Sangamon Sun

Village of Shermon met April 18.

Here is the minutes as provided by the Board:

OFFICIALS IN ATTENDANCE John Swinford, Village Administrator and Acting Village Clerk; Mike Moos, Deputy Village Administrator & EMA Director; Angela Fyans-Jimenez, Legal Counsel; Don Cravens, Legal Counsel; Craig Bangert, Chief of Police; Officer J.T. Turasky, Officer Jesse Schmillen and Jeremy Stuenkel, Treasurer.

PUBLIC IN ATTENDANCE Pam Gray, Kim Rockford, Sandy Walden, Colleen Olsen, Ryan Keith, Eli Reevis, Zach Walter, Brant Trimpe, Jared Owens, Doug Owens, Melissa Owens, Angela Turasky, John Turasky, Amy Turasky, Mitch McCulla, Roxie McCulla, Barbi Walter, Phyllis Dentringer, Pat Cunningham, Paula Cunningham, Caleb Poe, Morgen Fleck, Caroline McCormick, Kellen McCormick, Alec Poehls, Cara Buckley, Jennifer Reevis, Kevin Poehls, Mindy Poehls, Jodi Fleck, Brad Neali, Bailey Workman, Ed Carter, Doug Carter, Josh Carter, Susan McCormick, Cydine Ratliff, Molly Budinger, Tina Hoecker and Byron Painter.

OPENING  1. Roll Call – Mr. Moos conducted a roll call of village board members with all members present. President Clatfelter indicated a quorum. 2. Pledge of Allegiance – Officer J.T. Turasky led the group in the Pledge of Allegiance. 3. Set Agenda - President Clatfelter asked the Board for nonvoting items to be added to the agenda. Nothing was brought to the Chairs attention, President Clatfelter indicated he would entertain a motion to set the agenda. Motion by Trustee Zibutis to Set the Agenda, seconded by Trustee Hahn. Voice Vote with the Ayes having it (6/0). Motion Passed.

CLERK’S REPORT   1. March 21, 2017 meeting minutes were presented for approval. Motion to approve the March 21, 2017 Minutes was made by Trustee Timm, seconded by Trustee Sherrock. Roll Call Vote with the Ayes having it (6/0). Motion Passed.

2. Presentation of Bills for Approval – President Clatfelter asked if there were any questions regarding the bills. Nothing was brought to the Chairs attention, President Clatfelter indicated he would entertain a motion to pay the bills. Trustee Schultz made a Motion to Approve Payment of Bills, seconded by Trustee Long.  Roll Call Vote with the Ayes having it (6/0). Motion Passed.

TREASURER’S REPORT President Clatfelter asked if there were any questions regarding the Treasurer’s report that was provided earlier electronically to the Board trustees. No questions were brought to the Chairs attention. President Clatfelter indicated he would entertain a motion to approve the report. Trustee Sherrock made a Motion to Approve the Treasurer’s Report, seconded by Trustee Zibutis.  Roll Call Vote with the Ayes having it (6/0). Motion Passed.

ENGINEERING REPORT Engineer Kuhn had the evening off and there was nothing new to report.   LEGAL REPORT Village Attorney Angela Fyans-Jimenez indicated nothing new to report.

ZONING OFFICER REPORT Trustee Zibutis indicated nothing new to report.

VILLAGE ADMINISTRATOR / ECONOMIC DEVELOPMENT COORDINATOR REPORT Administrator Swinford indicated nothing new to report.

PRESIDENT’S REPORT 1. Recognition of Kellen McCormick as State Gold Medal Winner in the 2017 Special Olympics. Mr. McCormick was asked to come forward and be recognized. A Village Proclamation and small highway sign were presented to Kellen. 2. Recognition of Williamsville High School as State Runner-Up in the 2017 I.H.S.A. Class 1A Scholastic Bowl. President Clatfelter discussed the accomplishments of the high school Scholastic Bowl Team. A state highway sign indicating the team as State Runner-Up will be hung at the entrance to the Village for the next year. All members of the team were introduced and provided a small highway sign of the same design and wording as the large sign. 3. Hiring Officer J. T. Turasky as Full-Time Police Officer. President Clatfelter indicated with Officer Will Brooks taking a job with the Sangamon County Sheriff’s Office we are down one full-time police officer. Part-time Officer J.T. Turasky applied for the full-time position. Chief Craig Bangert recommended that he be hired full-time. President Clatfelter asked if there were any questions or a motion to be presented? Motion by Trustee Timm, seconded by Trustee Zibutis to Hire Officer Turasky as a Full-Time Police Officer. Roll Call Vote with the Ayes having it (6/0). Motion Passed. The Board congratulated Officer Turasky in his appointment.

