Sangamon Sun

Village of Illiopolis Board of Trustees met November 6.

Here is the minutes provided by the Board:

Mayor Rogers called the meeting to order at 6:00 p.m. and led the Pledge of Allegiance.

A roll call was taken, all members were present except J. Impson.

Agenda:

Agenda was adopted as presented.

Minutes:

J. Impson arrived at 6:01 pm.

J. Impson made the motion to approve the Oct. 16th minutes as presented, with B. Honea seconding. Motion carried 6-0-0.

M. Oesch made a motion to approve the Oct. 30th minutes as amended, J. Impson seconded. Motion carried 6-0-0.

Visitors

Open Forum:

Judson DeVore was here to observe. Doug & Deana Dean were here to see what the progress is for the drainage project on Matilda St. Dave Kline was here to discuss with the Board about his driving record for the position he applied for. He asked if it has been filled and the Board said that it has, but there is a new position coming up soon and he will need to reapply for it. Paul Lee was present as Township Supervisor. He questioned why the Village asked for assistance with the concrete work at the Fire Dept. J. Impson said this started out with the Village just replacing the sidewalk in front of the firehouse. He approached the Fire Dept. saying that he thought it may a good time to start the work that they needed done. J. Impson said the Village owns the property, but the Fire Dept. is responsible for the approach way. The Village offered to pay half and the Fire Dept. pay the other half. The Fire Dept. did not want to do that. J. Impson said he went to the Township and asked for assistance because the Fire Dept. services not only the Village, but the township also. Paul suggested that future requests for funding from the township may be less likely.

Public Works:

J. Impson read over the report from J. Etter. Brotcke Well and Pump has been working on the casing for Well 18. Mayor Rogers informed the Board that we received a check for $13,500.00 from the insurance claim for repairs on Well 16.

Treasurer’s Report:

C. Mitchell went over her report and let the Board know that IML insurance is due for $30,000.00. M. Oesch made a motion to approve the Treasurer’s report as presented. J. Impson seconded. Motion carried 6-0-0.

Economic Development Report

Engineering Report

Old Business:

Discussion on 313 5th St. was held. Cost of structural inspection will be $2,500.00. The Board asked Mayor Rogers to look into the cost for an asbestos inspection. The Board discussed the cost and options of leaf pick up. M. Oesch made a motion to purchase a leaf vac, not to exceed $4,000.00, with D. Rogers seconding.

New Business:

J. Impson made a motion to approve the raffle license to Sangamon Valley P.T.O. with B. Honea seconding. Motion carried 6-0-0. M. Oesch made a motion to accept Hutchins bid of $9,950.00 for the Matilda drainage project. J. Horsley seconded. Roll call- all ayes. Motion carried 6-0-0. J. Impson made a motion to declare old trailer as surplus property with M. Oesch seconding. Roll call- all ayes. Motion carried 6-0-0. J. Impson made a motion for $3,905.00 for a pump control system. B. Honea seconded. Motion carried 6-0-0. The Board discussed different options for outsourcing the water billing system. A survey was put out on Facebook and will be discussed at the next meeting. Letter replacement was discussed, we received one bid from a company for $700.00. Also had a few volunteers to make the letters. The Board decided to have the Mayor contact the volunteers. D. Rogers made a motion to adopt the IML Resolution celebrating the Illinois Bicentennial with B. Honea seconding. Motion carried 6-0-0. Discussion was held on the sale of the property located at 626 Elizabeth St. Board decided to table till next meeting. Doug Dean asked what the Board is going to do with the property at 125 Mary St. Mayor Rogers said it has been declared as surplus property, but has not been put out for bid. The Employee Handbook was discussed, tabled till next meeting.

Dilapidated property

Vision Plan

Comments

J. Impson said that he still has not heard back on the pavilion or the backhoe.

J. Horsley let the Board know that he will not be present for the Dec. 4th meeting. He said he checked on the rules about incentives for employees and they are allowed to do that. The Board would like that on the next agenda.

Mayor Rogers reminded the Board that at the 5 yr. planning meeting it was discussed about charging stations for cars. Doug Dean is looking into it, but that nothing will be done in the near future. C. Mitchell asked if we ever found out what we are going to do about Christmas lighting (i.e. solar lights). Mayor said it will cost $250.00 per pole for electricity, but will look into what solar lights will cost. Mayor Rogers said that we discussed the Sangamon County Emergency Plan at our 5 yr. planning meeting and he contacted David Butt – Director of SCEM and asked for and received a digital copy of their emergency plan, he said that J. Horsley will look it over and adjust it to fit what we are needing. Mayor Rogers said he called around for pricing on barricades for the Village. 6’ will cost $82.00 each and will go up from there (according on size). J. Impson thinks 10’ would be better for our roads. Mayor said he will check into getting some ordered.

J. Impson made a motion to adjourn at 8:23 pm with B. Honea seconding. Motion carried 6-0-0.

The next regular meeting date is November 20, 2017 at 6:00 p.m.

https://www.scribd.com/document/365096796/17-11-06-minutes?secret_password=wb35luLLV9xZwxtCPmyH#fullscreen&from_embed