Sangamon Sun

Village of Chatham Community Fire Protection District Board of Trustee met April 25.

Here are the minutes provided by the board:

• CALL TO ORDER 

❖ Meeting was called to order at 1736 hours. 

• ROLL CALL 

❖ Present were Trustee Perkins, Trustee Bell; Chief Self; Lt. Bramley; FF/EMTP Damhoff,  and Office Manger Kashima Stotts  

❖ Absent: Mueller  

• APPROVAL OF PREVIOUS MINUTES  

❖ Open session minutes of April 11, 2023, District Meetings were presented for approval.  Motion to approve the minutes was made by Trustee Bell and seconded by Trustee Perkins; motion passed. 

Perkins yes Mueller absent Bell yes 

• TREASURERS REPORT 

❖ Trustee Bell and Trustee Perkins accepted the treasurer’s report. 

                                                                                04/11/2023            04/25/2023

United Community Bank M/M                                $ 51,741.49           $ 35,995.30

Bank & Trust M/M                                             $ 1,671,882.60      $ 1,569,260.65

Bank & Trust Pension                                            $ 60,174.87           $ 68,792.40

Bank & Trust Equipment Reserve Fund              $ 541,504.34         $ 541,550.33

Bank & Trust Real Estate Fund                           $ 351,565.13         $ 351,594.99

Bank of Springfield CD Investment                      $ 539,101.04         $ 539,256.26

Bank & Trust Death Benefit Supplement               $ 19,761.56           $ 19,763.24

Bank & Trust Foreign Fire Insurance Board          $ 33,143.76           $ 33,146.63

Bank & Trust Foreign Fire Insurance Board MM   $ 80,277.69           $ 80,277.69

Bank & Trust Donations & Memorial Fund              $ 1,285.78             $ 1,297.46

Chatham Fire Department Volunteer Account         $ 3,315.85            $ 3,315.85

❖ Motion was made to pay the bill by Trustee Bell and seconded by Trustee Perkins; motion passed. 

Perkins yes      Mueller absent      Bell yes

• PUBLIC COMMENTS AND CONCERNS: 

❖ No public  

• OLD BUSINESS: 

❖ No old business.  

• NEW BUSINESS: 

❖ Vendor List was discussed, no new Vendors at this time.

❖ Discussion / Approval to transfer the seconded half of the budgeted line item from the  June 2022 – May 2023 budget, transferring from the Money Market account to the  Equipment Reserve Fund in the amount of $105,359.07 was discussed, Trustee Perkins  made a motion to approve the transfer for funds and was seconded by Trustee Bell;  motion passed.  

Perkins yes      Mueller absent      Bell yes

❖ Discussion / Approval to transfer the seconded half of the budgeted line item from the  June 2022 – May 2023 budget, transferring from the Money Market account to the Real  Estate Reserve Fund in the amount of $5,000.00 was discussed, Trustee Perkins made a  motion to approve the transfer of funds and was seconded by Trustee Bell; motion  passed.  

Perkins yes      Mueller absent      Bell yes

❖ Discussion / Approval to appoint or re-appoint department FOIA Officer was discussed,  Trustee Perkins made a motion to re-appoint Kari Leyva and Kashima Stotts as FOIA  officers and was seconded by Trustee Bell; motion passed. 

Perkins yes      Mueller absent      Bell yes

❖ Discussion / Approval to appoint or re-appoint department OMA Officer was discussed,  Trustee Perkins made a motion to re-appoint Kari Leyva and Kashima Stotts as the  OMA Officers and was seconded by Trustee Bell; motion passed.  

Perkins yes      Mueller absent      Bell yes

❖ Discussion / Approval to form a Governmental Efficiency Committee, Trustee Perkins  made a motion to approve the creation of the board and was seconded by Trustee Bell;  motion passed.  

