Sangamon Sun

The Springfield Committee of the Whole will consider a proposed ordinance to annex property at 2324 E. Lake Shore Drive at its next meeting 5:30 p.m. today at 1450 Groth St.

Below is the agenda for this meeting, as provided by the committee.

"City of Springfield Committee of the Whole is located at 1450 Groth St, Springfield, IL 62703."

Current Meeting Summary

Committee of the Whole summary for 9/13/2016.

Presentation Documents

Meeting Documents

View Committee Agenda (9/13/2016)

Summary of Agenda Items

2016-346

AN ORDINANCE ACCEPTING AND AUTHORIZING EXECUTION OF EDWARD BYRNE MEMORIAL JUSTICE ASSISTANCE GRANT #2016- DJ-BX-0188 FROM THE U.S. DEPARTMENT OF JUSTICE, IN THE AMOUNT OF $113,909.00, AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION OF SAID GRANT FUNDS FOR THE SPRINGFIELD POLICE DEPARTMENTAn ordinance authorizing the City of Springfield, Springfield Poli e Department to accept and exeute the Justice Assistance Grant Award from the U.S. Dept. of Justice, Bureau of Justice Assistance. Federal Grant #2016-DJ-BX-0188, in the amount of $113,909.00 where the Springfield Police Department will receive and administer the award. Springfield Police Department's share is $74,041.00 and Sangamon County's share is $39,868.00. Grant Period is from 10/1/2015 through 9/30/2019. Reporting Category code is" JA13" All grant funds will be on a draw down as expenditures occur.

Agenda Type: Agenda Item

Department: Public Safety

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2016-347

AN ORDINANCE AUTHORIZING A SUPPLEMENT AL APPROPRIATION IN THE AMOUNT OF $15,000.00 FROM UNAPPROPRIATED PARKING DEPARTMENT FUND BALANCE TO PURCHASE HAND HELD RADIOS FOR THE PARKING DEPARTMENT METER ENFORCEMENT AND RAMP PERSONNEL FOR THE OFFICE OF PUBLIC WORKSAn ordinance authorizing a supplemental appropriation from unappropriated Parking Department fund balance to accommodate the purchase of 9 new hand held radio's for the Parking Department Meter Enforcement and ramp personnel.

Agenda Type: Agenda Item

Department: Public Works

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2016-348

AN ORDINANCE AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW 17-12, WITH TRI-COUNTY STUMP REMOVAL AND LITTLETON STORM & TIMBER FOR TREE STUMP REMOVALS FOR AN AMOUNT NOT TO EXCEED $150,000.00 FOR THE OFFICE OF PUBLIC WORKSThis ordinance will authorize the execution of contract PW17-12 with Tri County Stump Removal & Littleton Storm & Timber for tree stump removals as needed. This contract is for one year from the date executed and the appropriation will span for the remainder of FY17 and through August of FY18.

Agenda Type: Agenda Item

Department: Public Works

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2016-349

AN ORDINANCE AUTHORIZING PURCHASE OF REAL PROPERTY LOCATED AT 1124 EAST STANFORD AVENUE FROM CHI CHEUNG CHAU AND JEN JEN BAI FOR AN AMOUNT NOT TO EXCEED $300 FOR PHASE II OF THE STANFORD AVENUE EXTENSION PROJECT BETWEEN FOX BRIDGE ROAD AND TAYLOR AVENUEThis ordinance is for the purchase of a partial, permanent acquisition located at 1124 East Stanford Avenue. The purchase of said real estate is for public purposes, specifically associated with the Stanford Avenue Phase II Improvement Project.

Agenda Type: Agenda Item

Department: Public Works

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2016-350

AN ORDINANCE AUTHORIZING A CONTRACT BETWEEN THE CITY OF SPRINGFIELD AND NB & DB, INC. FOR PURCHASE OF REAL ESTATE LOCATED AT 1000 E. LAUREL STREET FOR AN AMOUNT NOT TO EXCEED $182,500.00 AND RELOCATION EXPENSES AND CLOSING COSTS FOR AN AMOUNT NOT TO EXCEED $160,200.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $342,700.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECTS This ordinance is for the purchase of six parcels located at 1000 E. Laurel Street. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects. The relocation costs are in compliance with the federal Uniform Relocation Act.

