Sangamon Sun

Village of Pawnee Board of Trustees met Jan. 25.

Here is the minutes provided by the board:

Call to Order: 

• President Clarke called the meeting to order to 7:00pm. 

Roll Call: 

Village Clerk, Devona Martin called roll Trustees in attendance: Todd Richeson, Phillip Thompson, Jan Bowsher, Patrick Murphy, Troy Squires Trustees Absent: David Skinner Also in attendance: Attorney Don Cravens, Treasurer Kelly Thein, Candy Kramer with the Pawnee Post, Chief Barclay Harris, 

Visitor's Recognition/Comments: 

none 

Clerk's Report: 

Minutes of January 11, 2021 were presented for review and approval Motion made by Trustee Murphy to approve the minutes of January 11, 2021 as presented Second made by Trustee Richeson Roll Call Vote Taken: Richeson-yes, Thompson-present, Bowsher-yes, Murphy-yes, Squires-yes Motion Carried: (5-0) 

Personnel & Finance Committee Report: Committee Chair, Trustee Skinner 

Trustee Skinner presented the bills payable for the week ending January 25, 2021 in the amount of $136,198.64 Motion made by Trustee Squires presented the bills payable for the week ending January 25, 2021 in the amount of $136,198.64. Second made by Trustee Murphy Roll Call Vote Taken: Richeson-yes, Thompson-yes, Bowsher-yes, Murphy-yes, Squires-yes Motion Carried: (5-0) 

Treasurer Thein advised that for Gary Eby, the accumulation of sick time to be determined; personal time is $305.52; vacation $9,165.60; health insurance $32,870.40; Motion made by Trustee Thompson to approve the agreement between the Village of Pawnee and Gary Eby Second made by Trustee Squires Roll Call Vote Taken: Richeson-yes, Thompson-yes, Bowsher-yes, Murphy-yes, Squires-yes Motion Carried: (5-0) Treasurer Thein presented her Monthly Budget Comparison Report for the month ending December 31, 2020. This is 8 months into the fiscal year. The general fund is holding its own. She is hoping to continue to stay above water as we come close to next year's budget. Our engineer is working on motor fuel. Motion made by Trustee Richeson to approve Treasurer Thein Monthly Budget Comparison Report for the month ending December 31, 2020. Second made by Trustee Squires 

Roll Call Vote Taken: Richeson-yes, Thompson-yes, Bowsher-yes, Murphy-yes, Squires-yes Motion Carried: (5-0) Motion made by Trustee Thompson to retain Fleming, Tawfall & Company not to exceed 

$11,000 for accounting services for 2021. Second made by Trustee Richeson Roll Call Vote Taken: Richeson-yes, Thompson-yes, Bowsher-yes, Murphy-yes, Squires-yes Motion Carried: (5-0) 

Gas and Water Committee Report: Committee Chair, Trustee Squires 

• Trustee Squires advised the board that 65 red letters were mailed out on 1/20/2021. 

Trustee Squires advised that today and tomorrow, Andy Lee is testing for gas license recertification and then Josh will go. The first of Feb, all 3 guys in the gas will be fully certified. On-call will just be those 3 guys. Trustee Squires advised that during the last meeting, we discussed the Panhandle Eastern lawsuit. He has an update; the judge extended the deadline from Jan 26 to March 26 on the decision. We won't incur any expenses during this waiting period. 

Streets, Alley and Sidewalk Committee Report: Committee Chair, Trustee Richeson 

• Trustee Richeson advised there is no report; they have just been working on equipment. 