4. A Resolution Adopting the Sangamon County Multi-Jurisdictional Natural Hazards Mitigation Plan as this jurisdiction’s Multi-Hazard Mitigation Plan. Motion by Trustee Hahn, seconded by Trustee Long to a Resolution Adopting the Sangamon County MultiJurisdictional Natural Hazards Mitigation Plan. Roll Call Vote with the Ayes having it (6/0). Motion Passed. 5. An Ordinance authorizing a Variance of Title 9, Chapter 7 Landscape, Screening, and Lighting Regulations (Ord. 2011-7 of Sherman Village Code) for Staab Funeral Home located at 2626 E. Andrew Road in Sherman.  President Clatfelter indicated that Mr. Staab had a concern that older visitors might find the parking lot curbs, as required by ordinance, to be a trip hazard. He would like permission to finish the parking lot without such requirement. The Village Engineer had indicted to staff earlier this week he had no problem with the request. Motion by Trustee Sherrock, seconded by Trustee Zibutis to Approve an Ordinance authorizing a Variance of Title 9, Chapter 7 Landscape, Screening and Lighting Regulations (Ord. 2011-7 of Sherman Village Code) for Staab Funeral Home located at 2626 E. Andrew Road in Sherman. Roll Call Vote with the Ayes having it (6/0). Motion Passed. 6. After Prom Donation. Trustee Sherrock asked the Village to again donate for this event as it helps with After Prom activities. Last year we donated $350 and she recommends we increase this to $500. No further discussion came from Board members so President Clatfelter indicated he would entertain a motion. Motion by Trustee Sherrock that the Village donate $500 to the 2017 After Prom Program, seconded by Trustee Timm. Roll Call Vote with the Ayes having it (6/0). Motion Passed.    COMMITTEE / DEPARTMENT REPORTS 1. Building Permit Update Trustee Zibutis reported that the Village received, in the last month, 3 fence permits for $150, 1 duplex for $920 for a total of $1,040 in building permit fees. 2. Clean-Up Day Update Trustee Timm discussed that we are ready for the event and there is nothing new to bring up. He also reminded all that the Friends of Sherman Library plans to offer on the same day, from 9:00am to 12:00 noon, paper shredding. Those expenses and arrangements will be through that group.  

SHERMAN POLICE DEPARTMENT REPORT Chief Bangert indicated nothing new to report.

EMERGENCY MANAGEMENT AGENCY REPORT Director Mike Moos indicated that EMA and PD provided a joint orientation briefing for Pam Gray and Kim Rockford, the two new Village Trustees. In addition, he congratulated them for their aggressive attention to completing their Open Meeting Act training and already working on their National Incident Management System (NIMS) training.    DEPARTMENT OF PUBLIC WORKS REPORT Nothing new to report.

NEW BUSINESS No new business to discuss.

OLD BUSINESS No old business to discuss.

CIVIC ORGANIZATION No civic organizations present.

PUBLIC COMMENT   Sandy Waldon – discussed, during her 3 minutes’ timeframe, a concern of building debris at the new park by the walking path. She pulled examples, out of a bag, of the debris (hacksaw blade and blocks of wood with nails protruding out of them). Mrs. Waldon was concerned that items, such as these and other debris, would not be cleaned from the site and buried in topsoil. This could be an eventual liability to the Village, should an exposure and injury would occur.  

EXECUTIVE SESSION Pursuant to 5 ILCS 120/2(c)(1) President Clatfelter indicated that the Village Board needs to go into Executive Session but no final decisions will be made from it. President Clatfelter further discussed that because of the venue we are located at (Illini Bank Community Center) it is hard to expect attendees to leave the building and return but the room needed to be vacated of all except authorized persons. Motion by Trustee Zibutis to go into Executive Session, seconded by Trustee Long. Roll Call Vote with the Ayes having it. Motion Passed at 6:32.  

RETURN FROM EXECUTIVE SESSION Motion to return to Regular Session made by Trustee Zibutis, seconded by Trustee Hahn. Voice Vote with the Ayes having it. Motion Passed.   ADJOURNMENT Motion to adjourn was made by Trustee Hahn, seconded by Trustee Sherrock. Voice Vote with Ayes having it (6/0). Motion Passed. Meeting adjourned at 7:23pm.