Village of Shermon Board met August 22.
Village of Shermon Board met Aug. 22.
Here is the minutes provided by the Board:
VILLAGE BOARD IN ATTENDANCE
Trevor j. Clatfelter, President; Pam Gray, Trustee; Brian Long, Trustee; Kim Rockford, Trustee; Kevin Schultz, Trustee
OFFICIALS IN ATTENDANCE
Michael Stratton, Village Administrator; Jeremy Stuenkel, Treasurer; Craig Bangert, Chief of Police, Chris Fulscher, Deputy Chief of Police; Kevin Kuhn & Mike Trello of KT Consulting Engineers, Village Engineers; Angela Fyans-Jimenez, Corporate Counsel.
PUBLIC IN ATTENDANCE
Byron Painter, Ken Campbell, Joe B. Carter, Sandy & Chris Walden, Colleen Olson (interpreter), John & Jodi Miller.
1. Roll Call. Acting Village Clerk Stratton conducted roll call of the Village Board of
Trustees with all members present except Trustee Hahn and Trustee Timm. President Clatfelter indicated Trustee Hahn and Trustee Timm have excused absence and that there was a quorum present.
2. Pledge of Allegiance. Mike Trello led the group in the Pledge of Allegiance.
3. Set Agenda. President Clatfelter asked the Board for non-action items to be added to the agenda. Trustee Long requested to address the Board to update them on batting cages. There being no further requests by Trustees to address the Board, President Clatfelter entertained a motion of the Board to set the agenda. Motion by Trustee Rockford, seconded by Trustee Long. Voice Vote with the Ayes having it (4/0). Motion passed.
1. Presentation of Minutes of August 1, 2017 Regular Board Meeting. Minutes of the Sherman Village Board of Trustees was presented for approval. Motion to Approve was made by Trustee Gray, seconded by Trustee Rockford. Roll Call Vote with Ayes having it (4/0). Motion Passed. 2. Presentation of Bills for Approval. President Clatfelter asked if there were any questions regarding the bills. Treasurer Stuenkel indicated there was nothing unusual but large bill specifically to Ottobaum, Inc for $88,818.84 for final payout for Phase I completion at the municipal park. Village Engineer Kunz requested the bill for payment to Ottobaum
Company Inc. be held back until the final inspection is completed and approved by the Village. There being no further questions, President Clatfelter entertained a motion to pay the bills as presented excluding the payment to Ottobaum Inc. in amount of $88,818.84 per request of Village Engineer. Motion to Approve by Trustee Gray, seconded by Trustee Schultz. Roll Call Vote with Ayes having it (4/0). Motion Passed.
President Clatfelter indicated the Treasurer’s Report was provided in the Board Packet and asked if there were any questions. Trustee Schultz asked question about the property tax receipts. There being no further questions by the Board, President Clatfelter entertained a motion to accept the Treasurer’s report. Motion to Approve by Trustee Long, seconded by Trustee Schultz. Roll Call Vote with Ayes having it (4/0)/ Motion Passed.
President Clatfelter requested a report on the Sherman/Williamsville Multi-Use Trail Project by Mr. Mike Trello of KT Consulting Engineers. Mr. Trello addressed the Board and provided an update as to the multi- use trail and addressed questions by Trustees and the President of the Village of Sherman.
LEGAL REPORT There was no legal report since the last Village Board Meeting.
VILLAGE ADMINISTRATOR & ECONOMIC DEVELOPMENT REPORT
1. Zoning Report. Administrator Stratton noted there was nothing new to report since last Village Board Meeting.
2. Building Permit Report. Administrator Stratton noted there was nothing new to report since last Village Board Meeting.
1. Resolution approving the placement of stop signs at the corner of West Pheasant Run and Ramblewood Lane, Sherman, Illinois. President Clatfelter noted this item has been placed on hold for further review by the Village Engineer. No action taken.
