Sangamon Sun

Village of Chatham Community Fire Protection District Board of Trustees met April 11.

Here are the minutes provided by the board:

• CALL TO ORDER 

❖ Meeting was called to order at 1735 hours. 

• ROLL CALL 

❖ Present were Trustee Perkins, Trustee Bell; Trustee Mueller; Chief Self; Assistant Chief  Bolletta; FF/EMTP Gerberding, Bose, Follis Vrchota, Suhling: Probationary FF/EMTP  Tatge and Office Manger Kashima Stotts  

❖ Absent: None  

• APPROVAL OF PREVIOUS MINUTES  

❖ Open session minutes of March 28, 2023, District Meetings were presented for approval.  Motion to approve the minutes was made by Trustee Mueller and seconded by Trustee  Bell; motion passed. 

Perkins yes Mueller yes Bell yes 

• TREASURERS REPORT 

❖ Trustee Perkins and Trustee Bell accepted the treasurer’s report. 

❖ Motion was made to pay the bill by Trustee Mueller and seconded by Trustee Bell; motion passed. 

Perkins yes Mueller yes Bell yes 

• PUBLIC COMMENTS AND CONCERNS: 

❖ Discussion from Probationary FF/EMT P Tatge thanking the District Board for the  employment opportunity. 

❖ No other public comment.

• OLD BUSINESS: 

❖ No old business.  

• NEW BUSINESS: 

❖ Vendor List was discussed, no new Vendors at this time. 

❖ Discussion / approval to renew the ESO Software for fire services in the amount of  $6,880.40 was discussed, Trustee Perkins made a motion to approve the renewal of the  ESO Software invoice for fire services in the amount of $6,880.40 and was seconded by  Trustee Mueller; motion passed. 

Perkins yes Mueller yes Bell yes 

❖ Discussion / approval to renew the membership with Chatham Area Chamber of Commerce, April 1, 2023, to March 31, 2024, in the amount of $100.00 was discussed,  Trustee Mueller made a motion to approve the renewal of the Chamber invoice in the  amount of $100.00 and was seconded by Trustee Perkins; motion passed.  

Perkins yes Mueller yes Bell yes  

❖ Discussion / approval for benefit time payout for resigned member Matthew Milner was discussed, Trustee Mueller made a motion to approve the payout for resigned member Milner and was seconded by Trustee Bell; motion passed.  

Perkins yes Mueller yes Bell yes 

❖ BOARD OF FIRE COMMISSIONERS: 

❖ Discussion given by Chief Self  

• Two companies submitted bids for the promotional exam process. 

• Tuesday they will be solidifying the dates for the promotional process. 

• Hoskinson signed a letter to submit to the district to be reappointed.  

• PENSION BOARD: 

❖ Discussion by Pension Board Member  

• Met last week have nothing new to report.  

• Have rescheduled a meeting for the 19th. 

• FOREIGN FIRE INSURANCE BOARD: 

❖ Discussion given by FF/Paramedic Suhling 

• Met today no action.  

• The board will be updating the signature cards for the accounts. 

• Received new refrigerator and will be making a reimbursement payment of 50% the  cost to the Board. 

• CHIEF SELF’S REPORT 

• Trustee Bell will be nominated for re-appointment at the April 10, 2023, County Board  meeting appointed at the May 9, 2023 – re-verified on April 3, 2023 

• Working on RTF policies and training – Chiefs, Lt Kissel and Enstrom participated in  drill on March 28, 2023, at LLCC 

▪ The drill went well, we will rely on a lot of mutual aid.  

▪ We are in the initial phases of implementation. 

▪ St. Johns Foundation should be supplying our needed RTF items.  

▪ Items will not be here before late fall / winter at best. 

▪ Participating in multi -jurisdictional drill on April 28, 2023, at GHS  

• Commissioners  

▪ Presented with two choices for promotion testing agencies. 

▪ Tentative testing dates talked about  

▪ Commissioner Hoskinson wishes to be reappointed. 

• Pre-build trip to Sutphen  

▪ 5 members attended.  

▪ Made some changes to the rig.  

• Equipment payroll deduction for emergency lighting for Chiefs  

• ASSISTANT CHIEF BOLLETTA’S REPORT 

• Ground Emergency Medical Transportation Program  

• Nothing new to report  

• Medicare Ground Ambulance Data Collection System  

• Submission period 06/01/2023-10/31/2023 

• Grants  

• AFG – Submitted  

• Fire Prevention and Safety Grant submitted. 

• Nothing new to report  

• Brandt Foundation - in progress  

• Gas Meters  

• Fire House Subs – Submitted  

• Grant summitted for new Res-Q-Jack system  

• Radio System Pagers and Radios  

• Radio system is still ahead of schedule, Radios should be ordered by now. • Challenge Coin 

• Scheduled delivery for Friday  

• Training  

• Nothing new to report  

• Large Flag  

• Nothing new to report was ordered 9/29/2023 still on back order. 

• Surplus 

• Nothing new to report  

• DIVISION CHIEF ROSE’S REPORT 

• Nothing to report. 

• CLOSED SESSION 

❖ Motion to go into Closed Session at 1801 hours to discuss Employment / Appointment  matters in accordance with (5 ILCS 120/2) (c) (1) was made by Trustee Mueller and  seconded by Trustee Bell; motion passed. 

Perkins yes Mueller yes Bell yes 

▪ Returned to open session at 1929 hours. 

▪ Discussion on an agreement with the union, no action taken at this time. 

• ADJOURNMENT 

❖ Motion to adjourn meeting at 1930hours was made by Trustee Mueller and was seconded  Trustee Bell motion passed. 

Perkins yes Mueller yes Bell yes

https://cfd-il.com/wp-content/uploads/2023/04/2023-04-11Trustee-Minutes.pdf