Springfield Committee of the Whole purchases water meters

By Lhalie Castillo

Jan 7, 2017

The city of Springfield Committee of the Whole met Nov. 9 to purchase cold water meters.

Here is the meeting's agenda, as provided by the committee:

"City of Springfield Committee of the Whole is located at 1450 Groth St, Springfield, IL 62703."

Current Meeting Summary

Committee of the Whole summary for 11/9/2016.

Presentation Documents

Meeting Documents

View Committee Agenda (11/9/2016)

Summary of Agenda Items

2016-438

AN ORDINANCE AUTHORIZING CHANGE ORDER #2 AND ADDITIONAL FUNDING IN AN AMOUNT NOT TO EXCEED$.00 UNDER A CONTRACT WITH GE INTERNATIONAL, INC. FOR REPAIR OF UNIT 33 IN A TOTAL AMOUNT NOT TO EXCEED$.00, FOR THE OFFICE OF PUBLIC UTILITIESThis Ordinance authorizes Change Order #2 and additional funding in the amount of$.00, for a total contract amount not to exceed$.00 with GE International Inc. ("GE"). GE was awarded a contract for repair of the Unit 33 control valve #3 in the amount of $169,896.00. Ordinance No. 362-09-16 authorized Change Order #1 and additional funding in the amount of $2,950,000.00. Upon inspection & disassembly, there is more extensive damage requiring more repairs than were initially anticipated under this contract. GE is not a local vendor but they are the OEM. ___

Agenda Type: Agenda Item

Department: CWLP

View 2016-438.pdf

2016-439

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UW17-09-62 - COLD WATER METERS WITH MIDWEST METER, INC. IN THE AMOUNT OF $740,890.40, FOR THE OFFICE OF PUBLIC UTILITIESThis is an annual ordinance for the purchase of cold water meters. This Ordinance accepts the low bid for Contract UW17-09-62 in the total amount of $740,890.40 with Midwest Meter Inc. ("Midwest") for the purchase of automatic meter reading (AMR) capability cold water meters along with AMR register sets. The final contract price reflects a $14,910.00 credit for recycling old meters. These meters are required for residential and commercial water services. The vendor is not guaranteed a minimum order. Items will be purchased on an as needed basis. There were 2 bidders on the contract. Midwest is not a local vendor. Even with the local vendor preference applied to the other bidder, Midwest was still the lowest bid. Last time, the Council awarded this contract to Midwest, along with another vendor for $802,738.00. Some unit prices have increased slightly from last year, while others have decreased. Overall, the contract price is less than last year.

Agenda Type: Agenda Item

Department: CWLP

View 2016-439.pdf

2016-440

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING THE EXECUTION OF CONTRACT UE17-08-54 - ELECTRIC POWER LINE COMPONENTS WITH ANIXTER INC. AND FLETCHER-REINHARDT COMPANY IN A TOTAL AMOUNT NOT TO EXCEED $300,000.00 FOR THE ELECTRIC TRANSMISSION, DISTRIBUTION AND OPERATIONS DEPARTMENT, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard, recurring Contract. This Ordinance accepts Contract UE17-08-54 in the total amount of $300,000.00 with Anixter Inc. ("Anixter") and Fletcher-Reinhardt Co ("Fletcher") for the purchase and delivery of electric power line components for a 2-year term for the Electric Transmission, Distribution and Operations Department. These components include: fusing equipment, pole line hardware, splices including sleeves and dead ends, tape, formed wire, and distribution and transmission connectors. Orders will be placed on an "as needed" basis. Anixter submitted the low bid for Group 1 - fusing equipment, Group 2 - pole line hardware, Group 3 - splices, sleeves & deadends, Group 4 - tape, & Group 6 - distribution & transmission connectors. Anixter submitted the second low bid for Group 5 - formed wire. Fletcher submitted the low bid for Group 5 - formed wire. Should the primary contractor on Group 5 be unable to meet the City's required delivery time, the order will be placed with the contractor that submitted the second lowest bid meeting specifications and shortest lead time for delivery of that item. Local vendor preference was not a factor as none of the bidders are local. We hast awarded this contract in 2014 for $300,000.00.Prices overall have increased slightly.

