Crystal Lake Community Consolidated School District 47 Board of Trustees met March 19.

By Lhalie Castillo

May 3, 2018

Here is the minutes provided by the Board:

Members present

Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Meeting called to order at 10:36 am

1. Organization

Information: 1.1 Call to Order - R. Fetzner

Procedural: 1.2 Roll Call

2. Executive Session

Action: 2.1 Executive Session for the Purpose of Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees of the Public Body 5ILCS 120/2(C)(1), Negotiations 5ILCS 120/2(C)(2), Purchase or lease of real property for the use of the public body 5ILCS 120/2(c)(5) and Litigation 5 ILCS 120/2(c)(11)

Move to Executive Session for the Purpose of Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees of the Public Body 5ILCS 120/2(C)(1), Negotiations 5ILCS 120/2(C)(2), Purchase or lease of real property for the use of the public body 5ILCS 120/2(c)(5) and Litigation 5 ILCS 120/2(c)(11)

Motion by Ryan Farrell, second by Betsy Les.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

3. Organization - Open Session

Procedural: 3.1 Call to Order - R. Fetzner

Procedural: 3.2 Pledge of Allegiance

Three students from Woods Creek led the pledge of Allegiance and shared their examples of quick writing.

Procedural: 3.3 Roll Call

Information: 3.4 Freedom of Information

4. Citizens' Input

Information: 4.1 If you have questions or statements that pertain to agenda items or wish to address the Board on other topics, this is your opportunity. You are asked to stand, identify yourself, indicate the agenda item or topic you wish to refer to and please keep your comments or presentation to five minutes.

No input

5. Consent Agenda Items

Action (Consent): 5.1 Approval of Consent Agenda Item 5.1 Approval of Board Meeting Minutes February 5,2018, 5.2 Approval of Board Meeting Minutes February 20,2018, 5.4 Approval of Executive Session Minutes February 5,2018, 5.5 Approval of Executive Session Minutes February 20,2018, 5.6 Approval of Destruction of Verbatim Recordings for August 15, 2016, 5.6 Approval of 2018/2019 Board Meeting Schedule, 5.7 Approval of Monthly Payrolls, 5.8 Approval of Monthly Payrolls, 5.9 Approval of District Contracts, 5.10 Approval of Treasurers Report, 5.11 Approval of Fund Reviews, 5.12 Approval of Monthly TJA Bills, 5.13 Approval of Monthly D47 Bills, 5.14 Approval of Disposal of Surplus Assets, 5.15 Approval of 2018/2019 Life Safety Projects, 5.16 Approval of Personnel

Resolution: Approval of Consent Agenda Item 5.1 Approval of Board Meeting Minutes February 5,2018, 5.2 Approval of Board Meeting Minutes February 20,2018, 5.4 Approval of Executive Session Minutes February 5,2018, 5.5 Approval of Executive Session Minutes February 20,2018, 5.6 Approval of Destruction of Verbatim Recordings for August 15, 2016, 5.6 Approval of 2018/2019 Board Meeting Schedule, 5.7 Approval of Monthly Payrolls, 5.8 Approval of Monthly Payrolls, 5.9 Approval of District Contracts, 5.10 Approval of Treasurers Report, 5.11 Approval of Fund Reviews, 5.12 Approval of Monthly TJA Bills, 5.13 Approval of Monthly D47 Bills, 5.14 Approval of Disposal of Surplus Assets, 5.15 Approval of 2018/2019 Life Safety Projects, 5.16 Approval of Personnel

Approval of Consent Agenda Item 5.1 Approval of Board Meeting Minutes February 5,2018, 5.2 Approval of Board Meeting Minutes February 20,2018, 5.4 Approval of Executive Session Minutes February 5,2018, 5.5 Approval of Executive Session Minutes February 20,2018, 5.6 Approval of Destruction of Verbatim Recordings for August 15, 2016, 5.6 Approval of 2018/2019 Board Meeting Schedule, 5.7 Approval of Monthly Payrolls, 5.8 Approval of Monthly Payrolls, 5.9 Approval of District Contracts, 5.10 Approval of Treasurers Report, 5.11 Approval of Fund Reviews, 5.12 Approval of Monthly TJA Bills, 5.13 Approval of Monthly D47 Bills, 5.14 Approval of Disposal of Surplus Assets, 5.15 Approval of 2018/2019 Life Safety Projects, 5.16 Approval of Personnel

Motion by Ryan Farrell, second by Jonathan R Powell.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Action (Consent), Minutes: 5.2 Approve Board Meeting Minutes for Monday, February 5,2018

Resolution: Approve Board Meeting Minutes for Monday, February 5,2018

Motion by Ryan Farrell, second by Jonathan R Powell.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Action (Consent): 5.3 Approval of Executive Session Board Meeting Minutes for February 5, 2018

