OF PUBLIC UTILITIESThis is a new ordinance authorizing a franchise agreement & master license agreement. This ordinance approves a standard, telecommunications carrier franchise agreement & a master license agreement between the City of Springfield and Mobilitie, LLC (“Mobilitie”). Mobilitie desires to place their telecommunications facilities within the City right of way & to attach such equipment to property solely owned by the City or jointly owned by the City and other companies. The master license agreement has an initial term of 20 years, and it may be terminated at any time after the first 10 years by the City giving 180 days’ written notice, unless in the case of default or a health & safety issue, in which case it may be terminated sooner. The precise location of Mobilitie’s facilities & attachments will be determined on an as needed basis by mutual agreement between the City and Mobilitie. The franchise agreement coincides with the master license agreement. Rental shall be $250 per month for each attachment.

Agenda Type: Agenda Item

Department: CWLP

View 2016-379.pdf

2016-380

AN ORDINANCE AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL AGREEMENT BETWEEN THE CITY OF SPRINGFIELD AND THE BOARD OF EDUCATION OF SPRINGFIELD SCHOOL DISTRICT NO. 186 TO ASSIGN SCHOOL SAFETY OFFICERS TO WORK AT LANPHIER, SOUTHEAST, AND SPRINGFIELD HIGH SCHOOLS FROM AUGUST 19TH, 2016 TROUGH JUNE 2ND, 2017. Springfield School District No. 186 desires to use the services of specially trained police officers in certain schools to promote safety and security and establish positive working relationships between students, staff and the law enforcement community. This ordinance would authorize execution of an intergovernmental agreement, pursuant to the Intergovernmental Cooperation Act (5 ILCS 220/1 et seq.) for three school safety officers to be assigned to work Lanphier, Southeast, and Springfield High Schools from Aug 19th, 2016 through June 2nd, 2017. The District will reimburse the City an estimated $218,760.00 for these officers.

Agenda Type: Agenda Item

Department: Public Safety

View 2016-380.pdf

2016-381

AN ORDINANCE AUTHORIZING THE PURCHASE OF ROCK SALT FROM CARGILL, INCORPORATED, SALT DIVISION UNDER STATE CONTRACT PSD 4018144-01 IN AN AMOUNT NOT TO EXCEED $258,760.00 FOR THE OFFICE OF PUBLIC WORKS.This ordinance will authorize a renewal for the purchase of up to 4000 tons of rock salt at $64.69 per ton which is the same price from last year's contract.

Agenda Type: Agenda Item

Department: Public Works

View 2016-381.pdf

2016-382

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $230,000.00 FOR OAK RIDGE CEMETERYThis ordinance will authorize an increase to the FY17 corporate subsidy for Oak Ridge Cemetery from $400,000 to $630,000 to accommodate anticipated shortfalls.

Agenda Type: Agenda Item

Department: Public Works

View 2016-382.pdf

2016-389

AN ORDINANCE AUTHORIZING ACCEPTANCE AND EXECUTION OF GRANT NO. 17-751029 FROM THE ILLINOIS DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY, UNDER THE LOCAL TOURISM AND CONVENTION BUREAU GRANT PROGRAM, IN THE AMOUNT OF $430,121.00 WITH MATCHING FUNDS REQUIRED IN THE AMOUNT OF $430,121.00, BEGINNING JULY 1, 2016, THROUGH JUNE 30, 2017, AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $430,121.00 FOR THE SPRINGFIELD CONVENTION AND VISITORS BUREAUThe Springfield Convention & Visitors Bureau has been awarded a Local Tourism and Convention Bureau (LTCB) Grant #17-751029 in the amount of $430,121 for programs beginning 07.01.16 through 06.30.17. This is the 31st year of the award. The grant requires a 50/50 match, which is funded through the agency's portion of hotel-motel tax receipts. This grant places no burden on the City's Corporate Fund.

