Sangamon Sun

At a recent meeting, the Chatham Village Board considered several proposed annexations.

The Chatham Village Board includes the village president and clerk, and six trustees. The board meets at 6 p.m. on the fourth Tuesday of each month.

Below is the agenda for this meeting, as provided by the board.

A. Call to Order

1. Moment of Silence

2. Pledge of Allegiance

3. Roll Call

Board Members Present: Clayton (Remote) Kimsey, Lindhorst, Mau, Schatteman, and President Gray. Others Present: Clerk Schad, CFO Dierking, Village Administrator McCarthy, and Village Attorneys Jeff Jurgens. Trustee Schatteman moved, seconded by Trustee Mau, to allow the Remote attendance of Trustee Clayton.The motion was Approved by Voice Vote. (Trustee Mau left at 6:30 because he was not feeling well.)

4. Public Comments

Bonnie Bileck - Utility Bill Policy (Landlord / Tenant Responsibility) John Mohan - Utility Bill Policy (Landlord / Tenant Responsibility)Beck Ethell - Water Billing Cycle (21/41)Darlene Judd - Utility Bill Policy and Warrants (Chlorine Analyzer Cost)Jeff Greer - Curry Report and Water TestingDistrict Fire Chief Phil Schummer - Cardinal Ridge Access for Fire Department EquipmentCMT Engineer Jim Michael - Cardinal Ridge

5. Mayor's Comment/Report

B. Consent Agenda

1. Approve Minutes May 24 Public Hearing

2. Approve Minutes May 24 Regular Village Board Meeting

3. Approve Minutes June 17 Special Village Board Meeting

4. Resolution Approving Warrants Resolution 29-16

C. Old Business (None)

D. New Business

1. AUTHORIZING THE EXECUTION OF A JURISDICITONAL TRANSFER AGREEMENT BETWEEN THE VILLAGE OF CHATHAM AND THE STATE OF ILLINOIS FOR A PARCEL LOCATED IN THE NORTHEAST QUADRANT OF THE AT-GRADE CROSSING OF WALNUT STREET AND THE UNION PACIFIC RAILROAD FOR IMPROVEMENTS ASSOCIATED WITH THE HIGH SPEED RAIL PROJECT Ordinance 16-28

Trustee Kimsey moved, seconded by Trustee Lindhorst, to bring Ordinance 16-28 to the table for consideration. Explained by title, this ordinance regards property owned by the State and used during the recent Walnut Street Crossing Upgrade to accommodate the High Speed Rail Project. The State is transferring ownership to Chatham. Ordinance 16-28 passed by roll call vote, 5 yes, 0 no, and 1 absent as follows: Clayton, yes; Kimsey, yes; Lindhorst, yes; Mau, absent; Schatteman, yes.

2. Authorizing Execution of an Annexing Agreement for Certain Property Owned By Alex Jones Ordinance 16-29

Trustee Kimsey moved, seconded by Trustee Schatteman, to bring Ordinance 16-29 to the table for consideration. Explained by title, this ordinance regards a one acre parcel of property on Old Union Trail Road. Ordinance 16-29 passed by roll call vote, 5 yes, 0 no, and 1 absent as follows: Clayton, yes; Kimsey, yes; Lindhorst, yes; Mau, absent; Schatteman, yes.

Ordinance Authorizing Execution of an Annexing Agreement for Certain Property Owned By Alex Jones.pdf (19 KB)2016-026_PLAT_ PDF.pdf (108 KB)Alex Jones Annexation Agreement (tjp 4-4-16).pdf (60 KB)

3. Authorizing Demolition of Village Storage Building in 200 Block of State Street Ordinance 16-30

Trustee Kimsey moved, seconded by Trustee Schatteman, to bring Ordinance 16-30 to the table for consideration. Explained by title, this ordinance regards the storage garage across the street East of the municipal building. It is being demolished at no cost to the village. Ordinance 16-30 passed by roll call vote, 5 yes, 0 no, and 1 absent as follows: Clayton, yes; Kimsey, yes; Lindhorst, yes; Mau, absent; Schatteman, yes.