Resolution: Approval of Executive Session Board Meeting Minutes for February 5, 2018

Motion by Ryan Farrell, second by Jonathan R Powell.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Action (Consent), Minutes: 5.4 Approval of Board Meeting Minutes for Tuesday, February 20, 2018

Resolution: Approval of Board Meeting Minutes for Tuesday, February 20, 2018

Motion by Ryan Farrell, second by Jonathan R Powell.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Action (Consent): 5.5 Approval of Executive Session Board Meeting Minutes for February 20, 2018

Resolution: Approval of Executive Session Board Meeting Minutes for February 20, 2018

Motion by Ryan Farrell, second by Jonathan R Powell.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Action (Consent): 5.6 Approve the Destruction of Verbatim Recordings for August 15, 2016

Resolution: Approve the destruction of verbatim recordings for August 15, 2016.

Motion by Ryan Farrell, second by Jonathan R Powell.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Action (Consent): 5.7 Approval of the 2018/2019 Board Meeting Schedule

Resolution: Approve the board meeting schedule as presented.

Motion by Ryan Farrell, second by Jonathan R Powell.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Action (Consent): 5.8 Approval of Monthly Payrolls - C. Nelson

Resolution: Motion to approve the Monthly Payroll Summary as presented.

Motion by Ryan Farrell, second by Jonathan R Powell.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Action (Consent): 5.9 Approval of District Contracts - C. Nelson

Resolution: Motion to Approve District Contracts as presented.

Motion by Ryan Farrell, second by Jonathan R Powell.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Action (Consent): 5.10 Approval of Treasurer's Report - C. Nelson

Resolution: Motion to approve the February 2018 Treasurer's Report as presented.

Motion by Ryan Farrell, second by Jonathan R Powell.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Action (Consent): 5.11 Approval of Fund Reviews - C. Nelson

Resolution: Motion to approve the Fund Reviews as presented

Motion by Ryan Farrell, second by Jonathan R Powell.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Action (Consent): 5.12 Approval of Monthly TJA Bills - C. Nelson

Resolution: Approval of the Monthly TJA Bills as presented.

Motion by Ryan Farrell, second by Jonathan R Powell.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Action (Consent): 5.13 Approval of Monthly D47 Bills - C. Nelson

Resolution: Motion to approve the Monthly D47 Bills as presented.

Motion by Ryan Farrell, second by Jonathan R Powell.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Action (Consent): 5.14 Disposal of Surplus Assets - C. Nelson

Resolution: Motion to Approve disposal of district surplus assets as presented.

Motion by Ryan Farrell, second by Jonathan R Powell.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Action (Consent): 5.15 Approval of 2018/19 Life Safety Projects

Resolution: Motion to approve the Certificates of Need for the Health/Life Safety Amendments for qualifying projects related to the Summer 2018 Capital Facility Projects list as presented.

Motion by Ryan Farrell, second by Jonathan R Powell.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Action (Consent): 5.16 Approval of personnel, employments, resignations, leaves, retirements