Agenda Type: Agenda Item

Department: CWLP

View 2016-440.pdf

2016-441

AN ORDINANCE AUTHORIZING THE EXECUTION OF A LETTER OFFER FOR EXTENSION, APPROVING A ONE-YEAR CONTRACT EXTENSION AND AUTHORIZING ADDITIONAL FUNDING IN AN AMOUNT NOT TO EXCEED $208,500.00 UNDER CONTRACT NO. UW13-10-56 WITH KEMIRA WATER SOLUTIONS, INC. FOR PURCHASE OF FERRIC SULFATE FOR A TOTAL AMOUNT PAYABLE OF $1,042,500.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard contract extension & funding increase ordinance for the purchase of ferric sulfate for use at the water purification plant. Ferric sulfate is used for raw water turbidity removal by chemical coagulation. This Ordinance authorizes a contract extension & additional funding in an amount not to exceed $208,500.00 with Kemira Water Solutions Inc. This is the fourth contract extension. Ordinance No. 420-12-12 awarded Contract UW13-10-56 to Kemira Water Solutions Inc. for a one-year term in the total amount of $208,500.00. Ordinance No. 415-12-13 granted a one-year extension & additional funding in the amount of $208,500.00. Ordinance No. 420-12-14 granted a one-year extension & additional funding in the amount of $208,500.00. Ordinance No. 364-11-15 granted a one-year extension & additional funding in the amount of $208,500.00. The unit cost is $0.0695 per pound. There was one other bidder on the initial contract at $0.1170 per pound, and neither are local vendors. This Ordinance will increase the total amount payable under said contract to $1 ,042,500.00, and will extend the contract through December 17, 2017. All other terms of the contract, including the original price of $0.0695 per poundremain the same. Other mu 'ci alities that have recently bid ferric sulfate are paying $0.085 - $0.091 per pound.

Agenda Type: Agenda Item

Department: CWLP

View 2016-441.pdf

2016-442

AN ORDINANCE ACCEPTING THE BID AND AUTHORIZING THE EXECUTION OF CONTRACT UW17-09-59- PURCHASE OF BACKHOE LOADERS, WITH MARTIN EQUIPMENT OF ILLINOIS, INC. IN AN AMOUNT NOT TO EXCEED $186,822.00 FOR THE OFFICE OF PUBLIC UTILITIESThis is a new ordinance for the purchase of 2 backhoe loaders for use by the Water Division.This ordinance accepts the low bid for Contract UW17-09-59 from Martin Equipment of Illinois Inc. ("Martin") for the purchase of 2 new backhoe loaders to replace backhoe #605 that was purchased in 1999 & a 2004 model Komatsu backhoe that are both extremely costly & timely to repair since Komatsu discontinued their backhoe loader line. These older units have had numerous maintenance issues & equipment failures that have forced us to rent backhoes at approximately $1,000.00 per week in order to maintain operations. The existing units will be traded in as part of this purchase. The purchase price with the trade in is $165,822.00. Martin included an option with their bid to purchase a maintenance program called Martinmax. Under Martinmax, the City will pay $4.20 per hour of operation for the first 5,000 hours for a total cost of $21,000.00. All maintenance related costs that are not covered under warranty will be paid for from the pool of money collected from the hours of operation. If after the 5,000 hour period the total cost of maintenance exceeds $21,000.00, Martin will be responsible for the overage. If the total maintenance cost is less than $21,000.00, the City will be issued a credit for the difference to be used for any product or service offered by Martin. There were 4 bidders on this contract. 1 of them is a local vendor located in the City, and the other 3 are local vendors located in Sangamon. Martin is a local vendor located in Sangamon County. Even with the local preference provisions applied Martin was still the lowest bidder.

Agenda Type: Agenda Item

Department: CWLP

View 2016-442.pdf

2016-443

AN ORDINANCE AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $14,000.00 FOR THE SPRINGFIELD FIRE DEPARTMENT(No description available)

Agenda Type: Agenda Item

Department: Public Safety

View 2016-443.pdf

2016-444

AN ORDINANCE DECLARING 12 UNCLAIMED BICYCLES BEING HELD IN THE SPRINGFIELD POLICE DEPARTMENT'S EVIDENCE ROOM TO BE SURPLUS PROPERTY AND AUTHORIZING THE SPRINGFIELD POLICE DEPARTMENT TO DONATE SAID BICYCLES TO SPRINGFIELD URBAN LEAGUE, INC. AND DOUGLAS AVENUE UMC, NOT-FORPROFIT ORGANIZATIONSAn Ordinance declaring 12 unclaimed bicycles being held in the Springfield Police Department's Evidence Room to be surplus property and authorizing the Springfield Police Department to donate said bicycles to Springfield Urban League INC. a notfor- profit organization, and Douglas Avenue UMC a not for- Profit Organization. Attached is a copy of the bicycle inventory to be donated.