Ordinance Authorizing the Demolition of Village Storage Building.pdf (18 KB)

4. 2016 Chatham Prevailing Wage Ordinance 16-31

Trustee Kimsey moved, seconded by Trustee Schatteman, to bring Ordinance 16-31 to the table for consideration. Explained by title, this ordinance, approved annually in June, establishes a prevailing rate of wages as defined in an Act for laborers, mechanics and other workers in the locality, employed in performing construction of public works. Ordinance 16-31 passed by roll call vote, 5 yes, 0 no, and 1 absent as follows: Clayton, yes; Kimsey, yes; Lindhorst, yes; Mau, absent; Schatteman, yes.

2016 Chatham Prevailing Wage Ordinance.pdf (23 KB)Sangamon County Prevailing Wage for July 2015.pdf (22 KB)

5. Committee of the Whole Structure Ordinance 16-32

Trustee Kimsey moved, seconded by Trustee Schatteman, to bring Ordinance 16-32 to the table for consideration. Explained by title and due to the recent resignation of Trustee Boyle, the Committee of the Whole Chairman, Ordinance 16-32 establishes Committee of the Whole Chairman and Vice Chairman authority. Ordinance 16-32 passed by roll call vote, 5 yes, 0 no, and 1 absent as follows: Clayton, yes; Kimsey, yes; Lindhorst, yes; Mau, absent; Schatteman, yes.

Committee of the Whole Ordinance (2).pdf (19 KB)

6. Approve Final Plat of Ironbridge Estates, Plat 2 Ordinance 16-33

Trustee Kimsey moved, seconded by Trustee Schatteman, to bring Ordinance 16-33 to the table for consideration. Explained by title, this ordinance approves Ironbridge Estates Plat Two and reduces the Letter of Credit for Martin Engineering Company to $20,000. Ordinance 16-33 passed by roll call vote, 5 yes, 0 no, and 1 absent as follows: Clayton, yes; Kimsey, yes; Lindhorst, yes; Mau, absent; Schatteman, yes.

20160628111825278.pdf (322 KB)Ironbridge Second Edition LOC 6-28-16.pdf (1,230 KB)Ironbridge Estate 2nd Addition Final Plat Ordinance.pdf (20 KB)12230-2 Certificates signed.pdf (962 KB)2ND ADD FINAL PLAT SIGNED.pdf (386 KB)

7. AMENDING THE VILLAGE OF CHATHAM CODE OF ORDINANCES RELATING TO FINAL INSPECTION CERTIFICATES Ordinance 16-34

Trustee Kimsey moved, seconded by Trustee Schatteman, to bring Ordinance 16-34 to the table for consideration. Explained by title, this ordinance clarifies that the duty to obtain a Final Inspection Certification rest with the builder of the New Construction. Ordinance 16-34 passed by roll call vote, 5 yes, 0 no, and 1 absent as follows: Clayton, yes; Kimsey, yes; Lindhorst, yes; Mau, absent; Schatteman, yes.

42U5542-Chatham - Ordinance Amending Building Code final inspection liability.pdf (51 KB)

8. 2016 MFT Maintenance - Supplemental Resolution for Maintenance of Streets and Highways Resolution 30-16

Trustee Kimsey moved, seconded by Trustee Schatteman, to bring Resolution 30-16 to the table for consideration. Explained by title, Resolution 30-16 regards the village Motor Fuel Tax Street Maintenance Program for 1/1/2016 - 4/30/2017. $490,111.75 has been appropriated from IDOT for this program. Resolution 30-16 passed by roll call vote, 5 yes, 0 no, and 1 absent as follows: Clayton, yes; Kimsey, yes; Lindhorst, yes; Mau, absent; Schatteman, yes.

