Sangamon Sun

Auburn Public Library Board met March 20.

Here is the minutes provided by the Board:

Present:

Diana Coffman, President

Dave Hallerberg, Treasurer

Lisa Whisler, Secretary

Shirley Deheve

Ashley Foster

Carrie Pillischafske

Amy Steele

Absent:

Jeff Davis, VIce-President

Staff:

Calla Patton Library Director

Kristin Lear Librarian

I. Review of previous meeting minutes for acceptance.

Shirley Deheve made a motion to accept the minutes for 2/20/18, 2/26/18 and 3/6/18 meetings. Carrie Pillischafske seconded the motion which unanimously passed.

II. Consent Agenda

1. Library Statistics February 2018

Lisa Whisler made a motion to accept the Consent Agenda. Amy Steele seconded the motion which unanimously passed.

III. Treasurer’s Report

Dave Hallerberg presented the Library District’s financials for February 2018. The District will have a budget calendar of 7/1/18 -- 6/30/19. Library District will be off of City utility bill on 6/1/18. The Board was also reminded that two signatures need to be on the UCB bank accounts. The Board was made aware that the City of Auburn has sent a check for the IMRF refund of $10,000.

Dave Hallerberg made a motion to use Homefield Electric as new electricity provider for 3 years. L

Dave Hallerberg made a motion to add President Diana Coffman to the Library District’s UCB accounts (2). Carrie Pillischafske seconded the motion which unanimously passed.

Dave Hallerberg made a motion to designate $15,000 from undesignated funds 2017-2018 for roof repairs. Amy Steele seconded the motion which unanimously passed.

Shirley Deheve made a motion to accept and approve the Treasurer’s Report for February 2018. Ashley Foster seconded the motion. The motion unanimously passed.

IV. Director’s Report

1. Facilitya.

Pictures and bids for roof are in process

b. Positive feedback only on study carrels

c. Back door counter broke-have a motion sensor and pricing for new

2. Programs

a. Continue current programming with insert of calendar and details

b. Programming ideas in the works

3. Staff

a. Welcome Kristy !

4. Other

a. 5/4 3rd year of Star Wars trivia

b. Book sale volunteer sheet tba

c. New Wave internet not working

i. Phones offline for two days

d. Director is securing an Amazon Prime membership

e. Board has copies of updated user agreements, etc in binders

V. Committee Report

1. District Campaign Committee Meeting

No report at this time.

 2. Hiring Committee

No report at this time.

 3. Benefits Committee

IMRF benefits change- Dave will send a letter to IMRF of notice in change. April 2018 pay stubs will look different. Diana Coffman made a motion to accept and approve the Benefits Committee recommendation to discontinue IMRF and give a benefit compensation to full time employees of the Library District at 12%. The benefit compensation will be yearly reviewed and considered. Amy Steele seconded the motion which unanimously passed.

VI. Public

There are no public comments to be heard at this time.

VII. Old Business

1. Annexation

a. March 20, 2018 results pending tonight

 2. Ad hoc committee led by Amy Steele to be formed for evaluation tool revision.

VIII. New Business

1. Resolution Adoption of Harassment Policy

Lisa Whisler made a motion to accept and approve the Harassment Policy.

Carrie Pillischafske seconded the motion which unanimously passed.

IX. Closed Session

None at this time.

X. Announcements

1. Next meeting April 17, 2018 at 7 pm

XI. Adjournment

Amy Steele made a motion to adjourn the District Board Meeting at 8:18 p.m.

Ashley Foster seconded the motion which passed.

https://auburnpubliclibraryil.files.wordpress.com/2018/05/apld-march-2018-minutes.pdf