Agenda Type: Agenda Item

Department: Public Safety

View 2016-444.pdf

2016-445

AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING EXECUTION OF CONTRACT NO. PWI7-08-49 WITH MEYER ROOFING, INC. FOR ROOF REPLACEMENT AND REPAIRS TO THE ABBEY MAUSOLEUM AT OAK RIDGE CEMETERY, FOR AN AMOUNT NOT TO EXCEED $308,600.00 FOR THE OFFICE OF PUBLIC WORKSThis ordinance authorizes the execution of a contract with Meyer Roofing a local company for roof repairs and replacement for the Abbey Mausoleum. The work includes a complete tear off and replacement of the glazed clay roofing tiles as well as various other roof and ceiling related repairs.

Agenda Type: Agenda Item

Department: Public Works

View 2016-445.pdf

2016-446

AN ORDINANCE AUTHORIZING A CONTRACT BETWEEN THE CITY OF SPRINGFIELD AND O'DELLS AUTO SALVAGE, INC. FOR PURCHASE OF REAL ESTATE LOCATED AT 1403 S.10 1/2 STREET, FOR AN AMOUNT NOT TO EXCEED $143,500.00 AND RELOCATION AND CLOSING COSTS FOR AN AMOUNT NOT TO EXCEED $97,800.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $241,300.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECTSThis ordinance is for the purchase of one parcel located at 1403 S. 10 1/2 Street. he purchase of said real estate is for public purposes, specifically associated with the Springfield Rail Improvements Projects. The relocation costs are in compliance with the federal Uniform Relocation Act.

Agenda Type: Agenda Item

Department: Public Works

View 2016-446.pdf

2016-447

AN ORDINANCE AUTHORIZING A CONTRACT BETWEEN THE CITY OF SPRINGFIELD AND KRISTINA DUMAS, JAMIE JACKSON AND LA VEND REE DUMAS FOR PURCHASE OF REAL EST ATE LOCATED AT 1019 E. LAUREL STREET, FOR AN AMOUNT NOT TO EXCEED $10,000.00 AND RELOCATION AND CLOSING COSTS FOR AN AMOUNT NOT TO EXCEED $1,000.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $11,000.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECTSThis ordinance is for the purchase of one parcel located at 1019 E. Laurel Street. The purchase of said real estate is for public specifically associated with the Springfield Rail Improvements Projects.

Agenda Type: Agenda Item

Department: Public Works

View 2016-447.pdf

2016-448

AN ORDINANCE AUTHORIZING A CONTRACT BETWEEN THE CITY OF SPRINGFIELD AND NUCO ENTERPRISES, INC. FOR PURCHASE OF REAL ESTATE LOCATED AT 830 E. ASH STREET, FOR AN AMOUNT NOT TO EXCEED $1,100,000.00 AND RELOCATION AND CLOSING COSTS FOR AN AMOUNT NOT TO EXCEED $379,000.00 AND FOR A TOTAL AMOUNT NOT TO EXCEED $1,479,000.00 RELATING TO THE SPRINGFIELD RAIL IMPROVEMENT PROJECTSThis ordinance is for the purchase of one parcel located at 830 East Ash Street. The purchase of said real estate is for public purposes , specifically associated with the Springfield Rail Improvements Projects. The relocation costs are in compliance with the federal Uniform Relocation Act.

Agenda Type: Agenda Item

Department: Public Works

View 2016-448.pdf

2016-449

AN ORDINANCE AUTHORIZING CONDEMNATION OF REAL PROPERTY FOR THE PURPOSE OF CONSTRUCTING USABLE SEGMENT II OF THE SPRINGFIELD RAIL IMPROVEMENT PROJECT FOR THE OFFICE OF PUBLIC WORKSThis ordinance is to authorize, empower and direct Corporation Counsel t obtain title and possession of Parcel Number's. SR0138, SR0139, SR0147, SR0148, SR0149, SR0150, SR0164, SR0165, SR0166 and SR0180 through condemnation. Despite good faith efforts, the City has been unable to purchase these properties. The purchase of said real estate is for public purposes, specifically associated with and necessary for the Springfield Rail Improvements Projects