2016-2017 MFT Maintenance Supplemental Resolution, Revised Estimate & En.pdf (239 KB)Resolution Approving Supplemental MFT Resolution (final).pdf (18 KB)

9. Approving Changes to the Land Subdivision Ordinance, Ordinance 16-35

Trustee Kimsey moved, seconded by Trustee Fountain, to bring Ordinance 16-35 to the table for consideration. Explained by title, this ordinance approves updates to the Subdivision Ordinance and addresses certain concerns relative to new developments and several changes have been recommended. Ordinance 16-35 passed by roll call vote, 5 yes, 0 no, and 1 absent as follows: Clayton, yes; Kimsey, yes; Lindhorst, yes; Mau, absent; Schatteman, yes.

10. Authorizing the Friends of the Park the Use of Community Park Resolution 31-16

Trustee Schatteman moved, seconded by Trustee Lindhorst, to bring Resolution 31-16 to the table for consideration. Explained by title, this event will be Weekends from November 25th Through December 25th. Resolution 31-16 passed by roll call vote, 4 yes, 0 no, 1 absent, and 1 abstain as follows: Clayton, yes; Kimsey, abstain; Lindhorst, yes; Mau, absent; Schatteman, yes.

E. Village Manager

1. Comments/Report

1. "Friends of the Park" have requested use of Veteran's Park (the Square) for a "Paint the Square" event August 27, 8A-7P. Streets surrounding the square, except Route 4, can be used but Trustee Kimsey doubted three will be used the first year. Streets will be painted with washable - nonpermanent - paint. 2. Standard Areo, that was Garrett Aviation, requested use of the South Park pavilion and an adjacent area for a company picnic. The picnic is August 5, noon - 11:30P. Alcohol will be served but not sold. A Special Event liquor license is needed and a Resolution approving this use will be presenting for Village Board Approval. 3. The Sangamon County Department of Health needs an Ordinance Approving 2017 Animal Control at a cost of $6394.42. 4. The Account Clerk position held by retired employee Alice O'keefe needs filled. Qualifications and requests for applications are being prepared for internal and external candidates.

F. Executive Session

1. Personnel Issues / Possible Litigation

Trustee Schatteman moved, seconded by Trustee Fountain, to go into Executive Session to discuss subjects of Collective Bargaining and Litigation. The motion was Approved by Roll Call Vote 5 yes, 0 no, and 0 absent as follows: Clayton, yes; Kimsey, yes; Lindhorst, yes; Mau, absent; Schatteman, yes.

G. Reconvene Open Session

1. ESTABLISHING THE SALARIES FOR THE VILLAGE MANAGER AND CHIEF OF POLICE Ordinance 16-36

Trustee Kimsey moved, seconded by Trustee Fountain, to Reconvene the Open Session of the Regular Village Board Meeting. The motion was Approved by Roll Call Vote 5 yes, 0 no, and 1 absent as follows: Clayton, yes; Kimsey, yes; Lindhorst, yes; Mau, absent; Schatteman, yes. Trustee Kimsey moved, seconded by Trustee Fountain, to bring Ordinance 16-36 to the table for consideration. Explained by title, Ordinance 16-36, unamended, approves raises of 3% for the Village Manager and the Chief of Police, but with the understanding that the village will in the future strive to use a more merit based process of establishing raises. (This understanding is not in Ordinance 16-36.) Ordinance 16-36 passed by roll call vote, 5 yes, 0 no, and 1 absent as follows: Clayton, yes; Kimsey, yes; Lindhorst, yes; Mau, absent; Schatteman, yes. Mayor Gray announced future meeting dates.

Salary Ordinance.pdf (19 KB)

2. July 12 Committee of the Whole 6PM Municipal Hall.

3. July 26 Regular Village Board 6PM Municipal Hall

4. Adjournment

There being no further business to come before the village board, Trustee Fountain moved, seconded by Trustee Lindhorst, to Adjourn the Regular Village Board Meeting. The motion passed by Voice Vote. By parliamentary procedures of Robert’s Rules and Illinois Statutes, minutes are not required nor supposed to be a verbatim record of public meetings. They’re objective is to report what was done, not what was said. Details of all discussion are available on a YouTube link from ChathamIL.net.