Village of Williamsville Village Board met February 27.
Village of Williamsville Village Board met February 27.
Here is the minutes provided by the Board:
The Town Hall/board meeting was called to order at 6:30 pm by President Tom Yokley. Present: Clerk: Karen Humphres. Trustees: Patrick Gettleman, John Brennan, Heather Hofferkamp, Skylar Tierney, Dave Carter, Matt Bunger.
Guests: See attached.
Trustee Brennan moved to approve the minutes of the regular board meeting of February 27, 2017, second by Trustee Gettleman. All ayes, motion carried.
Trustee Carter moved to approve the Executive Minutes from February 14, 2017, seconded by Trustee Hofferkamp. All ayes, motion carried.
Communications: No communications to report.
Guests Comments/Concerns: Natalie Albers attended the board meeting to discuss upcoming events at the Williamsville Public Library & Museum. She stated that their goal is “to have something for everyone”. She said that their goal has been working out great. Backyard Basics will be held in March. Also in March, the library has an event scheduled for genealogy research. Natalie spoke about the coffee hour that happens every Tuesday at the library. She stated a small group always attends. She said the library will be starting a new event on March 20th at 10:00 a.m. This will be a coffee hour that will hopefully draw more people. They would like someone from the Village to attend these events. They will also invite church leaders, etc. This event is open to the public. This will allow residents to ask questions to these individuals in a less formal setting (less formal than a board meeting), and also on neutral turf. President Yokley stated he will attend the coffee hour scheduled for March 20th.
Chief Richard Edwards reminded everyone of the Euchre Night scheduled for Wednesday, March 1st from 6:00-8:00 p.m. at the Old Bank Building. This event is held on the first and third Wednesday of every month. Everyone is invited to attend. No gambling will be allowed at this event.
Finance (Skylar Tierney): Trustee Tierney made a motion to pay bills as presented. Trustee Gettleman seconded the motion. All ayes, motion carried.
Trustee Tierney made a motion to pass Ordinance #20107-02, an ordinance making appropriations of sums of money necessary to defray all necessary expenses and liabilities of the Village of Williamsville, Sangamon County, Illinois, for the calendar year ending December 31,2 017. Trustee Brennan seconded the motion. All ayes, motion carried.
Trustee Tierney made a motion to accept the bid for a 2017 Chevrolet Silverado 3500 HD 4WD (regular cab) in the amount of $55,140.00 from Graue Chevrolet. Trustee Carter seconded the motion. All ayes, motion passed. A sealed bid was also received from Lou Fusz – Chrysler Jeep Dodge from O’Fallon, Missouri. Their bid was for a 2017 Dodge. Kent Thompson, nor the board, have an interest for a Dodge at this time.
Once the Village has possession of the new truck, one of the Village trucks will be placed out for sealed bids.
Public Safety (John Brennan): Trustee Brennan shared the January Incident Analysis Report.
Trustee Brennan stated the Police Department has received word regarding the recent burglary that happened at the storage facility. The States Attorney and also the Forfeiture Department states we will be receiving paperwork possibly within the next month. The Village will possibly be able to put the vehicles and trailer that were involved out for bid.
Trustee Brennan introduced an ordinance adopting Chapter 190 general offenses against public order to the code of the Village of Williamsville. This ordinance will be passed at the next board meeting.
Trustee Brennan introduced an ordinance amending Chapter 285 regarding vehicles and traffic of the code of the Village of Williamsville. This ordinance will be passed at the next board meeting.
These ordinances will allow the police to issues ordinance violations that will be paid to our jurisdiction and not go to Sangamon County. For example, if you receive a speeding violation, it will not be placed on your record with Secretary of State. (This is only if you are driving under 30 mph over the speed limit.) Trustee Brennan stated we have an ordinance that allows us to have an administrative law review.
Water & Sewer, (Matt Bunger): Trustee Bunger stated he has received further inquiry from Round Prairie regarding servicing water to areas southeast of town. He stated they have done some research about costs. He has submitted the information to Kevin Kuhn who has in return created some other questions that need to be asked.
Trustee Bunger stated there was a meeting on February 8th regarding the Andrew Water Extension project. He stated they are still lacking surveys from residents. An estimate cost of the project has been created. They are looking into the income of residents compared to what the cost of this project would be. There will be more discussion regarding this project at the next meeting scheduled with Kuhn & Trello and Andrew.
Economic Development (Hofferkamp): Trustee Hofferkamp discussed the proposed building permit fees and inspection schedule submitted by Mel Butterfield, Director of Building & Zoning. She asked the board members to take a look at the proposed information and make any suggestions or recommendations. The Economic Development Committee would like to meet with some of the business owners and see how they feel about the recommendations.
Trustee Gettleman asked a question regarding building inspections. He gave a scenario if the building is improperly issued, and some issue would arise later, would the village be responsible for that. Randy Segatto, Village Attorney, advised the board as to how that would work. The Village would not be liable.
Trustee Hofferkamp stated she has created a new Facebook site for Williamsville and Sherman businesses. She said a situation recently occurred when a local business was using a Facebook site to inform residents of when and where their business was going to be located. The administration of the site asked them to not post the information on their site since they considered it a form of advertising. The new Facebook site is called “Bullets Bulletin Board”. She stated she will be the administrator for this site. This site was created to offer local businesses and residents the opportunity to learn more about business opportunities and community events in and around the Village. A letter will be sent to business leaders and to the school district detailing this new opportunity.
Trustee Hofferkamp made a motion to approve a $75 invoice for the design of the Village’s ad for the Illinois Route 66 Visitor Guide. This invoice is payable to Trittenhaus Design. Trustee Brennan seconded the motion. All ayes, motion carried.
Parks & Recreation (Dave Carter): Trustee Carter discussed the fallen trees at the lake. Discussion was made regarding having some volunteers work with Richard Edwards to remove the trees. During the discussion, it was agreed that it would be best if we just have employees complete the project due to insurance and safety reasons.
Trustee Carter stated he has a Parks committee meeting scheduled for Monday, March 13th to discuss a Park District and also dedication of the park.
Streets, Alleys, Sidewalks & Storm Sewers (Patrick Gettleman): Trustee Gettleman stated he has contacted Kuhn & Trello in regards to the survey on Walnut Street. The survey results have not been received yet.
Trustee Hofferkamp discussed parking for the class reunion. More discussion will be made at a later date.
Additional Business: No additional business to discuss.
Trustee Hofferkamp made a motion at 7:29 p.m.to take a short five minutes recess before entering Executive Session to discuss a personnel issue (C). Trustee Brennan seconded the motion. All ayes, motion carried.
The regular board meeting of the Board of Trustees for the Village of Williamsville adjourned at 7:29 p.m.