Sangamon Sun

Auburn City Council met August 7.

Here is the minutes provided by the Council:

Pro tempore Mayor Johnson called the meeting to order at 7 p.m,

Present: Chris Warwick, Julie Barnhill, an Andrews, Lori Basiewicz, Vic Devos, Jr., Jason Garrett, Larry Hemmerle, Rod Johnson, Tracy Sheppard and Seth Williams,

Absent: Mayor Tom Berola

Department Heads: Bruce Centko, TJ Henson (Mike McCarthy - absent), and Kristy Ponsler. City Attorney: Raylene Grischow.

I. Mayor's Comments

A. Resignation of an Andrews, Ward Alderman Johnson presented the City Council for their approval the resignation letter from lan Andrews. Andrews has served as Alderman of Ward since May and will be accepting a promotion with his full time employment and will have to relocate. A motion was made by Garrett to accept the resignation of Ward Alderman lan Andrews, second by Sheppard. Voice Vote Aye: Lori Basiewicz, Vic Devos Jr., Jason Garrett, Larry Hemmerle, Rod Johnson, Tracy Sheppard, Seth Williams, Nay: None. Present: None. Absent: None (7-0-0-0)

lan Andrews left meeting immediately after resignation was accepted.

B. Temporary Liquor License for Rocki's for labor Day Picnic and Noise Permit from 10:00 a.m. to Midnight on September 2, 2017.

Johnson presented the City Council the information of Rocki's applying for a noise permit and checked with Office Manager Kristy Ponsler to make sure they have completed everything. Ponsler indicated that they would like to include a slushy machine with the beer license, Wristbands will be provided to everyone over 21 that will be able to drink. Ponser indicated that everything was turned in and ready to be signed. No reservations were made by the Council,

II. Visitors/Public Comments

A. Public Hearing - Ordinance 1434-17, Appropriations Ordinance

Johnson informed the council that the public hearing of Ordinance 1434-17 was held this evening prior to the City Council meeting. This ordinance will be voted on later in the meeting,

B. Rob McWhinnie

Rob McWhinnie, owner of DeHewe's addressed the Council once again on the culvert project. He also addressed his concerns to the council regarding the future removal of the trailers that are currently behind the tavern. He has heard from the owner that he would like to remove the trailers and put a permanent structure there. McWhinnie has concerns that it will do the same thing that the tri-plex did to Barnett's property. He doesn't want to see that because he will end up with all the water run-off in his basement. He would like to see if the city will take a look at the water issues around that area. He would like the City to address this problem,

III. City Clerk's Report- Barnhill

A. July 17, 2017 Meeting Minutes

Barnhill presented the meeting minutes from meeting on July 17, 2017 for the Council's review and approval. A motion was made by Devos to approve the meeting minutes, second by Johnson. Aye: Lori Basiewicz, Vic Devos Jr, Larry Hemmerle, Rod Johnson, Tracy Sheppard and Seth Williams. Nay: Jason Garrett. Present: None. Absent: None (6-1-0-0)

IV. Treasurer's Report-Warwick

A. Bills List July 17, 2017 to August 7, 2017

Warwick presented the Bills List from July 17, 2017 to August 7, 2017 for the Council's review and approval. A motion was made by Williams to approve the Bills List from July 17, 2017 to August 7, 2017, second by Sheppard, Voice Vote AYE: Lori Basiewicz, Vic Devos Jr., Jason Garrett, Larry Hemmerle, Rod Johnson, Tracy Sheppard, and Seth Williams. Nay: None. Present: None. Absent: None (7-0-0-0)

V. Attorney's Report

A. Second Reading 1434-17, Appropriations Ordinance

Attorney Grischow presented Ordinance 1434-17, Appropriations Ordinance for second reading and for the Council's review and approval. A motion was made by Johnson to approve Ordinance 1434-17, Appropriations Ordinance, second by Hemmerle, Vote Aye: Lori Basiewicz, Vic Devos Jr., Jason Garrett, Larry Hemmerle, Rod Johnson, Tracy Sheppard, and Seth Williams. Nay: None. Present: None, Absent: None (7-0-0-0)

B. Second Reading 1439-17, Amendment to Personnel Code

Attorney Grischow presented Ordinance 1439-17, Amendment to Personnel Code for Second reading and for the Council's review and approval. A motion was made by Johnson to approve Ordinance 1439-17, Amendment to Personnel Code, second by Hemmere.. Vote Aye: Lori Basiewicz, Vic Devos Jr., Jason Garrett, Larry Hemmerle, RodJohnson, Tracy Sheppard, and Seth Williams. Nay: Nome, Present: None. Absent: Nome (7-0-0-0)

