Chatham Fire Protection District Board of Trustee
Chatham Fire Protection District Board of Trustee met Tuesday, April 11.
CHATHAM FIRE PROTECTION DISTRICT
BOARD OF TRUSTEE MINUTES
April 11, 2017
CALL TO ORDER
Meeting was called to order at 1735 hours.
ROLL CALL
Present were: Trustee Hughes, Trustee Mueller, Trustee Perkins; Chief Schumer; Assistant Chief Osborne; Lt. Bramley; FF/EMT Jacobs and Administrative Assistant Kashima Stotts
Absent were: None
APPROVAL OF PREVIOUS MINUTES
Open and closed session minutes of March 28, 2017 District Meeting were presented for approval. Motion to approve the minutes was made by Trustee Mueller and seconded by Trustee Perkins; motion passed.
Hughes yes Mueller yes Perkins yes
TREASURERS REPORT
Motion to accept bills as read was made by Trustee Mueller was seconded by Trustee Perkins; motion passed.
Hughes yes Mueller yes Perkins yes
Trustee Perkins and Trustee Hughes accepted treasurer’s report as modified
03/28/2017 / 04/11/2017
UCB-Money Market Account $ 18,344.01 $ 10,987.55
Bank & Trust M/M $ 343,491.05 $ 311,976.65
Bank & Trust Pension $ 75,567.27 $ 75,567.27
Bank & Trust Equipment Reserve Fund $ 558,848.34 $ 558,848.34
Bank & Trust Real Estate Fund $ 661,871.81 $ 661,871.81
Bank & Trust Death Benefit Supplement $ 19,609.61 $ 19,609.61
Bank & Trust Foreign Fire Insurance Board $ 59,100.90 $ 59,100.90
Bank & Trust Donations & Memorial Fund $ 1972.68 $ 1,791.58
Chatham Fire Department Volunteer Account $ 6,806.33 $ 6,806.33
PUBLIC COMMENTS AND CONCERNS:
No public comment
OLD BUSINESS:
Offer of employment decision of Probationary Firefighter/EMT, Jeffery Bone was discussed, Trustee Mueller made a motion to offer employment to Jeffery Bone upon completion and review of results of psychological evaluation and was seconded by Trustee Perkins; motion passed.
Hughes yes Mueller yes Perkins yes
Offer of employment decision of Probationary Firefighter/EMT, Robert Vrchota was discussed, Trustee Mueller made a motion to offer employment to Robert Vrchota upon completion and review of results of a psychological evaluation and was seconded by Trustee Perkins; motion passed.
Hughes yes Mueller yes Perkins yes
NEW BUSINESS:
CFD Treatment and Transport Survey Results were review.
Sealed bids presentation of finding from Chief Schumer review for 14” garage doors was reviewed and discussed, Trustee Perkins made a motion to approve the purchase of 14” garage doors from Midwest Garage Door Company for $62,205.00 and was seconded by Trustee Mueller; motion passed.
Hughes yes Mueller yes Perkins yes
Sealed bids presentation of finding from Chief Schumer review for cardiac monitoring/defibrillation devices were review and discussed, Trustee Perkins made a motion to approved the purchase of 3 Physio cardiac monitors using the 1 year quarterly financing and was seconded by Trustee Mueller; motion passed.
Hughes yes Mueller yes Perkins yes
Acceptance of Assignment of title by donation & disclaimer of warranties with the Department of Natural Resources and the release of the 1990 Chevrolet C7H064 truck were discussed, Trustee Perkins made a motion to accept the title by donation & disclaimer of warranties with the department of Natural Resources and was seconded by Trustee Hughes; motion passed.
Hughes yes Mueller yes Perkins yes
Sangamon County Radio System Governance Committee invoice, rural fire radio maintenance fee, $3,615.75 was discussed, Trustee Perkins made a motion to pay the invoice for rural radio maintenance with Sangamon County Radio Systems Governance Committee and was seconded by Trustee Mueller; motion passed.
Hughes yes Mueller yes Perkins yes
SOG 8005 Information Technology Program updates were discussed was discussed, Trustee Hughes made a motion to approve the changes to SOG 8005 and was seconded by Trustee Mueller; motion passed.
Hughes yes Mueller yes Perkins yes
SOG 8001 Uniforms & Personal Standards updates were discussed, Trustee Hughes made a motion to approve the changes to SOG 8001 and was seconded by Trustee Mueller, motion passed.
Hughes yes Mueller yes Perkins yes
SOG 5018 Response Guidelines updates were discussed, Trustee Hughes made a motion to approve the changes to SOG 5018 and was seconded by Trustee Mueller; motion passed.