Agenda Type: Agenda Item

Department: Finance

View 2016-389.pdf

2016-390

AN ORDINANCE ACCEPTING GRANT NO. 17-373004 FROM THE ILLINOIS DEPARTMENT OF COMMERCE AND ECONOMIC OPPORTUNITY IN THE AMOUNT OF $340,000.00 WITH MATCHING FUNDS IN THE AMOUNT OF $170,000.00 FOR A TOTAL GRANT AMOUNT OF $510,000.00 FOR THE INTERNATIONAL TOURISM MARKETING GRANT PROGRAM BEGINNING JULY 1, 2016, THROUGH JUNE 30, 2017, AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $340,000.00 FOR THE SPRINGFIELD CONVENTION AND VISITORS BUREAUThe SCVB is requesting an Ordinance for authorization to accept, execute, supplementally appropriate lnt'l Marketing Grant #17-373004 between the SCVB and DCEO in the amount not to exceed $340,000 beginning July 1, 2016 through June 30, 2017 along with matching funds of $170,000 for a total grant amount of $510,000.

Agenda Type: Agenda Item

Department: Finance

View 2016-390.pdf

2016-383

AN ORDINANCE AUTHORIZING A PROFESSIONAL SERVICES AGREEMENT WITH, AND PAYMENT OF $90,000.00 TO, HERITAGE ENVIRONMENTAL SERVICES FOR THE 2016 HOUSEHOLD HAZARDOUS WASTE COLLECTION EVENT FOR THE OFFICE OF PUBLIC WORKSHeritage Environmental Services will mobilize and perform collection and disposal services for household hazardous waste items delivered to the collection on October 22nd (time to be announced) hosted by the City for Springfield residents.

Agenda Type: Agenda Item

Department: Public Works

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2016-391

AN ORDINANCE AUTHORIZING EXECUTION OF A CONTRACT FOR PURCHASE OF REAL ESTATE FROM MICHAEL M. DIRKSEN, FOR THE HUNTER LAKE PROJECT IN AN AMOUNT NOT TO EXCEED $125,000.00Michael M. Dirksen owns real property located on Brunk Cemetery Road and is willing to sell the property for an amount not to exceed $125,000.00. It is in the best interest of the City to purchase this property to be used for the Hunter Lake Project.

Agenda Type: Agenda Item

Department: Finance

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2016-384

AN ORDINANCE AUTHORIZING THE EXECUTION OF AN ANNEXATION AGREEMENT WITH SAMANTHA KAY JORDAN AND CARL EDWARD FUGATE, JR. FOR THE PROPERTY LOCATED AT 42 LANSING DRIVE(No description available)

Agenda Type: Agenda Item

Department: Public Works

View 2016-384.pdf

2016-392

AN ORDINANCE AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL COOPERATION AGREEMENT BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS, AND THE SANGAMON COUNTY, ILLINOIS, BOARD OF HEALTH FOR BOARDING OF ANIMALS IMPOUNDED WITHIN THE CITY LIMITS OF THE CITY OF SPRINGFIELD, AND AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED $196,104.89 FROM MARCH 1, 2016, THROUGH FEBRUARY 28, 2017, FOR THE OFFICE OF BUDGET AND MANAGEMENTThis agreement provides for boarding services including euthanasia and disposal of animals impounded within the City limits by the Sangamon County Department of Public Health in an amount not to exceed $196,104.89.

Agenda Type: Agenda Item

Department: Finance

View 2016-392.pdf

2016-393

AN ORDINANCE AUTHORIZING EXECUTION OF AN INTERGOVERNMENTAL COOPERATION AGREEMENT BETWEEN THE CITY OF SPRINGFIELD, ILLINOIS, AND THE SANGAMON COUNTY, ILLINOIS, BOARD OF HEALTH FOR ANIMAL CONTROL OFFICER SERVICES WITHIN THE CITY LIMITS OF THE CITY OF SPRINGFIELD, AND AUTHORIZING PAYMENT IN AN AMOUNT NOT TO EXCEED $158,432.48 FROM MARCH 1, 2016, THROUGH FEBRUARY 28, 2017,_FOR THE OFFICE OF BUDGET AND MANAGEMENTThis agreement provides for the services of Sangamon County animal control officers within the City limits. The term of the agreement is one (1) year, from March 1, 2016, to February 28, 2017. The City will reimburse the County for a share of Animal Control Officer Service expenses in an amount not to exceed $158,432.48 in quarterly installments.