Agenda Type: Agenda Item

Department: Public Works

View 2016-449.pdf

2016-450

AN ORDINANCE RESCINDING ORDINANCE 121-04-16 AND AUTHORIZING A CONTRACT FOR SALE OF REAL ESTATE WITH AREC 1, LLC, A DELAWARE LIMITED LIABILITY COMPANY, FOR ACQUISITION OF A PARCEL OF REAL ESTATE LOCATED AT 1032 ADLAI STEVENSON DRIVE AT NO COST TO THE CITY FOR THE ELEVENTH STREET EXTENSION PROJECT AND AUTHORIZING A CONTRACT WITH AREC 1, LLC, FOR PURCHASE OF ADJOINING EXCESS LAND AT 1026 ADLAI STEVENSON DRIVE FOR AN AMOUNT OF $4,078.00This ordinance rescinds Ordinance 121-04-16 and aproves the acquisifon of one parcel located at 1032 Adlai Stevenson Drive. The appraised value of the parcel is $144,606.58. The acquisition of said real estate is for public purposes, specifically, the 11th Street extension from Stevenson Drive to Lincolnshire Boulevard. The Seller, AREC 1 (U-Haul), will purchase the adjoining excess land at 1026 Adlai Stevenson Drive (valued at $225,000) from the City for the amount of $4,078.00

Agenda Type: Agenda Item

Department: Public Works

2016-451

AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE VILLAGE OF CHATHAM FOR WOODLAND TRAIL, FOR THE OFFICE OF PUBLIC WORKSThis ordinance is to execute a maintenance agreement to benefit both p rties. This agreement is a result of the Village's desire to access Woodland Trail for Spartan Estates, a new development. In order to access Woodland Trail, the Village shall upgrade the road to account for the additional traffic and take over maintenance responsibilities. In exchange, the City shall allow the Village to access Woodland Trail

Agenda Type: Agenda Item

Department: Public Works

View 2016-451.pdf

2016-452

AN ORDINANCE AUTHORIZING THE EXECUTION OF AN ANNEXATION AGREEMENT WITH STEVEN F. SHEFFIELD FOR THE PROPERTY LOCATED AT 2246 NORTH THIRD STREET(No description available)

Agenda Type: Agenda Item

Department: Public Works

View 2016-452.pdf

2016-453

AN ORDINANCE ACCEPTING DONATION OF PROPERTY OWNED BY WELLS FARGO 1 HOME CAMPUS AND LOCATED AT 2368 S. 13TH STREET AND ACCEPTING $10,000.00 UPON CLOSING TO HELP FACILITATE THE DEMOLITION OF SAID PROPERTY Wells Fargo 1 Home Campus is willing to donate property located at 2368 S. 13th Street to the City of Springfield and, upon closing, shall donate $10,000.00 to help facilitate the demolition of said prope

Agenda Type: Agenda Item

Department: Public Works

View 2016-452.pdf

2016-454

AN ORDINANCE AUTHORIZING THE PURCHASE OF A 2017 INTERNATIONAL 7400 SFA GRAPPLE TRUCK FROM RUSH TRUCK CENTERS OF ILLINOIS, INC. FOR A TOTAL NOT TO EXCEED $196,816.00 UNDER STATE CONTRACT PSD4018132 FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for the purchase of a new grapple truck for the City of Springfield Department of Public Works.

Agenda Type: Agenda Item

Department: Public Works

View 2016-454.pdf

2016-455

AN ORDINANCE LEVYING AND ASSESSING TAXES FOR CORPORATE EXPENDITURES OF THE CITY OF SPRINGFIELD, ILLINOIS, FOR THE FISCAL YEAR ENDING FEBRUARY 28, 2017, AND TO MEET THE ANNUAL ACTUARIAL REQUIREMENT OF THE POLICE AND FIRE PENSION FUNDSThis levy assumes no tax rate increase, provides funding for a $963k increase in Fire & Police Pension and assumes a growth rate under the threshold for a Truth in Taxation hearing. The dollar amount is an estimate. The City levies a rate rather than an amount. The assessment is not completed until well after the levy is passed. The amount in Section 6 is adjusted by the County Clerk to cause the total rate levied by the City to ~e.9385 per $100 of EAV.