C. Executive Session (land acquisition)

VI. Department Heads

A. Centko

1. Inoperable vehicles

Chief Centko provided the Council with a listing of inoperable vehicle letters that have been sent to residents within Auburn. The list identified those vehicles in which were able to be started and contact had been made with the owner. The list also identified those vehicles in which no contact was able to be made with the owner to verify if operational. Attorney Grischow will review the ordinance and present the information back to the council at the next meeting, Chief Centko Stated that enforcing of the ordinance will have to be addressed under nuisance with fines and fees. He will continue to update the spreadsheet and will present at the next meeting.

B. McCarthy

1) Approval for Generator at New Garage

a. TJ Henson addressed the Council with a request for purchasing a new generator at the new city garage. When the power is out and someone has to come in and use a 2 x 4 to pry the door open, it becomes an issue of Safety. They are hoping they can purchase a small generator to help alleviate this problem. Henson also reminded the Council that the city garage could also serve as an emergency location and would need to have Fights and heat available during an emergency situation. Johnson indicated that he would need to Henson to get an additional bid for a generator and bring it back to the council at the next meeting. Henson agreed that he would do that.

C, Ponsler

1) Property Annexations

Office Manager Kristy Ponsfer indicated that 33 parcels or donut holes still exist within the City of Auburn. We originally talked about this during the updating of the current comprehensive plan, Ponsler just needs the okay from the council to work with Attorney Grischow and proceed with a letter to all affected that would allow all of the parcels to be annexed into the city. A motion made by Johnson authorizing Office Manager Ponsler to proceed sending a letter to land owners that fall within the remaining 33 parcels that are needed to close the donut holes up located within the City of Auburn, second by Sheppard. Vote AYE: Lori Basiewicz, Vic Devos Jr., Jason Garrett, Larry Hemmerle, Rod Johnson, Tracy Sheppard, and Seth Williams. Nay: None, Present: None. Absent: None (7-0-0-0)

2) Small Town Roadway Character Study

Auburn was one of (4) communities selected as the subjects of a Small Town Roadway Character Study. The city will work with planners from MassieMassie & Associates to identify objectives and develop plans that will add to the character and distinction of the town. Office Manager Ponsler has met with the architectural firm selected with the project to at least start the process and discuss the overall approach to the project, identify the specific area to be involved (intersection of Route 4 and 104), and discuss what the overal value added of the project will provide to the community. Prior discussions centered around some sort of development of signage/name/directions as an area of focus (Arrival Character Area). Because many travelers come in and out of the city, this arrival location was selected as an area of focus, No construction is involved it is solely plans. The City of Auburn will then have the potential to apply for ITEP funding through IDOT to proceed. It would have more involvement from the Council and community members, Once Ponster receives more information she will share with the Council. Alderman Basiewicz has agreed to help with the project.

VII. Committee Reports

A. Administration - Johnson

No Report

B. Public Works/Public Utilities - Hemmerles Johnson

1) Utility Service at 400 W. Jefferson-Sugar Creek Deli, Wine and Cheese

Alderman Johnson presented the information regarding the $943 credit om the utility service at 400 W. Jefferson. The delias well as Shear Karisma are one building that is simply divided in half, The property has one water meter but each side has a gas meter. The beauty Salon had been set up as the primary link to the water and sewer account while the deli was paying a small charge for water and sewer each month. It was brought to the city office attention regarding this extra charge. The account at the delihad been charged and should not have been. A new radio read meter was installed at the deliwhich is

the actual location of the Water meter. The deli Will now receive a Credit back on their account for over charges. Owner of Sugar Creek Deli, Wine and Cheese was present at the Public Works/Public Utilities meeting and decided not to take the S943 payout. A motion was made by Johnson to keep the $943 credit on the account of 400W, Jefferson, second by Hemmerle. Vote AYE: Lori Basiewicz, Vic Devos Jr., Jason Garrett, Larry Hemmerle, Rod Johnson, Tracy Sheppard, and Seth Williams. Nay: None. Present: None, Absent: None (7-0-0-0)