Agenda Type: Agenda Item

Department: Public Works

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2016-351

AN ORDINANCE AUTHORIZING A CONTRACT BETWEEN THE CITY OF SPRINGFIELD AND SUGAR CREEK HOLDINGS, LLC FOR PURCHASE OF REAL EST ATE LOCATED AT 1911 S. 10 112 STREET FOR AN AMOUNT NOT TO EXCEED $2,700.00 AND RELOCATION EXPENSES AND CLOSING COSTS FOR AN AMOUNT NOT TO EXCEED $500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $3,200.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECTS This ordinance is for the purchase of one parcel located at 1911 S. 10 1/2 Street. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects.

Agenda Type: Agenda Item

Department: Public Works

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2016-352

AN ORDINANCE AUTHORIZING A CONTRACT BETWEEN THE CITY OF SPRINGFIELD AND DAVID L. O'SHEA FOR PURCHASE OF REAL ESTATE LOCATED AT 1909 S.101/2 STREET FOR AN AMOUNT NOT TO EXCEED $3,600.00 AND RELOCATION EXPENSES AND CLOSING COSTS FOR AN AMOUNT NOT TO EXCEED $500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $4,100.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECTS This ordinance is for the purchase of one parcel located at 1909 South 10 1/2 Street. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects.

Agenda Type: Agenda Item

Department: Public Works

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2016-353

AN ORDINANCE AUTHORIZING A CONTRACT BETWEEN THE CITY OF SPRINGFIELD AND DAVID L. O'SHEA FOR PURCHASE OF REAL ESTATE LOCATED AT 1911 S.10 l/2 STREET FOR AN AMOUNT NOT TO EXCEED $3,200.00 AND RELOCATION EXPENSES AND CLOSING COSTS FOR AN AMOUNT NOT TO EXCEED $500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $3,700.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECTS This ordinance is for the purchase of one parcel located at 1911 South 10 1/2 Street. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects.

Agenda Type: Agenda Item

Department: Public Works

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2016-360

AN ORDINANCE EXTENDING THE TERM OF THE CENTRAL AREA TAX INCREMENT REDEVELOPMENT PROJECT AREA AND REDEVELOPMENT PLAN AND PROJECT TO DECEMBER 29, 2028In order to complete projects and provide more tax revenue incentives, the City wishes to extend the term of the Central Area Tax Increment Financing District until and including December 29, 2028.

Agenda Type: Agenda Item

Department: Finance

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2016-354

AN ORDINANCE AUTHORIZING A CONTRACT BETWEEN THE CITY OF SPRINGFIELD AND DAVID L. O'SHEA, TRUSTEE OF HELENE C. O'SHEA CREDIT SHELTER TRUST D, AN UNDIVIDED 1/2 INT. AND DAVID L. O'SHEA, TRUSTEE OF DAVID L. O'SHEA FAMILY TRUST DTD 11/17/10, AN UNDIVIDED 1/2 INT. FOR PURCHASE OF REAL ESTATE LOCATED AT 1913 AND 1915 S.10 1/2 STREET FOR AN AMOUNT NOT TO EXCEED $14,600.00 AND RELOCATION EXPENSES AND CLOSING COSTS FOR AN AMOUNT NOT TO EXCEED $500.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $15,100.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECTS This ordinance is for the purchase of one parcel located at 1913 & 1915 South 10 1/2 Street. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects.

Agenda Type: Agenda Item

Department: Public Works

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2016-361

AN ORDINANCE AUTHORIZING EXECUTION OF A PROFESSIONAL SERVICES AGREEMENT WITH, AND PAYMENT IN AN AMOUNT NOT TO EXCEED $58,000.00 TO, PGA V PLANNERS FOR DETERMINATION OF THE FEASIBILITY OF IMPLEMENTING THE PEORIA ROAD I ROUTE 66 TAX INCREMENT FINANCING DISTRICT FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENTOPED wishes to enter into an agreement with PGAV for a feasibility study and redevelopment plan for the possible implementation of a TIF district in the Peoria Road/Route 66 area.

Agenda Type: Agenda Item

Department: Finance

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2016-362

AN ORDINANCE AUTHORIZING PAYMENT TO TROY SNIDER, A CITY OF SPRINGFIELD FIREFIGHTER, TO SETTLE A WORKERS' COMPENSATION CLAIM FOR CASE NUMBER 15-WC-34320Troy Snider was employed as a firefighter for the City of Springfield on July 4, 2015, and reported an injury to his right arm when he slipped exiting a fire truck. Mr. Snider was initially seen for an arm strain. Due to continued pain complaints he was sent for an MRI which revealed full thickness tendon and labral tears; surgery was recommended. Mr. Snider underwent a surgical repair in September 2015 and was able to return to work full duty in February 2016. Mr. Snider filed a workers' compensation claim (15-WC-34320) and is willing to settle his claim in the amount of $47,767.66 representing a permanent partial disability equivalent to 12.65% man as a whole. Livingstone, Mueller, O'Brien and Davlin, P.C, the city's legal advisors, recommend payment in the amount of $47,767.66 to settle case number 15-WC-34320.

