Village of Williamsville Village Board met May 8
Village of Williamsville Village Board met May 8.
Here is the minutes as provided by the board:
The Town Hall/board meeting was called to order at 6:30 pm by President Tom Yokley. Present: Clerk: Karen Winger. Trustees: Patrick Gettleman, John Brennan, Heather Hofferkamp, Skylar Tierney, Dave Carter, Matt Bunger.
Guests: See attached.
Trustee Carter moved to approve the minutes of the regular board meeting of April 24, 2017, seconded by Trustee Brennan. All ayes, motion carried.
Trustee Gettleman moved to approcve the Executive Minutes for the board meeting on April 24, 2017. Trustee Hofferkamp seconded the motion. All ayes, motion carried.
Communications: President Yokley read a thank you card for the flowers that were sent to Kay Carter during her hospital stay.
Karen Winger swore in President Yokley, Trustee Skylar Tierney, Trustee Matt Bunger, Trustee John Brennan, Trustee Heather Hofferkamp. Oaths were taken.
President Yokley swore in Karen Winger as Village Clerk, Pat Taft as Deputy Clerk, and Heidi Darow as Village Treasurer. Oaths were taken.
President Yokley appointed Skylar Tierney as Pro Tem. Trustee Brennan made the motion. Trustee Hofferkamp seconded the motion. All ayes, motion carried.
Guests Comments/Concerns: Bob Kording attended the board meeting to discuss his building that was once called the “Blu Cat”. He thanked the village for the contribution to help with the new floor of the building. He discussed the improvements that he has completed on the building. He also discussed that there are now plans for the building. Zach’s Wraps is wanting to start a sandwich shop, opening towards the end of August. Bob stated that he will be asking the Village for TIF funds for additional improvements in order to get the sandwich shop open.
Bob Kording also discussed the sno cone business that he plans to open after the zoning hearing. He plans to have the sno cone business up and running by the end of May. He also discussed the rental hall that he owns at the old bank building.
Natalie Albers attended the board meeting to discuss updates at the library and share some of the upcoming events. She stated the library will have extended hours during finals week for the high schooler’s. She discussed the Community Coffee Hours. She stated the library applied for a couple of grants. One grant that was honored is for solar eclipse glasses that are used for safe viewing of the solar eclipse on May 21st. The library will be donating some of the glasses to the school since they received 200 pairs of glasses. The Sangamon Astronomical Society will be holding a session at the library. The library also received a “NASA at My Library” grant. They received $500 to be used towards programming materials and received $800 for training materials. The first item the library will receive is a “green screen”.
President Yokley stated the Memorial Day Service will be held on Sunday, May 28th at 11:45 a.m. He asked for any volunteers who are interested in placing flags on every grave at all of the cemeteries to meet on the 27th at 8:00 a.m.
Finance (Skylar Tierney): Trustee Tierney made a motion to pay bills as presented. Trustee Carter seconded the motion. All ayes, motion carried.
Trustee Tierney made a motion to approve the year-end transfers for 2016. Trustee Carter seconded the motion. All ayes, motion carried.
Public Safety (John Brennan): Trustee Brennan shared the Incident Analysis Report.
Trustee Brennan stated the Village will be accepting sealed bids for three vehicles that were seized – 2009 Chevrolet Silverado, 2003 Santa Fe, and a 2002 Chevrolet Silverado. These vehicles will be advertised as sealed bids and sold as-is.
Trustee Brennan made a motion to approve the sale of these vehicles through sealed bids. Trustee Tierney seconded the motion. All ayes, motion carried.
Trustee Brennan stated the new squad car has arrived and just waiting on equipment.
Trustee Brennan discussed the hiring of a new police officer. A selection committee will be chosen for the hiring process. The selection committee will be Trustee Brennan, the Police Chief and two chosen residents. The Chief will be non-voting. The selection committee will bring the top three applicants to the board.
President Yokley stated the Fire Department has expressed interest in our old squad car. President Yokley stated he would like to make them an offer at a significantly reduced amount to help the department. He stated we are very fortunate that the cooperation with the Fire Department has greatly improved. This will be discussed at the next board meeting.