Police Committee Report: Committee Chair, President Clarke 

• No report 

Sewers and Parks: Committee Chair, Trustee Thompson 

Discussed the fireworks contract for July 3, 2021 in the amount of $7,500. It will be at the Assembly of God Church Motion made by Trustee Thompson to enter into an agreement with Central States Fireworks in 

an amount not to exceed $7500 for July 3, 2021 Second made by Trustee Squires Roll Call Vote Taken: Richeson-yes, Thompson-yes, Bowsher-yes, Murphy-yes, Squires-yes Motion Carried: (5-0) Discussed the sign. It is back off again. Treasurer Thein advised this goes on at least twice a month. It is now blowing a breaker but if they shut everything down it comes back up. Per our agreement, they will come and turn it off and turn it back on. We still have to pay for mileage. We only get parts through our agreement. They charge us mileage and labor. Treasurer Thein would like to get rid of it. We already have a bid to replace it through ACE. President Clarke asked how much money we have put back for playground equipment. Treasurer Thein advised that is the sign money. We currently have $55,683.21. We will bring it up at the next meeting after pricing is verified. Trustee Thompson advised we need to have our attorney write them a letter and say it's down again and we are taking it down and ask what they would be willing to do for us? ACE will dispose of it but they won't purchase it. Trustee Murphy asked if we reach out to Coke or Pepsi. Trustee Squires advised we generally have to sign a long term contract to sell their product. 

Zoning Committee Report: Committee Chair, Trustee Murphy 

• Trustee Murphy advised there is no progress on the pending complaint on Carroll Street. 

Bargaining Committee: Committee Chair, President Clarke 

• No report 

Energy: Committee Chair, President Clarke 

• No report 

Infrastructure: Committee Chair, Trustee Richeson 

Generator should ship out on the 26th. 

Unfinished Business: 

Opened bids for the Mercedes. $3,027 from Hagen Automotive; $3,050 from Reese Langheim. Reese Langheim is high bidder. 

Motion to Exit Regular Session:7:23pm 

• Motion made by Trustee Squires to exit regular and go into executive for personnel 

Second made by Trustee Richeson Roll Call Vote Taken: Richeson-yes, Thompson-yes, Bowsher-yes, Murphy-yes, Squires-yes Motion Carried: (6-0) 

Motion to Enter Executive Session: 7:24pm 

• Motion made by Trustee Squires to enter executive session for personnel 

Second made by Trustee Thompson Roll Call Vote Taken: Richeson-yes, Thompson-yes, Bowsher-yes, Murphy-yes, Squires-yes Motion Carried: (5-0) 

Motion to Exit Executive Session: 7:33pm 

Motion made by Trustee Thompson to exit executive session Second made by Trustee Squires Roll Call Vote Taken: Richeson-yes, Thompson-yes, Bowsher-yes, Murphy-yes, Squires-yes Motion Carried: (5-0) 

Motion to Re-enter Regular Session: 7:33pm 

Motion made by Trustee Squires to re-enter regular session Second made by Trustee Thompson Roll Call Vote Taken: Richeson-yes, Thompson-yes, Bowsher-yes, Murphy-yes, Squires-yes Motion Carried: (5-0) 

New Business: 

President Clarke advised that Chief Harris would like to hire David Shaffer for the full-time police officer position and David Peddycoart as a part-time officer. Motion made by Trustee Bowsher to hire David Shaffer for the full-time police officer position and David Peddycoart as a part-time officer. Second made by Trustee Richeson Roll Call Vote Taken: Richeson-yes, Thompson-yes, Bowsher-yes, Murphy-abstain, Squires-yes Motion Carried: (4-0) 

Motion to Adjourn: 

Motion made by Trustee Thompson to adjourn Second made by Trustee Squires Roll Call Vote Taken: Richeson-yes, Thompson-yes, Bowsher-yes, Murphy-yes, Squires-yes Motion Carried: (5-0) 

Meeting adjourned at 7:37pm on Monday, January 25, 2021. The next scheduled meeting of the Pawnee Village Board of Trustees is Monday, February 8, 2021 at 7:00pm at the Village Hall. 

https://docs.google.com/document/d/100zeMHwdR-QIcRF2nR8WopGTI-k9exVv1cBpV8rX74k/edit