Contract Date Name Position School

02/26/2018 Cari Henderson Database Specialist CORE

02/26/2018 Michele Meservey Paraprofessional South

03/01/2018 Hailey Sanchez Bus Attendant TJA

03/12/2018 Megan Palombit School Nurse South

Effective Date Name Position/School Reason

02/23/2018 Jessica Jagers Paraprofessional/South Resignation

02/26/2018 Elizabeth Attanaseo Paraprofessional/RBMS Resignation

03/21/2018 Elyse Penuela Paraprofessional/Cant Resignation

06/01/2018 Claudia Rodriguez Paraprofessional/Cant Resignation

06/01/2018 Courtney Bryant MultiAge / Woods Creek Resignation

06/01/2018 Sue Wynn Math/HBMS Resignation

06/01/2018 Amanda Montoya DL Coach/HBMS Resignation

02/20/2018 Glenn Andreoni Bus Driver Resignation

02/23/2018 Lisa Sloka Bus Driver Resignation

03/08/2018 Taylor Balcke Bus Attendant Resignation

06/01/2018 Maria del Mar de Bonis Canadas 2nd Dual Lang/North Resignation

Effective Date Name Position/School Type of Annuity

02/28/2018 Patricia Celler TJA/Attendant IMRF

06/01/2018 Kathleen Lutz Paraprofessional/South IMRF

06/01/2018 Michelle Glass 1st Grade/West Rev Rtrmt TRS

Effective Date Name Position / School Other

06/1/2018 Mark Kahovec Band/IP/GR/Cant Honorable Dismissal

06/1/2018 Petra Craddock Fine Arts/North Honorable Dismissal

06/1/2018 Julie Hougas Fine Arts/Woods Honorable Dismissal

06/1/2018 Audrey Pearson Fine Arts/North Honorable Dismissal

06/1/2018 Kaitlyn Schneider Fine Arts/North Honorable Dismissal

06/1/2018 Pamela Urbina Fine Arts/West Honorable Dismissal

06/1/2018 Carissa Yellets Fine Arts/Cov Honorable Dismissal

06/1/2018 Theresa Bloom Math Interventions/Cov Honorable Dismissal

06/1/2018 Todd Estep 8th Math (pt)/HBMS Honorable Dismissal

06/1/2018 Todd Estep Oasis Sped A Para(pt)/HBMS Honorable Dismissal

Motion by Ryan Farrell, second by Jonathan R Powell.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

6. Agenda Items Requiring Discussion And/Or Board Approval

Action: 6.1 Approval of State-Approved Director of Special Education - K Hinz

Dr. Hinz stated that Kelly Catini prepared all the necessary documents for withdrawl from Sedom. We would now like to request approval of the resolution naming Mrs. Catini to be the State Approved Director of Special Education.

The administration recommends the approval of the resolution as presented.

Motion by Betsy Les, second by Eileen Palsgrove.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Action: 6.2 Approval of Intergovernmental Agreement for Districts 3, 26, 46, 47, 155, & 158 - K Hinz

Dr. Hinz stated that with our withdrawal from Sedom this agreement is to include Districts 155 and 158 and the removal of the names of programs.

The administration recommends the Board approve the intergovernmental agreement as presented.

Motion by Eileen Palsgrove, second by Betsy Les.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Action: 6.3 Approval of 2018-2023 Superintendent Contract for Dr. Kathy J Hinz

Dr Les stated that all administrators, both school and CORE, were surveyed regarding Dr. Hinz. The results we got back were fabulous and it is a true credit to Dr. Hinz.

Mr. Fetzner thanked Dr. Hinz for everything she does and that we are lucky to have her.

The recommendation is to approve the contract as presented.

Motion by Betsy Les, second by Eileen Palsgrove.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Action: 6.4 Approval of 2018 Mechanical and General Trades Bids - D Schuh

Jason Lembke from DLR Group gave a brief explanation of the summer 2018-capital facility projects and the two bid packages. He stated that due to the late date in which the district retained DLR, we went out to bid later and will definitely start earlier next year.

Motion to approve for the bids submitted by Bergen Construction:

Bid Package 2A: Mechanical in the amount of $3,297,000

Bid Package 2B: General Trades in the amount of $4,989,000

Motion by Jonathan R Powell, second by Curt Wadlington.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Action: 6.5 Approval of 2018 Asbestos Abatement Bids - D Schuh

Mr. Schuh reqeusted approval for asbestos abatement bids to be completed this summer.

I am requesting Board approval for the following asbestos abatement bids as presented:

Colfax in the amount of $ 50,950

EHC Industries in the amount of $ 47,500

Luse in the amount of $ 52,800

Motion by Betsy Les, second by Ryan Farrell.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Discussion: 6.6 1st Reading of Policy - K Hinz

Dr. Hinz explained the policy changes for first read and encouraged the board to contact her with any questions.

Discussion: 6.7 2017-2018 Annual Review of School Improvement Plans Dr. Hinz/B.Cox

Mrs. Cox stated that three schools will present their 2017-1018 annual reviews.

Woods Creek Elementary Principal, Dr. Amy Marks and Assistant Principal Mrs. Melissa LaShalle reported on Woods Creek's learning environment, educator quality as well as teaching and learning.

Glacier Ridge Elementary Principal, Mr. John Jacobsen and Assistant Principal Mrs. Anastasia Gruper reported on the culture and climate, learning environment, and educator quality/professional development.

Finally, Indian Prairie Principal Mrs. Jodi Moss and Assistant Principal Alie Mitchell reported on three areas as well. Their main focus, learning environment, social and emotional supports and educator quality.

Action: 6.8 Approval of Proposed Middle School Schedule for the 2018/19 school year - S Kubelka/K Hinz

Mr. Kubelka reported that a committee of administration and middle school staff to explore ways the middle school day could be changed in order to address priorities that were identified as concerns. Has been meeting to address the intervention/extension period of Encore/PE plan time.

After all discussion was completed, the Board expressed their gratitude for all the time and work the committee put in serving.

A motion to approve the proposed middle school schedule option 1 as presented for the 2018/19 school year.

Motion by Ryan Farrell, second by Jonathan R Powell.

