Sangamon Sun

Village of Chatham Village Board met July 25.

Here is the minutes provided by the Board:

The regular meeting of the Village of Divernon Board of Trustees was held on Wednesday, July 25, 2018 at the Divernon Village Hall. Village President Jim Copelin called the meeting to order at 6:30 p.m. After the Pledge of Allegiance was recited by all in attendance, Clerk Rod Molnar called roll: Jim Copelin “Here”, Wayne Jones “Here”, Melissa Layton “Here”, Daryl Spelman “Here”, Larry Baer “Here”, Derek Hedges “Here”, Dianne Brenning “Here”. Also in attendance were Police Chief Barclay Harris and Superintendent Jeremy Rhodes.

A motion was made by Baer and seconded by Layton to approve the minutes of July 11, 2018.

The motion passed 5-0. Hedges voting present.

Brenning presented the Village bills with a motion that they be approved. Baer seconded and the motion carried 6-0.

Visitors:

David Catlin of Maddie’s Tavern was in attendance to request a special event liquor license for his “Bike Night” planned for August 24, 2018. A motion was made by Hedges to approve the request pending proof of special event liability insurance. Jones seconded and the motion was approved 6-0.

Supervisors Reports:

Public Works:

Jeremy Rhodes reported that part time public works employee Bob Caldwell had resigned.

Adam Crimp will take over for him beginning on July 26, 2018. His rate of pay will be $10.00 per hour. The sidewalk program for this summer has been completed. Public Works replaced 394 feet of sidewalk along with 8 pads for benches in the park. He requested permission to purchase supplies for the upcoming water line replacement project. 1100 feet of main will be replaced. A motion was made by Hedges to purchase supplies from IMCO Utility Company at a cost of $13,907.39. Brenning seconded and the motion carried 6-0. Rhodes expects to receive

EPA permits for the project within the next week.

Police:

Chief Harris worked out a reimbursement agreement with new part time Police Officer Carson Becker for training and supplies if Becker were to leave before the end of the agreement. Harris is working on an agreement which would apply to new full time officers. He has conducted a traffic survey and recommends a four way stop and children playing signs at the corner of First and Faithorn streets. Harris then submitted his resignation effective August 3, 2018. He thanked the Board for the opportunity to serve the Village and will work towards a smooth transition as he leaves. After a short discussion it was determined to continue the item in executive session.

Committee Reports:

Zoning, TIF, Building Permits:

Copelin said he had nothing new to report on the gas station properties or from Bert Barlow, who is constructing the new business on Reichert Road.

Minutes July 25, 2018 Page 3650

Public Utilities, Water, Sewer and Gas:

Jones reported that the MuniBilling system is now capable of receiving automatic customer payments. A message to customers will be put on the next water and gas bill as well as the Village website. The budget billing process is going well with only around $800.00 in arrears.

Baer would like to see all accounts be paid in full by the end of the fiscal year next year.

Finance, Personnel, GIS:

Brenning reported that the outside auditors will be in the office next week. She is recommending that the EPA loan for the sanitary lift station be paid off. This will expand the Village’s debt limit in case an important item such as a backhoe would need to be purchased. The outstanding balance is around $100,000.00 and the payoff date is in 2026. The item will be put on the agenda for a vote at the next meeting.

Public Safety, Health and Safety:

A motion was made by Layton to approve ordinance 2018-005. The ordinance approves and agreement with Sangamon County Health for animal control for the coming year. Hedges seconded and the motion passed 6-0.

Public Works, Streets, Alleys and Sidewalks:

Baer pointed out what a great job public works did on the sidewalks this year. He would like to begin setting up priorities for next year’s sidewalks. The new playground equipment is scheduled to be shipped beginning on Friday. Installation will not begin for a couple more weeks.

Village Communication/Building Grounds and Lights, Parks:

Spelman reported that during the last power outage that the generator at the Village Hall did not work. Rettbergs were called and found that the battery charger needed to be replaced. New batteries were installed also. He along with Copelin and Layton will work with the company building the new Village website. Molnar will contact Sterling about having the Village ordinances be put on the website when it is up and running.

Old Business:

The “Kids Fest” held in the park last weekend was a big success. The organizers already have plans for next year.

New Business:

A motion made by Hedges and seconded by Baer to approve the small wireless facilities ordinance as recommended by the Village Attorney. The ordinance number is 2018-006. The motion carried 6-0.

A motion was made by Hedges to go into executive session at 7:31 p.m. in order to discuss personnel issues.

Minutes July 25, 2018 Page 3651

The Board returned to regular session at 7:54 p.m.

No other action was taken.

Motion by Hedges to adjourn at 7:54 p.m.