Sangamon Sun

Village of Pleasant Plains Board met April 10.

Here is the minutes provided by the Board:

The Village Board of Pleasant Plains met in a regular session on Tuesday, April 10, 2018, at 7:00 p.m., at the Village Hall. President Darrell Duey Blair called the meeting to order and roll was recorded:

Mike Huber absent Elizabeth Rollins absent William Riggins, Jr present Brad Cowan present Tim Robinson present Wayne Heideman present

President Darrell D. Blair declared a quorum present.

Staff Present: Darrell D. Blair, Mayor

Judy Reiser, Village Clerk Brett Keyes, Treasurer Carl Draper, Attorney Dave Stewart, Water Superintendent Neil McCafferty, Assistant Water Superintendent Greg Miles, Streets Superintendent Kevin Kesselring, Chief of Police

Visitor(s): Greta Myers

The Pledge of Allegiance was led by the Honorable Darrell Duey Blair Invocation by the Honorable Darrell Duey Blair Roll Call

Minutes were reviewed for the regular board meeting of March13, 2018. A motion was made by Trustee Tim Robinson to approve the minutes as presented. Trustee Brad Cowan seconded this motion. President Blair declared the motion carried by a unanimous aye vote.

Citizen Recognition: n/a

Treasurer’s Report: Treasurer Brett Keyes reviewed the Treasurer’s Report with the Trustees. This is the last month of this fiscal year. Mayor Blair encouraged staff to get their bills in early and to review their ledger journals and/or cash disbursements journal as soon as they receive them so any changes can be made before financial reports are finalized. Trustee Wayne Heideman made a motion to accept the treasurer’s report as presented. Trustee Bill Riggins, Jr. seconded this motion. President Blair called for a roll call vote.

Ayes: Tim Robinson, Bill Riggins, Jr., Brad Cowan, Wayne Heideman

Nays: n/a

Abstain: n/a

Absent: Elizabeth Rollins, Mike Huber

President Blair declared the motion carried by a roll call vote.

Payment of Bills: The bills were reviewed for payment. A motion was made by Trustee Bill Riggins, Jr. to approve the bills as presented. Trustee Tim Robinson seconded this motion. President Blair called for a roll call vote.

Ayes: Wayne Heideman, Brad Cowan, Bill Riggins, Jr., Tim Robinson

Nays: n/a

Abstain: n/a

Absent: Mike Huber, Elizabeth Rollins

President Blair declared the motion carried by a roll call vote.

A budget meeting will be scheduled at the May board meeting. Department Heads can bring their budget projections to the May meeting

Police Department: The Trustees reviewed the March police report. Police Chief Kevin Kesselring has applied for a grant thru Firehouse Subs for three Automated External Defibrillators (AED) for village hall and one for each squad car. The Pleasant Plains Fire Department has received a grant thru Firehouse Subs before and that grant paid 100%. Kevin and Brett will complete the online grant thru the Illinois Law Enforcement Training Standards Board for in-car video cameras.

In order for the village to try to recover attorney fees incurred in enforcement and collection of fines for any offense, it must be included in our ordinance. Attorney Draper will circulate a proposed ordinance for review however would appreciate any feedback from the trustees.

Trustee Brad Cowan, Trustee Wayne Heideman and Chief Kesselring along with other county personnel and teachers met to discuss their concerns for safety in the school. The school district is interested in developing a School Resource Officer Program coordinated thru our police department and funded by the school contracting with off duty police officer. Several issues need to be worked out such as: liability, payroll, insurance, uniforms, etc. There will need to be an intergovernmental agreement developed and approved by our attorney and the school’s attorney. Kevin states the school is interested in having this program in place by the time school starts in August. This is one of the topics at the next school board meeting the 28th of May.

Street Department: Streets Superintendent Greg Miles has submitted the 2018 Motor Fuel Tax plan to our engineer. The village board will need to pass a resolution appropriating MFT funds in the amount of $47,000.

Mayor Blair states that the home owned by the late Maude Bradley is being sold in April via internet auction according to the sign in the yard. Attorney Draper feels the village and school need to continue discussions with the new owner pertaining to the water shed issues. Carl would like to have a discussion regarding the correct release language with the appropriate attorney for the school handing this issue.

Motion was made by Trustee Bill Riggins, Jr. to approve a Resolution for Maintenance Under the Illinois Highway Code appropriating $47,000 MFT funds for the year 2018. Trustee Tim Robinson seconded this motion.

Ayes: Tim Robinson, Bill Riggins, Jr., Brad Cowan, Wayne Heideman

Nays: n/a

Abstain: n/a

Absent: Elizabeth Rollins, Mike Huber

President Blair declared the motion carried by a roll call vote.

Mayor Blair states several businesses are interested in having a flea market once a month and possibly closing off a portion of Main Street from 8:00-1:00 p.m. on a Saturday. However, when they are ready someone will attend the board meeting.

Jefferson Street Project: Materials have been paid for the Jefferson Street Project. Greg states the material will be delivered when we are ready to start the project in early June.

Water Department: Superintendent Dave Stewart states they have been having more problems with t-shirts, wash cloths, mop head, diapers etc, getting stuck in the pumps at the east lift station. Some type of screen will be purchased that will be inserted at the lift station that could help alleviate the pumps getting plugged. Dave states the water department also needs to upgrade their winch that is used in pulling the pumps at the lift station. An IEPA inspection was completed on April 9th. Dave felt the inspection went well and should have the results in a few weeks.

Water Issue: Received a letter from Suzy Jorns of Quail Inc. requesting over and above normal sewer charges be waived due to a water leak in an empty house at 100 East Main. Trustee Bill Riggins, Jr. made a motion to waive over and above normal sewer charges, $147.87, due to a previous water leak. Trustee Brad Cowan seconded this motion.

Ayes: Wayne Heideman, Brad Cowan, Bill Riggins, Jr., Tim Robinson

Nays: n/a

Abstain: n/a

Absent: Mike Huber, Elizabeth Rollins

President Blair declared the motion carried by a roll call vote.

Water Tower: Trustee Bill Riggins, Jr. attended the last school board meeting to let them know our interest in purchasing property for a new water tower/location. The school board will put this on their agenda for discussion at their April meeting. Talked to Brandt’s and haven’t heard back. Bill has talked with property owners along North Cartwright but no one is interested in selling property. Duey will be attending the school board 6:30 on April 23, 2018. Duey thanked Dave and Neil for helping with getting the furniture moved during the office floor repair.

Hagen: Carl reviewed some of the issues Mr. Hagen addressed during their recent court date. Fines up to $200 a day and the judge can decide what the final amount will be however we are asking for $10,000. We have given him more time per his request and we have agreed on a settlement offer he made, however he has now reneged on his offer. Carl will return to court on

May 3rd. It may take up to two months before a final decision is received.

Life Insurance: Elizabeth was absent. Research will continue.

Aflac Insurance: No one has shown an interest in this.

Water & Sewer Hookup: Ms. Bateman states she was not aware she needed to be hooked up to both sewer and water by this meeting. She is legally hooked up to the sewer. When they tried the water she found there are numerous leaks in the crawl space therefore the water has not been turned on.

Street Truck - Should be in by the end of the month.

Mayor Blair advised the board that we have received the insurance claim check pertaining to the damage the building received when it flooded. The recommendations for the repairs were reviewed by the board. The conference room will be done first. Everyone was on board.

Announcement:

There being no further business, Trustee Wayne Heideman made a motion to adjourn the meeting. The motion was second by Trustee Tim Robinson. The motion was passed by voice vote. President Blair declared the meeting adjourned by a unanimous vote at 8:06 p.m.

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