Village of Pawnee Board of Trustees met April 11.
Village of Pawnee Board of Trustees met April 11.
Here is the agenda provided by the Board:
Call to Order:
President Clarke called the meeting to order at 7:00pm.
Village Clerk, Devona Martin, called roll Trustees in attendance: Cara Burnley, Patrick Murphy, David Skinner, Troy Squires Trustees absent: Garry Whitson, Phillip Thompson, Also in attendance: Attorney John Myers, Treasurer Kelly Thein, Candy Kramer with the Pawnee Post, Chief Jan Bowsher, Mark and Collin Smith, Gary Eby, Josh Leach, Shawn Doyle
Mark Smith with Smith Septic would like to dump their waste in our lagoons, Currently, they pay $15/1000 gallons to dump in Springfield. They do business in Pawnee and would like us to allow them to dump in our lagoons. They believe this would also benefit the rural residents with dump charges. Gary Eby advised that he does have Some Concerns. He asked if they would be dumping commercial or residential waste. Mr. Smith advised it would be private residential waste. They advised that one 3,000 tanker per day is equivalent to about 5 households. He further advised that he spoke with Todd Lamm with the EPA that inspected our lagoons and was advised that our lagoons Could hold the additional waste. He assured the Board that there would be no fertilizer or restaurant grease. When asked how they would get to the lagoons, Gary Eby advised that they would have to pull up on the levy which would cause additional maintenance. President Clarke advised that we need to speak with our engineer prior to making a decision. We will have an answer at the next board meeting. They Currently have an annual contract with Springfield. They would not be looking at an extended timeframe. Trustee Murphy advised that he is not completely against but has concerns with the wear on the trails.
Shawn Doyle wants to put up a feather sign during business hours. It says gaming/video poker machine. Attorney Myers advised that it is not allowed under our ordinance. Although it would be on the inner sidewalk, it still does not fit the requirements of our ordinance which says no signs within 15' of the street, Signage cannot be installed on Village property. It is determined it is not Village property, our ordinance would have to be changed in order to allow the sign. Attorney Myers will have to locate our original plat of the Village to find out the property lines.
Minutes of March 27, 2017 were presented for review and approval. Motion made by Trustee Skinner to approve minutes of March 27, 2017 as presented Second made by Trustee Murphy Roll Call Vote Taken: Burnley-present, Murphy-yes, Skinner-yes, Squires-yes, Clarke-yes Motion Carried: (5-0)
PerSonnel & Finance Committee Report: Committee Chair, Trustee Skinner
Trustee Skinner presented the bills payable for the week ending April 11, 2017 in the amount of $128,178.52
Motion made by Trustee Skinner to approve the bills payable in the amount of $128,178.52 for the week ending April 11, 2017.
Second made by Trustee Murphy Roll Call Vote Taken: Burnley-yes, Murphy-yes, Skinner-yes, Squires-yes Motion Carried: (4-0)
Gas and Water Committee Report: Committee Chair, Trustee Squires
No report President Clarke advised that he received a letter from the Otter Lake Water Committee. All the members are required to sign in order for Otter Lake to apply for grants. The flier also needs to hang in the office.
Streets, Alley and Sidewalk Committee Report: Committee Chair, Trustee Squires
Trustee Squires advised that Jeff has gotten with Joe Greene regarding the overlay of University Heights. The initial estimates are $150,000 for every North/South Street and $80,000-100,000 for every East/West street. He advised that 7th street is the worst street. There are spider Cracks but it's not terrible, 10% of concrete gutters are also included in this. It is a 2" grind down and new top. Consensus was we should start budgeting this Discussed the dead tree on Monroe Street. They are currently getting bids.
Police Committee Report: Committee Chair, President Clarke
Chief Bowsher presented her monthly police report
Motion made by Trustee Murphy
Second made by Trustee Skinner Roll Call Vote Taken: Burnley-yes, Murphy-yes, Skinner-yes, Squires-yes Motion Carried: (4-0) President Clarke discussed the Build Strong Program and the School. President Clarke would like to be put on the agenda for the next school board meetings to ask why they aren't utilizing this program.
Sewer and ParkS Committee Report: Committee Chair, Trustee Thompson
Gary Eby advised that we should think long and hard about allowing Smith Septic to dump in our lagoons. Right now, we are in the top 5 in the state. He doesn't want us to jeopardize our lagoons especially with the whole Lake 2 project. Gary advised that he will be changing lights in the pavilion with LED that should last 20yrs. Gary Eby advised he did receive bids on a new roof because the roof is in bad shape. Gary Eby advised that the new sign should be installed this week or next week. It will be ran from a phone or laptop.
Gary Eby advised that North park is open.
Zoning Committee Report: Committee Chair, Trustee Burnley
Trustee Burnley advised that she is moving forward on 1st street property. It is in motion again. Trustee Burnley advised that we will be filling a Complaint on the Nelson Street property. She believes this will go quickly.
o President Clarke opened the sealed bids on the roller. High bidder was Jim Lederbrand at $500.00.
Resolution 17-04 - A Resolution Authorizing an Interfund Loan Motion made by Trustee Skinner to approve Resolution 17-04 - A Resolution Authorizing an Interfund Loan to loan money to the general fund in the amount of $75,000 Second made by Trustee Squires Roll Call Vote Taken: Burnley-yes, Murphy-yes, Skinner-yes, Squires-yes Motion Carried: (4-0)
Scott Day sent in a list of items needed for his EZDA truck. He needs $1320 worth of items. Consensus was he could purchase the items the 1st of May.
President Clarke advised that he received a letter from the Zoning Commission indicating that on April 20, 7pm the Sangamon County Board of Appeals will hear testimony pertaining to Emberclear. It is at the Sangamon County Building 2nd floor. It will be posted. Trustee Squires advised that OSHA visited the garage. There was a list of items. Some were electrical in nature. The guys have been working on the things they can. We will be getting a letter in the mail.
Discussed recycling of electronicS. We invite the Company on the 2nd city wide garage sale. It hasn't even been a year. Tom. Davis advised they can set up in his lot,
Treasurer Thein advised she put an ad in the paper for Summer help. It is usually filled by high School students and current graduates. Applications will be accepted April 13 - 20th with interviews the last week of April. Start date is June 5rd.
Gary Eby asked about 6" diesel pump. What are we going to do with it? Attorney Myers advised he will need to look at the settlement to see what we said about the pump. Pump doesn't work but the engine does fine. Trustee Skinner advised that we could find out where we bought it and maybe they would want it back, Gary Eby also advised that we could give it to the fire dept if we can get rid of it.
Motion to Adjourn:
Motion made by Trustee Murphy to adjourn meeting.
Second made by Trustee Squires
Roll Call Vote Taken: Burnley-yes, Murphy-yes, Skinner-yes, Squires-yes
Motion Carried: (4-0)
Meeting adjourned at 8:02pm on Tuesday, April 11, 2017. The next scheduled meeting of the Pawnee Village Board of Trustees is Monday, April 24, 2017 at 7:00pm at the Village Hall.