Sangamon Sun

Village of Jerome Board of Trustees met July 18.

Here is the minutes provided by the board:

Call to Order 

President Lopez called the July 18, 2019 meeting of the Village of Jerome Board of Trustees to order at 6:30 pm.

Pledge of Allegiance 

President Lopez led all those present in the Pledge of Allegiance.

Roll Call 

Present: 

President Mike Lopez 

Trustees Kathy DeHart, Leigh Irons, Dale Lael, Christina Smith, Jake Tripp 

Clerk Linda Wheeland 

Treasurer Steve Roth 

Attorney Jason Brokaw

Absent: Trustee Ralph Irons

Approval of Minutes

July 3, 2019 Regular Meeting Minutes 

A motion was made by Trustee L. Irons to approve the Minutes of the July 3, 2019 Regular Meeting of the Board of Trustees. The motion was seconded by Trustee Lael.

Roll Call Vote: Ayes: Trustee Lael, Trustee DeHart, Trustee Tripp, Trustee Smith, Trustee L. Irons

The motion carried.

June 20, 2019 Executive Session Minutes A motion was made by Trustee L. Irons to approve the Minutes of the June 20, 2019 Executive Session of the Board of Trustees. The motion was seconded by Trustee DeHart.

Roll Call Vote: 

Ayes: Trustee Lael, Trustee DeHart, Trustee Tripp, Trustee Smith, Trustee L. Irons

The motion carried.

Approval of Warrant List 20-06 

President Lopez noted that Warrant List 20-06 dated July 18, 2019 totaled $49,860.90. Treasurer Roth added that of this amount $13,936.73 will be paid from the General Revenue Fund, $35,720.17 will be paid from the Water Fund, and $204.00 will be paid from the DUI fund.

A motion was made by Trustee L. Irons to approve Warrant List 20-06 dated July 18, 2019 for a total of $49,860.90. The motion was seconded by Trustee Smith.

Roll Call Vote: Trustee Lael, Trustee De Hart, Trustee Tripp, Trustee Smith, Trustee L. Irons

The motion carried.

Visitors Acknowledgement 

President Lopez opened the Visitors Acknowledgement portion of the meeting at 6:33 pm.

Bill Moore stated that he owns a rental home in the 1000 block of lles Avenue and has never had more than a trickle of water in the basement until the recent heavy rain when the water in four inches of the electrical box in the basement. He sent a letter to Springfield because he believes the water is coming off the parking lot in the apartment complex on MacArthur Boulevard. Nate Bottom, the Interim Director of Public Works for the City, explained to Mr. Moore that the development was grandfathered in and that the parking lot did slope away from the property and onto lles Avenue. Mr. Bottom suggested that the Village of Jerome would have to make a request to the City for something to be done. Mr. Moore is concerned about the safety issue at his rental property.

President Lopez said that the Jerome Public Works Supervisor would contact Springfield next week to make a formal request that action be taken to alleviate the flooding.

This portion of the meeting closed at 6:41 pm.

Reports from Village Departments

A. Public Health Trustee L. Irons reported the following:

Last week 65 letters were sent to residents with branch piles in their yards. She suggested it would be best if only the Public Health Trustee contacted residents about public health violations. 

She is working with Corporal Maybury to address illegally parked cars and trailers. 

The Sangamon County Department of Public Health is two to three weeks behind in scheduling flu shot clinics. 

She will talk with the Public Works Department about yard cleanups.

B. Public Works Trustee Tripp reported the following:

The Public Works staff is preparing for the water meter replacement project. The old meters will need to be synched with the new meters. 

Dave and Matt did a great job at the July 4th parade.

C. Public Property 

Trustee De Hart reported the following:

She had some calls on procedures questions.

D. Building & Zoning 

Trustee Lael reported the following:

Work on the new Pizza Hut in the Jerome Mini-Mall is progressing rapidly.

The owner of Hunan Chinese Restaurant is working hard to get the new location ready to open. 

He talked with the owner of the fence along the south side of Calland Drive where repairs are needed. 

Oh Icee continues to do a great business.

E. Public Safety 

Trustee Smith reported the following:

Jimmy Moore was re-hired, as approved by the Board, and filled in last week.

Union negotiations will be submitted to a mediator. No date has been set.

Chief Estill reported the following:

The department recently handled a fraudulent child abduction case.

There is gang activity in the Village and possibly a meth lab.

There is a car theft ring operating out of the apartment complex along MacArthur Boulevard,

A suspect entered an Illinois State Police vehicle in Leland Grove.

F. Water Department President Lopez reported the following:

The water bills went out last week.

Meter readings were done this week.

Trustee L. Irons said that Trustee R. Irons wanted to thank everyone for helping out.

G. Village Treasurer 

Treasurer Roth reported the following:

We have received all revenues for July.

We have received the MFT and Gaming Revenues for June.