2) Sewer Extension Ordinance

No Action was taken after discussion of the Sewer extension ordinance,

C. Health & Safety - Williams

1) Sergeant Position - Alderman Williams presented information regarding the City of Auburn getting a Sergeant Position within the police department. After a lengthy discussion of funding of this position and the need of this position, a motion was made by Williams to proceed in advertising the sergeant position within our police department that would meet the qualifications until close of business on August 18, second by Garrett. Vote Aye: Lori Basiewicz, Vic Devos Jr., Jason Garrett, and Seth Williams. Nay: Rodjohnson. Présent: Larry Hemmerle and Tracy Sheppard. Absent: None (4-1-2-0)

2) Equipment Repairs-

Alderman Williams informed the Council of the repair of a light bar on one of the vehicles that will be needed. He also informed the Council that the repeater that was repaired was paid in full by the Auburn Fire Department and no monies were used from the City of Auburn. PT Dispatcher Position - Alderman Williams informed the Council that they received 6 applications and that the part time dispatcher's positions will be tabled at this time.

3) Executive Session - Personne

Alderman Williams presented information regarding the overpayment of current employee Officer Kaleb Kennedy from the City of Auburn. An overpayment involving guard duty in which he attends. The wrong figure was given and was being paid at that amount. Office Kennedy has been approached about repayment to the City of Auburn. A motion was made by Williams to authorize Office Manager Ponsler to contact the payroll software company to be able to prepare the appropriate figure needed to prepare a letter indicating that an agreement between the City of Auburn and Officer Kaleb Kennedy be prepared and presented to him for repayment of monies that was paid to him in 2016 and thus far in 2017. This letter Will include a statement that he is obligated to repay this whether he is employed by the City of Auburn or not and such stipulations for that, second by Basiewicz. Vote Aye: Lori Basiewicz, Vic Devos Jr., Jason Garrett, Larry Hemmerle, Rod Johnson, Tracy Sheppard, and Seth Williams, Nay: None. Present: None.

Absent: Nome (7-0-0-0)

D. Health & Housing - Sheppard

1) 217 Huntington Drive - Cain

Alderman Sheppard indicated that the chickens have been removed. Once the temporary tenants have been relocated, a group of volunteers will help the home owner, who is paraplegic, clean up the area.

2) 726 W. Jefferson - Crafton

Alderman Sheppard indicated that this issue is regarding inoperable vehicles so this will be dealt with later.

3) 413 N. 1 Street-Landers

Alderman Sheppard shared information regarding the property of 413 N. 1 Street owned by Ray Landers, A motion was made by Johnson to declare 413 N. 1 Street a nuisance, Attorney Grischow will proceed with a sending letter indicating that it will have to be cleaned up by August 18th or fines and fees will begin to occur, second by Williams, Vote AYE: Vic Devos Jr., Jason Garrett, Larry Hemmerle, Rod Johnson, Tracy Sheppard, and Seth Williams, Nay: Basiewicz. Present: None. Absent: None (6-1-0-0)

E. Parks - Hemmerle

Alderman Hemmerle reminded the Council that the final "Movie in the Park" The Lego Movie was playing on Saturday evening.

Chief Centko also informed the Council that all of the cameras are now working in the parks.

F. Library - Garrett

Alderman Garrett provided a Resolution update that there was a breakdown in communication between the Library Attorney and the City Attorney, Apparently a court date had not been secured, if a court date cannot be secured, the 30 day resolution would need to be redone and voted on again, Garrett also informed the council that once the Library is vacated then there will be no need to have a library liaison unless the Council. Attorney Grischow indicated that once the library ordinance is vacated then there is no need for a library liaison.

VII. Executive Session

Motion to go into Executive Session was made by Hemmerle at 8:25 p.m.; second by Sheppard. Voice Vote Aye: Lori Basiewicz, Vic Devos Jr., Jason Garrett, Larry Hemmerle, Rod Johnson, Tracy Sheppard, and Seth Williams. Nay: None, Present: None, Absent: None (7-0-0-0)

Motion to adjournment from Executive Session was made by Garrett at 9:12 p.m.; second by Devos. Voice Vote Aye: Lori Basiewicz, Vic Devos Jr., Jason Garrett, Larry Hemmerle, Rod Johnson, Tracy Sheppard, and Seth Williams. Nay: None, Present: None. Absent: None (7-0-0-0)

IX. Adjournment

Motion to adjournment was made by Hemmerle at 9:32 p.m.; second by Basiewicz. Voice Vote Aye: Lori Basiewicz, Vic Devos Jr., Jason Garrett, Larry Hemmerle, Rod Johnson, Tracy Sheppard, and Seth Williams. Nay: None. Present: None, Absent: None (7-0-0-0)

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