2. Ordinance Approving the Bid from United Community Bank to Borrow Money to Purchase a Police Vehicle. President addressed the Board indicating the Village Administrator received four sealed bids from financial institutions, they were opened in the presence of the Village Clerk and Chief of Police, and that lowest bid received was from United Community Bank for 2.49% for a 5 year term. President Clatfelter noted that the three other bids were from Williamsville State Bank for 2.9%, Hickory Point Bank at 2.65% and Illinois National Bank at 2.58%. President Clatfelter asked if there were any questions by Trustees. There being no questions, President Clatfelter entertained a motion to approve Ordinance Number 2017-11: Approving the Bid to United Community Bank to Borrow Money to Purchase a Police Vehicle. Motion to Approve by Trustee Schultz, seconded by Trustee Long. Roll Call Vote with Ayes having it (4/0)/ Motion Passed.
3. Ordinance Approving Final Plat for Old Tipton Estates, 3rd Addition. President Clatfelter
recognized Mr. Joe B. Carter, Resident and Developer of Old Tipton Estates in the audience and that the Village is prepared to move forward with approving the final plat for Old Tipton Estates, 3rd Addition as Mr. Carter has agreed to escrow the funds as required under Village ordinance. President Clatfelter asked if there were any questions from Trustees. There being no questions, President Clatfelter entertained a motion to approve Resolution Number 17-03: Approving the Final Plat of Old Tipton Estates Third Addition. Motion to Approve by Trustee Schultz, seconded by Trustee Gray. Roll Call Vote with Ayes having it (4/0). Motion Passed.
Trustee Long addressed the Board thanking the Butler family for their donation toward the building of batting cages at Crown Pointe and that the concrete pad for the batting cages at Waldrop Park has been completed and nets and posts are to be installed by public works soon. Trustee Long wanted to thank public works department for their work in getting the cages completed and that Village purchased new outdoor carpet that will last longer than other previously used. Trustee Long also recommended a sign be posted “no spikes”.
SHERMAN POLICE DEPARTMENT REPORT
Chief Bangert had nothing new to report since the last Village Board meeting.
EMERGENCY MANAGEMENT AGENCY REPORT
Director Moos was not present on approved vacation and there was nothing new to report since last Village Board meeting.
DEPARTMENT OF PUBLIC WORKS REPORT
There was nothing new to report since the last Village Board meeting.
President Clatfelter noted there was no New Business before the Village Board.
President Clatfelter noted there was no Old Business pending before the Village Board.
President Clatfelter noted there was no Civic Organization to present before the Village Board.
President Caltfelter noted that there were residents who signed-in and wished to address the Board. President Clatfelter reminded the Board and residents signed up the Village Policy on Public Comment. President Clatfelter called resident’s forward in order on the sign-in sheet with comments as follows:
1. Mr. Ken Campbell, resident at 1135 Fountain Park, Sherman, Illinois. Mr. Campbell addressed the Board requesting more than one administrative person have access to its website to post minutes, encouraged Board to follow up on all projects that have come before the Village Board such as contractors filling in swales, tables in front of restaraunts and road projects. Congratulated VanHuss for the concrete work for the benches in the new park and M.O.V.E. for their beatification of the Village.
2. Ms. Sandy Walden, resident in Sherman, Illinois. Ms. Walden addressed Board to comment about the Sherman 311 system and her dissatisfaction with record keeping and expense paid by Village for this program.
3. John Miller, resident in Sherman, Illinois. Mr. Miller addressed Board through sign interpreter about Village plans to address Teen Court or problem teenagers in community through other administrative process.
President Clatfelter noted there was no matters needing addressed in closed session.
President Clatfelter noted there was no further matters to come before the Board and entertained a motion to adjourn the public meeting. Motion by Trustee Gray, seconded by Trustee Schultz. Voice Vote with Ayes having it (4/0). Motion Passed. Public Meeting was adjourned at 6:40pm.