Agenda Type: Agenda Item

Department: Finance

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2016-355

AN ORDINANCE AUTHORIZING A CONTRACT BETWEEN THE CITY OF SPRINGFIELD AND DAVID L. O'SHEA, TRUSTEE OF HELENE C. O'SHEA CREDIT SHELTER TRUST D, AN UNDIVIDED 1/2 INT. AND DAVID L. O'SHEA, TRUSTEE OF DAVID L. O'SHEA FAMILY TRUST DTD 11/17/10, AN UNDIVIDED 1/2 INT. FOR PURCHASE OF REAL ESTATE LOCATED AT 1939, 1941, 1943 AND 1947 S. 10 1/2 STREET FOR AN AMOUNT NOT TO EXCEED $273,000.00 AND RELOCATION EXPENSES AND CLOSING COSTS FOR AN AMOUNT NOT TO EXCEED $44,000.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $317,000.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECTS This ordinance is for the purchase of one parcel located at 1939, 1941 , 1943, & 1947 South 10 1 /2 Street. The purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects. The relocation costs are in compliance with the federal Uniform Relocation Act.

Agenda Type: Agenda Item

Department: Public Works

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2016-363

AN ORDINANCE AUTHORIZING PAYMENT OF $75,287.00 TO NICOUD INSURANCE SERVICES FOR ANNUAL COVERAGE OF CERTAIN COMMERCIAL PROPERTIES UNDER COMMERCIAL PROPERTY POLICY CAP5228478Commercial property insurance policy for 45 locations for the City of Springfield

Agenda Type: Agenda Item

Department: Finance

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2016-356

AN ORDINANCE AUTHORIZING EXECUTION OF CONTRACT NUMBER PW17-07-45, WITH LAVERDIERE CONSTRUCTION INC. FOR SALT DOME REPAIRS AND ROOF REPLACEMENT FOR AN AMOUNT NOT TO EXCEED $144,300.00 FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for replacement of the salt dome roof, and associated repairs to the salt dome structure.

Agenda Type: Agenda Item

Department: Public Works

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2016-364

AN ORDINANCE AUTHORIZING A REDEVELOPMENT AGREEMENT WITH THE SPRINGFIELD ART ASSOCIATION FOR USE OF ENOS PARK NEIGHBORHOOD TAX INCREMENT FINANCING FUNDS IN THE AMOUNT OF $81,250.00 THROUGH THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENT, FOR ASSISTANCE WITH THE ARTIST RESIDENCY PROGRAMSpringfield Art Association is requesting the use of Enos Park TIF funds in the amount of $81,250.00 total. $79,000 will be used to purchase a duplexed to be used as an artist's residene; $2,250 will be used for marketing and web site design in support of the artist residency program

Agenda Type: Agenda Item

Department: Finance

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2016-365

AN ORDINANCE TO INCREASE THE NUMBER OF CLASS "D" LIQUOR LICENSES BY ONE FOR GOURMET FOOD PRODUCTION INC. D/B/A ROSATI'S SPORTS PUB LOCATED AT 2934 S. 6th Gourmet Food Production Inc. d/b/a/ Rosati's Sports Pub, has applied for a class "D" liquor license for the business located at 2934 South 6th Street. A Class "D" liquor license entitles the licensee to sell alcoholic liquor, by the drink or pitcher, as part of a restaurant business, for consumption on the premises only and is a 1 a.m. license.

Agenda Type: Agenda Item

Department: General City Business

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2016-357

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $300,000.00 FROM UNAPPROPRIATED CORPORATE FUND BALANCE TO ALLOW FOR EXPANSION OF THE OVERHEAD SEWER PROGRAM FOR THE OFFICE OF PUBLIC WORKSThe Office of Budget and Management collects the Video Gaming revenue earmarked for capital use. This ordinance authorizes the use of $300,000 of revenue currently held in unappropriated fund balance to allow for an expansion of the Overhead Sewer Program which provides for a partial reimbursement to citizens for sewer enhancements.