Yea: Rob Fetzner, Betsy Les, Ryan Farrell

Not Present at Vote: Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Action: 6.9 Approval of Honorable Dismissal of Educational Support Personnel and Teachers - G Buchanan

Dr. Buchannan reported that the honorable dismissal of educational support personnel and teachers is an annual approval. These dismissls are mostly due to decrease of student enrollment. We will review and analyze in hope of allowing people to come back.

Approval of honorable dismissal of educational support and teachers.

Motion by Jonathan R Powell, second by Curt Wadlington.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Action, Discussion: 6.10 Approval of Music Instrument and Service Provider - C Nelson

Mrs. Nelson and Scott Sampson presented the proposal from Quinlan and Fabish for music instruments and service beginning the 18/19 school year.

Motion to Approve Quinlan and Fabish as the preferred provider for music instruments and service.

Motion by Betsy Les, second by Ryan Farrell.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Action, Discussion: 6.11 Approval of Resolution to partially abate and permanently transfer monies from Working Cash to the Operations & Maintenance Fund - C. Nelson

Mrs. Nelson presented the resolution for six million dollar transfer from working cash to operations funds. The transfer has been included as part of the 2017/2018 budget.

Approval of Resolution to adopt the attached resolution authorizing the transfer of $6,000,000 from working Cash to the Operations and Maintenance fund as presented.

Motion by Ryan Farrell, second by Betsy Les.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Discussion: 6.12 Certificate of Excellence in Financial Reporting - C. Nelson

Mrs. Nelson informed the Board that District 47 has once again won the Associate of School Business Officials International's Certifict of Excellence (COE) for financial reporting.

Action, Discussion: 6.13 Discussion of Plan Time Committee Recommendations - Amy Marks & Tammy Mootz

Dr. Marks began by reporting that the plan time committee was formed with CLETA. The committee, consisting of representation from the BOE, administration, Early Childhood, special education and self-contained teachers. An update on the progress, collected information, current plan time and possible solutions will be presented.

Mrs. Mootz presented the four recommendations and stated that a survey will be sent out to stakeholders for feedback.

After much discussion on plan time with regards to being cost neutral, FTD's, full teacher representation, no feedback from stake holders prior to approval as well as other board concerns, the board agreed that they could only approve recommendation #1, Self-Contained program teachers should have same amount of time as classroom teachers (called Core teachers at the Middle School).

Motion to approve plan time committee recommendation number 1 for elementary only (300 minutes) which is stated as Self-Contained program teachers should have same amount of time as classroom teachers (Called Core Teachers at the Middle School).

Motion by Ryan Farrell, second by Jonathan R Powell.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

Motion to table plan time committee recommendation number 2, which is stated as elementary buildings, to count as "plan time" it should be in a block no smaller 30 minutes, #3, which is stated as all elementary certified staff should receive four (4) hours of scheduled plan time (occurring in blocks of 30 minutes or more). Intent not to change classroom teachers who receive 240 minutes of plan plus 60 minutes PLC/team meeting for 300 minutes, and #4, which is stated as special education release time for IEP writing/paperwork, specifically 1 day per trimester for Sp Ed teacher, and middle school (as referenced as 1b).

Motion by John Pellikan, second by Ryan Farrell.

Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

7. New And Miscellaneous Business

Procedural: 7.1 New And Miscellaneous Business

Dr. Hinz stated that Woodlorf Estates development has gone through planning and zoning commission. The builder has contacted us to see interest of one district taking the whole development. We are willing to take the 103 slatted for D47 but not the whole development.

Mr. Pellikan reported that the Bears Chairman was at South Elementary.

Mr. Farrell reported that he read to students at Coventry and Indian Prairie.

Mr. Powell expressed his thanks to West for allowing him to come and read to students.

8. Executive Session

Action, Information: 8.1 Executive Session for the Purpose of Appointment, Employment, Compensation, Discipline, Performance, or Dismissal of Specific Employees of the Public Body 5ILCS 120/2(C)(1), Negotiations 5ILCS 120/2(C)(2), Purchase or lease of real property for the use of the public body 5ILCS 120/2(c)(5) and Litigation 5 ILCS 120/2(c)(11)

No executive session was needed.

9. Return To Open Session And Agenda Items Requiring Approval

Information: 9.1 No action taken

10. Adjournment

Action: 10.1 Adjourn

At 9:05p.m. a motion to adjourn was made.

Motion by Jonathan R Powell, second by Betsy Les.

Final Resolution: Motion Carried

Yea: Rob Fetzner, Betsy Les, Ryan Farrell, Eileen Palsgrove, Curt Wadlington, Jonathan R Powell, John Pellikan

11. Next Regular Meeting

Information: 11.1 Next Regular Meeting - April 16, 2018

https://www.boarddocs.com/il/d47/Board.nsf/Public