Sangamon Sun

Village of Divernon Board of Trustees met Aug. 10.

Here are the minutes provided by the board:

The regular meeting of the Village of Divernon Board of Trustees was held at the Village Hall. Mayor Jim Copelin called the meeting to order at 6:30 p.m. Clerk Gail Hedges called roll: Craig Busch “Here”, Joe Bukantos “Here”, Chuck Apgar “Here”, Dianne Brenning “Here”, and Larry Baer “Here”. Tyler Bramley was absent. Also present was Superintendent Rhodes and Chief Martin.

A motion was made by Baer seconded by Bukantos to approve the amended minutes of July 27, 2022. The motion passed 5-0.

Baer made a motion seconded by Brenning to approve the bills with the addition of $243.71 to Ace Sign Co. and $362.45 to Wireless USA. The motion passed 5-0. It was reported a check for $4,000.00 to LETAC for police officer training was canceled and reissued because LETAC indicated the initial check had never been received.

Visitors

Kristi Corpin, representing Eck, Schafer and Punke, LLP, presented the 2022 Village of Divernon audit. The audit identified no major issues or concerns. Ms. Corpin did state that the Village has a good segregation of duties with many checks and balances. It was suggested that the Village ensure all bank accounts are adequately collateralized. Overall, it was a good experience for the auditors and Village staff as it was the first year with Eck, Schafer and Punke.

Public Works:

Superintendent Rhodes reported that the Illinois Road Contractors were the successful bidders of the streets oil and rock contract in the amount of $49,992.00. A vote to approve the contract will take place at the August 24,2022 board meeting. A discussion took place on the need to oil and rock more streets in the future. Superintendent Rhodes will prepare a plan for next year to do more streets.

Police:

Chief Martin indicated a review of Ordinance 10-6-6 is needed. Martin also mentioned that Ordinance 4- 2 needs to be reviewed as it relates to areas that receive frequent calls for police officers to determine if more detail is necessary. Mayor Copelin indicated that we need to be enforcing our ordinances.

Committee Reports: Economic Dev., Zoning, TIF, Building Permits:

Mayor Copelin reported that negotiations are ongoing for the two gas stations on N. Henrietta and Reichert Road at Brown St.

Public Utilities Water, Gas and Sewer

Nothing to report.

Finance, Personnel, GIS:

Baer reported a second CD in the amount of $175,000.00 at a 3.35% rate for 2-years has been issued. An audit of the IMRF is underway. The last audit was completed in 2018. The Village is looking into a new system for payroll and timekeeping.

Public Safety, Health and Safety:

Apgar reported the Hazard Mitigation Taskforce brainstorming session went will. The list of projects for the Village is due the end of August.

Public Works, Streets, Alleys and Sidewalks:

Nothing to report.

Village Communication/Building, Grounds and Lights, Parks, Recreation:

Apgar reported the August Village Newsletter will be sent to Emerson Press later in the week for printing. The next newsletter will be issued in November. Busch reported the Village had received two bids for IT services. Busch made a motion to approve Avrom Systems for a monthly cost of $530.00 with no annual fee seconded by Apgar. The motion passed 5-0.

Old Business:

Flooring for Village Hall will be installed the week of August 8, 2022.

New Business:

Baer made a motion seconded by Busch to approve Landscape Design to replace the landscaping around Village Hall for $12,389.99. The current landscaping was planted 20-years ago when the Village Hall was built. The motion passed 4-1 with Bukantos voting no. Business District or MFT funds will be used to cover the cost.

The meeting ended with a motion by Busch at 8:15 p.m.

https://cdn.sitepreview.co/assets/uploads/sites/219/2022/08/Minutes-8-10-2022.pdf