Agenda Type: Agenda Item

Department: Public Works

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2016-366

AN ORDINANCE APPROVING PAYMENT TO CONSTELLATION NEW ENERGY-GAS DIVISION, LLC IN AN AMOUNT NOT TO EXCEED $1,344,754.00 FOR THE PURCHASE OF NATURAL GAS THROUGH FISCAL YEAR 2017 UNDER AN EXISTING CONTRACT, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard, recurring ordinance for the purchase of natural gas. This ordinance approves payment in an amount not to exceed $1,344,754.00, to Constellation New Energy-Gas Division, LLC for the purchase of natural gas for the Interstate Combustion Turbine, Dallman Power Plant Unit No. 33 Scrubber, Dallman Power Plant Unit No. 4 Heating and Dallman Igniters through Fiscal Year 2017 under an existing Base Contract for Sale and Purchase of Natural Gas, as amended. This contract was approved under Ordinance No. 155-03-06 for gas supply to the Interstate Turbine-Generator, which requires natural gas for commercial operation. Ordinance No. 418-11-10 approved Amendment No. 2 to the Base Contract in order to provide for deliveries of natural gas to the Dallman Power Plant Unit No. 33 Scrubber, Dallman Power Plant Unit No. 4 Heating and Dallman Igniters. The City's Natural Gas Proliance agreement remains in effect unless terminated by either party with 30 days written notice. Ordinance 215-07-15 changed the vendor name to Constellation New Energy-Gas Division, LLC due to a company merger. Since our usage of natural gas makes it extremely difficult to predict gas requirements, we buy on the daily spot market as needed. This fiscal year, we estimate our expenses will be $1,344,754.00. Last year, the Council authorized $1,720,200.00 for the purchase & delivery of the natural gas.

Agenda Type: Agenda Item

Department: CWLP

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2016-367

AN ORDINANCE AUTHORIZING PAYMENT TO AMEREN ILLINOIS UNDER AN EXISTING RATE SCHEDULE IN AN AMOUNT NOT TO EXCEED $723,043.00 FOR NATURAL GAS TRANSPORTATION CHARGES FOR DALLMAN POWER PLANT, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard, recurring ordinance to pay gas transportation charges. This ordinance authorizes payment in an amount not to exceed $723,043.00 to Ameren Illinois for natural gas transportation charges under an existing rate schedule. Natural gas is used as the startup fuel source for all Dallman Power Plant Units, as well as to provide the initial heating source to produce sufficient energy for coal combustion. We estimate that usage for Fiscal Year 2017 will be 317,124 Dth at a cost of $2.28 per Dth. Last year, the Council authorized $428,400.00, when Unit 4 was the only unit requiring gas. This will be the first year since the conversion to natural gas ignitors when all Dallman Units will utilize gas for start-up. The Office of Public Utilities purchases its natural gas from Constellation New Energy-Gas Division, LLC, however the gas is transported through Ameren Illinois' lines. This ordinance covers said charges for Fiscal Year 2017.

Agenda Type: Agenda Item

Department: CWLP

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2016-358

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $150,000.00 FROM UNAPPROPRIATED CORPORATE FUND BALANCE TO ALLOW FOR TREATMENT AND/OR REPLACEMENT OF ASH AND SWEET GUM TREES FOR THE OFFICE OF PUBLIC WORKSAlderman Theilen and Alderman Donelan have addressed issues with sweet gum and ash trees and the Office of Public Works is requesting a supplemental appropriation from unbudgeted corporate fund balance in the amount of $150,000.00 for treatment and/or replacement of various sweet gum and ash trees.

Agenda Type: Agenda Item

Department: Public Works

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2016-368

AN ORDINANCE AUTHORIZING A ONE-YEAR CONTRACT EXTENSION AND ADDITIONAL FUNDING IN THE AMOUNT OF $500,000.00 UNDER CONTRACT NO. UE16-06-34- BYPRODUCT HAULING WITH REX D. EVANS AKA EVANS CARTAGE TRUCKING, SEELMAN TRUCK CO., AND DONLEY TRUCKING, INC. FOR A TOTAL AMOUNT PAYABLE NOT TO EXCEED $1 ,300,000.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard contract extension & funding increase ordinance for byproduct hauling. This Ordinance authorizes a 1 year contract extension & additional funding in an amount not to exceed $500,000.00 with Rex D. Evans a/k/a Evans Cartage Trucking ("Evans"), Seelman Truck Co. ("Seelman"), and Donley Trucking Inc. ("Donley"). This is the first contract extension. Ordinance No. 276-08-15 awarded Contract UE16-06-34 to Evans, Seelman & Donley for byproduct hauling in the total amount of $500,000.00 for 1 year. Under the OBM procedures, a $50,000.00 funding increase was approved because more volume was required to be transported due to weather conditions. Ordinance No. 277-07-16 authorized a $250,000.00 funding increase due to the same weather related issues. This Ordinance will increase the total amount payable under said contract to $1 ,300,000.00, and will extend the contract through August 31, 2017. All other terms of the contract, including the original prices, rema_in the same. We tested the market to see if it would be cheaper to bid out the contract. However, the response was close to twice as much as we are paying now. Beelman is a local city vendor. Evans & Donley are local county vendors

