Sherman Public Library Board of Trustees met May 17.
Sherman Public Library Board of Trustees met May 17.
Here is the minutes provided by the Board:
The regular monthly meeting of the Sherman Public Library Board convened at 5:00 p.m. Present were Library Director Rachel Kocis and Board members Julie Horton, Mary Contri, Dave Grimm, and Elizabeth Heubner. Guests in attendance were John Barrett and Brian Manci.
Items for Consideration Not on the Agenda:
Secretary’s Report: It was moved by Julie Horton and seconded by Dave Grimm to approve the minutes from the April 19, 2017 regular meeting. The motion was approved.
Treasurers/Financial Report: Liz Heubner made a motion to accept the Treasurer’s Report and to pay the bills. Mary Contri seconded the motion, and the motion carried by a unanimous voice vote. Julie Horton made a motion to pay the mortgage payment from the Special Reserves account. Mary Contri seconded the motion and a unanimous voice vote in favor was taken.
Librarian’s Report: We had a 2,188 patron count in month of April. 2,086 items were circulated 2,629 times at our Library, up 849 from last year, a 40.6% increase! Resident borrowing was at 1,887 checkouts while non-resident borrowing was 440 checkouts. Reciprocal borrowing had 89 checkouts. 3M Cloud netted 89 e-books, up 90 checkouts from last year, a 48.8% increase.
YTD Borrowing/Lending numbers were as follows: SHARE Borrowed 3,177, WorldShare Borrowed 26, SHARE Loaned 3,787, and WorldShare Loaned 60.
Library Events and Issues: Thank you cards were received from Bob Shurig, expressing his gratitude for the reception held in his honor at the last meeting as well as for the book donated to the library collection in his honor. County Market recently donated several new books to the library. The Facebook post about this donation was shared and reached 3,081 people. The Community Shred Event was very successful. Gone for Good Document Destruction collected 1,524 lbs of paper on May 6th. 38 Sherman residents participated. The Friends of the Library will be celebrating their 10th anniversary with a tea party at the Flagg Farmstead Bread and Breakfast on June 25th. They will be donating Barnes and Noble gift cards for a raffle for adults, teens, and children who use the library throughout the summer. In addition, they will sponsor the cost for Summer Reading Kickoff musician Mike Anderson on June 2nd. Becky Miller has been hired to work Tuesday and Thursday evenings. Sherman Public Works helped dispose of rocking chair dumped in Library parking lot. Midwest Fiber will no longer take cardboard for the Springfield Metro area. Village is working on securing new contract. We have now successfully updated POLARIS on all work stations. Rachel bought nine Windows 10 licenses from Tech Soup. She met with Jason from Monticello Micro on 5/16. He fixed Time Management software issues, and installed Windows 10 on staff computer. He will prepare a quote for new Webroot antivirus software, Firewall protection plan, and one new computer to replace old computer per Technology Standardization Plan. We are waiting to put Windows 10 on patron computers due to update issues with Time Management Software. A new community bulletin board has been mounted and new dry erase easel purchased for community room.
The Summer Reading Program, “Reading by Design,” will be Lego-themed. Staff has been working on decorations. Throughout the summer, kids will add a Lego to a tower at the circulation desk every time they check-out books. Summer performances have been finalized and summer reading program information will be distributed throughout the school district during the week of May 22-26. Sky Zone donated free passes for the summer reading program.
Library Programs and Meetings: April programs were AARP iPad/iPhone program on 4/14 & 4/21, Third Thursday Reading Group on 4/20, Quilters Group on 4/6, Sangamon County 4-H on 4/3, Lost Gourd Society on 4/13, Crochet for Charity on 4/7 and 4/21, FPHA on 4/12, Story-time: “Spring” on 4/4, “Eggs” on 4/11, “Ducks” on 4/18, “Earth Day” on 4/25, and Strategic Planning Committee Meetings on 4/5 and 4/12. The teachers group met 7 times throughout April and used new projector. The youth program attendance for April was 303 and adult program attendance was 155.
Upcoming programs include Third Thursday Reading Series on 5/18, Crochet for Charity on 5/19, Ins and Outs of Medicare Program on 5/22, Open Late for Finals (9:00 p.m.) on 5/23-5/25. Summer Reading Kick off with Mike Anderson on 6/2, Juggling Jeff on 6/8, Richard Landry on 6/15, Rock Springs “Animal Adaptations” on 6/16, Serengeti Steve on 6/22, STL Mad Science “Fire and Ice” on 6/29. Cops for Kids on 6/10, Story-times: “Turtles” on 6/6 “Superheroes” on 6/13, “Space” on 6/20, and “Art on 6/27. Book Domino Day on 6/21, and “Create an Artbot” on 6/28. Monday story-times will resume at 10:30 a.m. AHC will visit every Friday at 9:30 a.m., and Camp Sonshine will visit every Monday 9:30-11 a.m. Adult Programs will include Essential Oils Program on 6/17 10-12, Katie Schuermann Book Signing on 6/16 4:30-6:30. “Ins and Outs” of Medicare on 6/26, Quilters on 6/1, FOSL book Club on 6/13, FPHA on 6/14, and Teachers Group on 6/12-6/16.
Library Outreach: On 4/5 Rachel visited the elementary school and saw 75 kids, and on 4/21 she visited AHC to see 45 kids for a total of 120 kids.
Library Training/Workshops: In April, our director attended Intro to Authority Records at the Forysth Public Library. She will also attend Library Law with Phil Lenzini Day at Case Halstead on 5/22. Catalog Training with Joann from IHLS will be held at our library on 5/23 In June, she will attend Director’s University at IL State Library as well as the ALA Conference.
The library will be closed in observance of Memorial Day on May 29.
New Business: The Oath of Office was administered to Julie Horton, who was recently re- elected to another six year term. An election of officers was held for the coming year. Julie Horton nominated Dave Grimm as Vice-President of the Board. Mary Contri seconded the motion, and the motion carried. Julie Horton made a motion to nominate Liz Heubner as Secretary. Dave Grimm seconded the motion and the motion carried. Julie Horton made a motion to nominate Mary Contri as interim Treasurer. Liz Heubner seconded the motion. The motion carried. Dave Grimm nominated Julie Horton as President. Liz Heubner seconded the motion, and the motion carried.
Liz Heubner then made a motion to accept the Non-Resident Fee using.2737 percent as the multiplier. Julie Horton seconded the motion, and the motion carried unanimously. Liz Heubner made a motion to adopt the FY 2018 Holiday Closures. Mary Contri seconded the motion, and the motion carried. Julie Horton made a motion to accept Ordinance 2017-01, also known as the Meeting Ordinance. Mary Contri seconded the motion, and the motion carried unanimously.
Dave Grimm made a motion to renew our access to SHARE at a rate of $500 per year. Julie Horton seconded the motion, and a unanimous voice vote was taken in favor. Julie Horton made a motion to accept the OCLC Agreement at a sum of $293.55 per year. Dave Grimm seconded the motion, and a 4-0 voice vote carried the motion. Liz Heubner made a motion to accept the Strategic Plan for 2017-2022. Mary Contri seconded the motion, and a voice vote was taken. The motion passed unanimously. Julie Horton made a motion to accept the Circulation Policy with added regulations for new game rental. Dave Grimm seconded the motion, and the motion carried. Liz Heubner made a motion to appoint John Barrett and Brian Manci to the open seats on the Board vacated by Bob Shurig and Melissa Allen. Julie Horton seconded the motion and the motion carried unanimously.
Adjournment: The meeting was adjourned by Julie Horton at 6:14 p.m.