Hughes yes Mueller yes Perkins yes
Chatham Fire Department By-laws updates tabled.
BOARD OF FIRE COMMISSIONERS:
Will meet Monday, April 17, 2017.
PENSION BOARD:
Adopted the travel meal guidelines
Gorbett will start in May
FOREIGN FIRE INSURANCE BOARD:
Nothing to report
CHIEF SCHUMER REPORT
Trustee’s accepted the Chief’s semi-monthly report.
The following items were discussed:
Apparatus Group
Please review FC recommendations in Apparatus Working Report
Group met to discuss U1, U4 and the purchase of new ambulance
Volunteer Working Group
We have 12 positions vacant for volunteer members for FF
FFIB approved purchase of retractable banners, table banners, and pop-up tent for recruiting efforts
We brought on two Prospective Candidates March 13, 2017
Schuller and Barber are going through their employee orientation and will be in prospective status through June 12
Working on getting department equipment returned from Atwood, Parker and Fahs
FTE
Asking Board to approve two candidates from Final Eligibility roster pending background investigation, medical examination and psychological examination
BOFC has begun next testing process
PTE
Bramer is conducting his orientation over the next three weeks to accommodate his full time employment
Brockmeyer has turned in an application to be a POC Paramedic
We have two position open at this time
Safety Working Group
Nothing to report
Pre-Annexation Working Group
Hearing date for April 3 was canceled, after judge dismissed case w/o prejudice
Vehicle / Equipment Report
3F27 in service new computer and docking station is being programmed and installed no completion date
3F28 in service new computer and docking station is being programmed and installed no completion date
3F29 Had starter replaced, new computer is being programmed and installed no completion date
Engine 1 had issues with air purge valve over the weekend – resolved
Truck 1 had fuel gauge repaired
U3 out of service waiting on IDPH inspection
U4 had alternator installed
Safety House in service has a broken window mechanism on hallway window
Equipment and miscellaneous building items:
Need to think about repainting parking spaces, especially the handicap spaces around the firehouse
Personnel issues
Working on phase 2 - 2nd year FF Driving Program
Phase 3 – Lieutenant’s Guidebook / Program will be started after Phase 2 complete
Re-working on part of Probationary Guidebook
Preparing for upcoming events
Sangamon County Fire Chief’s Meeting on April 25, 2017
Blood Drive May 24th
Blood Drive August 31st
Holiday Parties:
Adult Party December 2, 2017 – Jacobs confirmed rental
Children’s Party December 17, 2017 – Santa confirmed by Mrs. Stotts
Miscellaneous
Latest hearing date set for April 3rd @ 0900hrs for annexations
Work continues on new plaques to get names engraved
Romadka has volunteered to sand and stain picnic table donated last year as part of an Eagle Scout project. Work will begin shortly
ASST. CHIEF OSBORNE REPORT
Nothing to report
The following items were discussed:
Grants
2016 AFG Grant – application was submitted
Projects
Utility 4 has been serviced at One Stop and was taken to Clouser’s to have the alternator replaced
Tanker 1 went to JX Perterbilt in Bloomington and had the fuel gauge sending unit replaced under warranty
Utility 1 is back from Chatham Collision after getting repaired
The new Panasonic Toughbook computer docking station should get installed tomorrow
E.L Pruitt Co. Mechanical Contractors have completed the work on the roof
On Tuesday, April 25, 2017, Chatham Fire Department is sponsoring the Sangamon County Fire Chief’s Association quarterly meeting
3F29 went to Rush Truck Center and had the starter replaced.
Old Tanker has had the lettering and light-bar removed to get ready for transfer
Nametags were taken to spinner Plastics to be engraved for the recognition board.
CLOSED SESSION
Motion to go into Closed Session at 1742 hours to discuss Employment/Appointment matters in accordance with (5 ILCS 120/2) (c) (1) was made by Trustee Perkins and seconded by Trustee Mueller; motion passed.
Hughes yes Mueller yes Perkins yes
In attendance were Trustee Hughes, Trustee Mueller, Trustee Perkins Chief Schumer, Assistant Chief Osborne and Administrative Assistant Kashima Stotts
Closed session started at 1743 hours.
Closed session ended at 1805hours.
Returned to open session at 1812 hours
Discussion on shift alteration period Trustees would like clarification with the attorney and to move forward
Trustees discuss use of Gator and would like to only use the Gator for operational needs only.
ADJOURNMENT
Motion to adjourn meeting at 1930 hours was made by Trustee Perkins and was seconded by Trustee Mueller; motion passed.
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