At this point Telecom Taxes are still slightly behind last year.

Income and Use Taxes are sizably ahead of last year. 

Sales Tax Revenue and the 1% Tax continue to decline and are down $32,500 combined for the first quarter this fiscal year. If this rate continues the combined loss for the full year could come to $130,000.

Checks for the July 3rd warrants were mailed out right after that meeting. Payroll was met for July 15thth Checks will be mailed out following this meeting.

The balances of various accounts are approximately as follows:

> Illinois Funds General Revenue Account - $337,026

> Motor Fuel Tax Fund - $26,130

> INB General Revenue Account -$28,517 

> INB Water Account - $264,344 

> 1% Account - $342,858

H. Village Clerk 

Clerk Wheeland reported the following:

The summer bulletin was taken to the post office today.

There was an article in the bulletin about the public meeting to be held on Monday, July 29th at 6:30 pm regarding the West Grand Court project. A notice of the meeting was sent to all property owners and residents on West Grand Court and along Fillmore Street.

I. Village Attorney 

Attorney Brokaw stated he had no report.

J. Village President 

President Lopez reported the following:

He thanked the July 4th parade participants.

There is nothing new on the Shop 'n Save building. He will send a letter to the property owner asking for an update. 

On August 6th, National Night Out, the Jerome Methodist Church will host an ice cream social for the residents of Jerome.

Old Business

A. Discussion and Approval of Resolution 20-04 Regarding an Intergovernmental Agreement for Mutual Aid with Woodside Township 

Attorney Brokaw said that he saw one change needed in the agreement regarding the assignment of a liability waiver. He will contact the Woodside Township attorney to fine-tune the wording.

This item was tabled.

B. Discussion and Approval of Resolution 20-05 Regarding an Agreement with Woodside Township for the Reimbursement of Salt Purchases and Use of Specialized Equipment 

Attorney Brokaw explained that Woodside Township has offered to use their Road and Bridge Funds to provide salt to municipalities within their jurisdiction. They have offered two options: 1) the Village could purchase salt and the Township would reimburse the cost up to $2,000 or 2) the Village could use up to $2,000 worth of salt purchased by and stored at the Township's facility

Trustee Tripp noted that the Village would not have to go out on bid for salt if we used salt purchased by the Township.

President Lopez said he would talk with Public Works Supervisor Dave Wilkens about which method would be best.

A motion was made by Trustee Tripp to approve Resolution 20-05 regarding an agreement with Woodside Township for the reimbursement of salt purchases and use of specialized equipment and authorizing President Lopez to make the decision on whether to purchase salt for reimbursement or to use salt purchased by Woodside Township. The motion was seconded by Trustee DeHart.

Roll Call Vote: 

Ayes: Ayes: Trustee Lael, Trustee DeHart, Trustee Tripp, Trustee Smith, Trustee L. Irons

The motion carried.

C. Discussion and Approval of Support of Cannabis Businesses Development in the Village of Jerome 

This item was tabled.

New Business

A. Discussion and Approval of the Purchase of Water Meter Service Parts 

This item was tabled.

B. Update on Thayer Avenue Rumble Strip Request 

President Lopez said he sent a message to Kuhn and Trello asking about their investigation on the potential for a rumble strip on Thayer Avenue. They should have answers at the next Board meeting.

Executive Session 

A motion was made by Trustee Tripp to go into Executive Session to discuss the appointment, employment, compensation, discipline, performance, or dismissal of a specific employee or legal counsel for the public body (5 İLCS 120/2(c)(1)); collective negotiating matters between the public body and its employees or their representatives, or deliberations concerning salary schedules for one or more classes of employees (5 ILCS 120/2(c)(2)); minutes of meetings lawfully closed under the Open Meetings Act for purposes of approval by the Body (5 ILCS 120/2(c)(21)); and meetings between internal or external auditors and governmental audit committees, finance committees, and their equivalents (5 ILCS 120/2(c)(29)). Trustee De Hart seconded the motion.

Roll Call Vote: 

Ayes: Trustee Lael, Trustee DeHart, Trustee Tripp, Trustee Smith, Trustee L. Irons

The motion carried.

The Board went into Executive Session at 7:13 pm.

The Board returned from Executive Session at 9:04 pm.

Clerk Wheeland called the roll. 

Present: 

President Mike Lopez

Trustees Kathy DeHart, Leigh Irons, Dale Lael, Christina Smith, Jake Tripp 

Clerk Linda Wheeland 

Attorney Jason Brokaw

Adjournment 

A motion was made by Trustee L. Irons to adjourn the meeting. The motion was seconded by Trustee Smith

Roll Call Vote: 

Ayes: Trustee Lael, Trustee DeHart, Trustee Tripp, Trustee Smith, Trustee L. Irons

The motion carried and the meeting adjourned at 9:04 pm.

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