Agenda Type: Agenda Item

Department: Finance

View 2016-455.pdf

2016-456

AN ORDINANCE AUTHORIZING PAYMENT TO MARK YOGGERST, AN OFFICE OF PUBLIC WORKS EMPLOYEE, TO SETTLE A WORKERS' COMPENSATION CLAIM FOR CASE NUMBER 16-WC-20283Mark Yoggerst was employed as a TDL for the Office of Public Works on May 6, 2015, and reported an injury to his left shoulder and low back while operating a dump truck. Mr. Yoggerest treated initially for shoulder and back pain. Due to continued pain complaints he was sent for an MRI which revealed a partial thickness supraspinatus tear and SLAP tear; surgery was recommended. Mr. Yoggerst underwent surgical repair in July of 2015 and was able to return to work full duty in March of 2016. Mr. Yoggerst filed a workers' compensation claim (16 WC 20283) and is willing to settle his claim in the amount of $36,685.63 representing a permanent partial disability equivalent to 12.5% MAW. Livingstone, Mueller, O'Brien and Davlin, P.C, the city's legal advisors, recommend payment in the amount of $36,685.63 to settle case number 16 WC 20283

Agenda Type: Agenda Item

Department: Finance

View 2016-456.pdf

2016-457

AN ORDINANCE AUTHORIZING PAYMENT TO MICHAEL JUDD, AN OFFICE OF PUBLIC UTILITIES EMPLOYEE, FOR SETTLEMENT OF A WORKERS' COMPENSATION CLAIM FOR CASE NUMBER 15-WC-41244 AND 16-WC-3453Michael Judd was employed as a service foreman for the Office of Public Utilities on April 21 , 2014, and reported an injury to his right elbow and wrist from repetitive work duties; he treated conservatively. Due to continued pain complaints he was sent for an EMG which revealed cubital and carpal tunnels; surgery was recommended. Mr. Judd underwent a surgical repair in March of 2016 and was able to return to work full duty in May of 2016. A claim was also filed for shoulder pain following an altercation with a co-worker; that injury was denied. Mr. Judd filed workers' compensation claims (15-WC-41244 and 16 WC 3453) and is willing to settle his claims in the amount of $40,000.00 representing a permanent partial disability equivalent to 14.3% of an arm and 5% of a hand along with 6 weeks of TIO. Livingstone, Mueller, O'Brien and Davlin, P.C, the city's legal advisors, recommend payment in the amount of $40,000.00 to settle case numbers 15 WC 41244 and 16 WC 3453.

Agenda Type: Agenda Item

Department: Finance

View 2016-457.pdf

2016-458

AN ORDINANCE AUTHORIZING THE EXECUTION OF AN AGREEMENT WITH THE GREATER SPRINGFIELD CHAMBER OF COMMERCE TO PROVIDE ECONOMIC DEVELOPMENT SERVICES TO THE CITY FOR THE TIME PERIOD COVERING MARCH 1, 2016, THROUGH FEBRUARY 28, 2018, IN AN AMOUNT NOT TO EXCEED $190,000.00Ordinance authorizing the execution of an agreement between the City of Springfield and the Economic Development Council of the Greater Springfield Chamber of Commerce to provide economic development services to the Office of Planning & Economic Development for the time period covering March 1, 2016 through February 28, 2018, in an amount not to exceed $90,000.00 for FY 2017 and $100,000.00 for FY 2018.

Agenda Type: Agenda Item

Department: OPED

View 2016-458.pdf

2016-459

AN ORDINANCE AUTHORIZING EXECUTION OF SUBRECIPIENT AGREEMENT NO. 15-SR-0004 WITH THE CITY OF SPRINGFIELD OFFICE OF PUBLIC WORKS-DIVISION OF UNSAFE STRUCTURES, FOR DEMOLITION OF UNSAFE AND DANGEROUS VACANT RESIDENTIAL STRUCTURES UTILIZING THE CITY'S COMMUNITY DEVELOPMENT BLOCK GRANT FUNDS IN AN AMOUNT NOT TO EXCEED $80,000.00, FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENTThe City is an entitlement City under the regulations of the U.S. Dept. of HUD's CDBG/HOME Programs and demolition of unsafe and dangerous structures is an eligible activity for CDBG program dollars and consistent with the FFY 2015-2019 Consolidated Plan. This Activity is eligible for the use of the City's CDBG funds and meets HUD's national objective of elimination of slum and blight.

Agenda Type: Agenda Item

Department: OPED

View 2016-459.pdf

2016-460

AN ORDINANCE ESTABLISHING THE HOLIDAYS FOR THE CITY OF SPRINGFIELD FOR THE CALENDAR YEAR 2017This ordinance is being prepared pursuant to Chapter 36, 36.57 of the 1988 City of Springfield Code of Ordinances, as amended

Agenda Type: Agenda Item