Agenda Type: Agenda Item

Department: CWLP

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2016-359

AN ORDINANCE ANNEXING CERTAIN DESCRIBED REAL PROPERTY LOCATED AT 2324 EAST LAKE SHORE DRIVE (FINNE)(No description available)

Agenda Type: Agenda Item

Department: Public Works

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2016-369

AN ORDINANCE AUTHORIZING CHANGE ORDER #1 AND ADDITIONAL FUNDING IN AN AMOUNT NOT TO EXCEED $140,899.00 UNDER CONTRACT NO. UE17-06-40 WITH C.P. ENVIRONMENTAL, LLC FOR INSTALLATION OF FILTER BAGS FOR UNIT 4 IN A TOTAL AMOUNT NOT TO EXCEED $180,125.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard funding increase ordinance for installation of filter bags for Unit 4. This Ordinance authorizes Change Order #1 and additional funding for a total contract amount not to exceed $180,125.00 with C.P. Environmental, LLC ("C.P. Environmental"). C.P. Environmental was awarded Contract UE17- 06-40 for installation of filter bags for Unit 4. The Unit 4 baghouse operation condition has deteriorated at a rate that exceeds the previous estimate, thereby requiring the bags in all 8 modules to be replaced instead of the 2 modules as originally predicted. The increase is necessary in order for Unit 4 to be able to reach full load. The initial purchase with C.P. Environmental was through the OBM procedures because it was only for 2 modules at $39,226.00. This Ordinance approves $140,899.00 for an additional 6 modules, for a total amount payable under said contract to $180,125.00.

Agenda Type: Agenda Item

Department: CWLP

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2016-370

AN ORDINANCE AUTHORIZING ADDITIONAL FUNDING IN AN AMOUNT NOT TO EXCEED $30,124.23 WITH ALSTOM POWER, INC. FOR REBUILD OF THE UNIT 33 PULVERIZER JOURNALS FOR A TOTAL AMOUNT NOT TO EXCEED $66,549.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard funding increase ordinance for rebuild of the Unit 33 pulverizer journals. This ordinance authorizes additional funding in an amount not to exceed $30,124.23 with Alstom Power Inc. ("Aistom"). The journals are the rolling part within the pulver that crushes the coal to a fine powder before exhausting into the boiler. They are a wear item that requires refurbishment after the grinding section profile no longer provides adequate contact with the table to produce the correct coal particle size for complete combustion. Under the OBM procedures, the contract was awarded to Alstom in the total amount of $36,424.77. During further inspection and disassembly, the journals required more repair than was in itially estimated. This Ordinance will increase the total amount payable under said contract to $66,549.00. Alstom is not a local vendor, but they are the OEM.

Agenda Type: Agenda Item

Department: CWLP

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2016-371

AN ORDINANCE APPROVING A TELECOMMUNICATIONS FIBER CAPACITY LICENSE AGREEMENT WITH ILLINOIS NETWORK ALLIANCE, LLC FOR 528 S. 5th AND 2820 FOX BRIDGE ROAD, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance to license dark fiber capacity on the City's fiber optic telecommunications system. This ordinance authorizes the City to license dark fiber capacity to Illinois Network Alliance, LLC ("INA"), in exchange for payment by INA to the City in an estimated amount of $227,400.00 over 5 years. The Office of Public Utilities has a fiber optic telecommunications system and has been granted certificates of service authority with the Illinois Commerce Commission to provide facilities-based exchange telecommunications services in Sangamon County and interexchange telecommunications services within Illinois. The City has the ability to license fiber capacity through which no light is transmitted or retransmitted by the City. INA has requested 6 single-mode fiber optic strands from 528 S. 5th Street to 2820 Fox Bridge Road. For this service, INA will pay $3,790.00 per month for the term of the contract over a 5 year period. INA may elect to terminate this agreement at any time without cause, provided that INA shall -thereupon pay the remaining monthly charge for the remainder of the contract.

Agenda Type: Agenda Item

Department: CWLP

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