Trustee Brennan stated he will be scheduling a committee meeting.
President Yokley complimented the Police Department on keeping the school kids slowed down. He also stated Prom is coming up and he told them to do what they need to do because he would hate to have a tragedy.
Water & Sewer, (Matt Bunger): Trustee Bunger stated a meeting will be held on Tuesday with Round Prairie to discuss water service.
Economic Development (Hofferkamp): Trustee Hofferkamp discussed the Community Center project – needing blinds, landscaping in front, etc. President Yokley asked the Economic Development Committee to meet with Dave May and any other individuals for ideas to discuss ideas for the front wall of the Community Center. He also asked they meet with the Building Inspector to discuss the building permit fees. Trustee Hofferkamp will be inviting contractors to her committee meeting to give them a head-up as to what is coming regarding the building fees.
Parks & Recreation (Dave Carter): Trustee Carter discussed the Healthy Kids Run. He complimented the program. He said it was incredibly packed with kids. There were 170 runners that participated. He complimented about the tennis courts, pickleball, etc. He stated he has received numerous compliments and thank-you’s about the park. Bob Kording thanked the village for the cooperation to make the program a success.
Trustee Tierney discussed the turf for the batting cage. The turf is on back order.
Trustee Carter discussed the sweet gum trees at the park. Pryor’s Tree Service has volunteered to cut down one of the trees for all the work that Village has given him over the years. President Yokley asked Kent Thompson to contact Pryor’s and have him remove both sweet gum trees. President Yokley would like an ordinance drawn to avoid any sweet gum trees being planted in the village limits.
Streets, Alleys, Sidewalks & Storm Sewers (Patrick Gettleman): Trustee Gettleman stated we have received inquiries about drainage on the south side of Main Street from Carter Street to the middle of the park. He stated we have received a rough estimate of $15,000 to fix the drainage issues. There would be an inlet installed at each residence.
Trustee Gettleman made a motion to approve spending a maximum of $16,000 to fix the drainage issue on south side of Main Street from Carter Street to just past the park. Trustee Carter seconded the motion. All ayes, motion carried.
Kent Thompson stated the new truck will arrive this week.
Additional Business: President Yokley discussed the IDOT jurisdictional transfer. When the village completed the Main Street crossing, the State of Illinois took the property under their authority (which is Walnut Street). They would like to transfer that jurisdiction back to the Village. IDOT not only wants to transfer the jurisdiction but also the right-of-way. Ordinances will be created for this.
Trustee Tierney made a motion to accept the jurisdictional transfer, seconded by Trustee Brennan. All ayes, motion carried. President Yokley introduced the ordinances for the purchase of the land behind Bella Trattoria. These parcels are in the TIF district. Trustee Gettleman discussed the parcels. These parcels are in the rock area behind Bella’s. They are both joining Pine Street and the alley. They both connect to the sidewalk. The village already owns three of the parcels. Trustee Gettleman stated the purchase of these parcels will help with downtown parking.
An ordinance was introduced for ratifying and approving the execution of a contract for the sale of real estate known as Tax ID# 07-04.0-401-009 with Zinn Construction, LLC.
An ordinance was introduced for ratifying and approving the execution of a contract for the sale of the real estate known as Tax ID# 07-04.0-401-023 C/K/A 117 Pine Street, Williamsville, IL with Sugar Crrek Holdings, LLC.
These ordinances will be voted on at the next board meeting.
Trustee Gettleman asked for consideration on the parcel owned by Sugar Creek Holdings. He has asked that the 2017 taxes be abated (approximately $85.00). This change will be granted and a revised ordinance will be created.
Mel Butterfield stated Patterson Bros. will be starting their remodel on the outside of their building.
Bob Kording discussed the property behind the old bank building.
Discussion was made about the property behind the new library. The idea of a community garden was discussed. The project will not be started this year due to the property being needed for additional parking for the school reunion.
The regular board meeting of the Board of Trustees for the Village of Williamsville adjourned at 7:28 p.m.