Agenda Type: Agenda Item

Department: Finance

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2016-394

AN ORDINANCE AUTHORIZING EXECUTION OF ADDENDUM D TO THE REDEVELOPMENT AGREEMENT WITH CHILDREN'S MUSEUM FOUNDATION CORPORATION TO EXTEND THE DATE OF COMPLETION OF THE PROJECT THROUGH MARCH 31, 2018, FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENTOrdinance authorizing an amendment to the Redevelopment Agreement with Children's Museum Foundation Corporation, Ordinance Number 191-6-13, extending the completion date to March 31, 2018. There is no change to the amount of the TIF award.

Agenda Type: Agenda Item

Department: Finance

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2016-395

AN ORDINANCE AUTHORIZING A REDEVELOPMENT AGREEMENT WITH ENOS PARK DEVELOPMENT, LLC FOR ACQUISITION ASSISTANCE AND RELATED EXPENSES FOR VARIOUS PROPERTIES LOCATED IN THE ENOS PARK NEIGHBORHOOD TAX INCREMENT FINANCING DISTRICT COMMONLY KNOWN AS 904 N. 3RD, 923 N. 5TH, 819 N. 8TH, 830 N. 8TH AND 809 N. 9TH STREETS, FOR A TOTAL AMOUNT NOT TO EXCEED $153,000.00, THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENTEnos Park Development, LLC is requesting the use of Enos Park TIF funds in the amount of $153,000.00 to purchase properties in the Enos Park TIF.

Agenda Type: Agenda Item

Department: Finance

View 2016-395.pdf

2016-385

AN ORDINANCE AUTHORIZING PAYMENT IN THE AMOUNT OF $54,330.00 TO THE OFFICE OF PUBLIC UTILITIES FOR REPLACEMENT OF BOOM TRUCK #323 FOR FULL AND FINAL SETTLEMENT OF RISK MANAGEMENT CLAIM NUMBER GL20150619125On June 19, 2015, a Public Utilities employee was in the bucket of truck #323 as he reconnected service to a property, as the employee went to lower the boom to secure it, he saw smoke near the cab of the vehicle. He exited the bucket, turned off the ignition and evacuated the area while calling for assistance. The truck is a total loss and a professional appraisal was completed for the vehicle value. This ordinance will authorize payment in the amount of $54,330.00 to reimburse the Office of Public Utilities for the replacement and will close Risk Management Case Number GL20150619125.

Agenda Type: Agenda Item

Department: Public Works

View 2016-385.pdf

2016-386

AN ORDINANCE AUTHORIZING A CONTRACT BETWEEN THE CITY OF SPRINGFIELD AND MAURICE A. NOGORSKY AND GOLDIE KRAY FOR PURCHASE OF REAL ESTATE LOCATED AT 1023 E. MADISON STREET FOR AN AMOUNT NOT TO EXCEED $150,000.00 AND CLOSING COSTS FOR AN AMOUNT NOT TO EXCEED $2,500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $152,500.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECTS (No description available)

Agenda Type: Agenda Item

Department: Public Works

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2016-387

AN ORDINANCE AUTHORIZING A CONTRACT BETWEEN THE CITY OF SPRINGFIELD AND HORACE MANN SERVICE CORPORATION FOR PURCHASE OF REAL ESTATE FOR AN AMOUNT NOT TO EXCEED $100,000.00 AND CLOSING COSTS FOR AN AMOUNT NOT TO EXCEED $2,500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $102,500.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECTS(No description available)

Agenda Type: Agenda Item

Department: Public Works

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2016-388

AN ORDINANCE AUTHORIZING A CONTRACT BETWEEN THE CITY OF SPRINGFIELD AND CHARLES SPRINKEL AND LINDA K. SPRINKEL FOR PURCHASE OF REAL ESTATE LOCATED AT 1023 E. LAUREL STREET FOR AN AMOUNT NOT TO EXCEED $30,000.00 AND RELOCATION EXPENSES AND CLOSING COSTS FOR AN AMOUNT NOT TO EXCEED $13,655.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $43,655.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECTS This ordinance is for the purchase of one parcel located at 1023 E. Laurel Street. The purchase of said realestate is for public purposes, specifically associated with the Springfield Rail Improvements Projects. The relocation costs are in compliance with the federal Uniform Relocation Act.

Agenda Type: Agenda Item

Department: Public Works

View 2016-388.pdf