Perkins yes      Mueller absent      Bell yes 

❖ Discussion / Approval to pay the tower lease agreement in the amount of $720.00 to Ball  Chatham School District was discussed, Trustee Bell made a motion to approve the  payment of the lease agreement and was seconded by Trustee Perkins; motion passed.  

Perkins yes      Mueller absent      Bell yes

❖ Discussion / Approval of MOU between Local 4490 and Chatham Community Fire  Protection District, pay scale and hiring EMT Basics was discussed, Trustee Perkins  made a motion to approve the MOU between Local 4490 and the district and was  seconded by Trustee Bell; motion passed.  

Perkins yes Mueller absent Bell yes

❖ Discussion / Approval of IAFPD Credential and Proxy submission was discussed, Trustee Pekins made a motion to submit the Credential and Proxy and was seconded by  Trustee Bell; motion passed.  

Perkins yes      Mueller absent      Bell yes 

❖ Discussion / Approval for FF/EMT P Enstrom to start light duty policy was discussed,  Trustee Bell made a motion to approve the light duty for Enstrom and was seconded by  Trustee Perkins; motion passed. 

Perkins yes      Mueller absent      Bell yes 

❖ Discussion / Approval of memorandum of understanding between E-Environmental  Solutions, LLC and the Chatham Community Fire Protection District was discussed,  Trustee Bell made a motion to approve the memorandum of understanding and was  seconded by Trustee Perkins; motion passed.  

Perkins yes      Mueller absent      Bell yes

❖ Discussion / Approval to purchase Super Take Down Multicolor Raptor Linear LED  Visor Light Bar in the amount of $1,034.90 per light for the Chief and the Assistant  Chiefs vehicles was discussed, Trustee Perkins made a motion to approve the visor  lights for Chief and Assistant Chief not to exceed $2,500.00 and was seconded by  Trustee Bell; motion passed.  

Perkins yes      Mueller absent      Bell yes

❖ Discussion / Approval for Chief Self and Assistant Chief Bolletta to attend the IAFPF  IFCA conference June 14, 2023, through June 17, 2023, to include lodging was  discussed, Trustee Perkins made a motion to approve the conference for Chief and  Assistant Chief and was seconded by Trustee Bell; motion passed.  

Perkins yes      Mueller absent      Bell yes

❖ Discussion / Approval for Lt. Bramley to attend the National Fire Academy New  Executive Chief Officer Course in Emmitsburg MD, October 22-27, 2023, with travel  and time off expenses covered by the district were discussed, Trustee Perkins made a  motion to approve the course for Lt. Bramley with the bound to pay back agreement and  was seconded by Trustee Bell; motion passed.  

Perkins yes      Mueller absent      Bell yes

❖ BOARD OF FIRE COMMISSIONERS: 

❖ Discussion given by Chief Self  

• Discussed the testing companies for Lt. Process. 

• Review tentative dates for Lt. Promotional Process.

• Hoskinson was re-appointed by the district for another 3-year term. 

• PENSION BOARD: 

❖ Discussion by Division Chief Rose  

• Submitted Retirement paperwork for a member.  

• Will meet again April 26, 2023. 

• FOREIGN FIRE INSURANCE BOARD: 

❖ Discussion given by FF/Paramedic Suhling 

• Has not met. 

• CHIEF SELF’S REPORT 

• Working on RTF policies and training – Chiefs, Lt Kissel and Enstrom participated in  drill on March 28, 2023, at LLCC 

• Commissioners  

▪ Picked tentative dates for testing process. 

▪ Chose a promotional testing company RMA – same as last year. 

▪ JW Hoskinson was presented his BOCFC appointment letter. 

▪ Received an offer for our land. 

▪ Helmets  

▪ Looking at buying shields for the prospectives to put on black helmets, plenty in  stock to outfit new recruits. 

▪ Insurance company will be renewing.  

▪ Ad placed in the Clarion for bids.  

▪ Invite for presentation on May 9, 2023 

▪ Knox box ordinance  

• ASSISTANT CHIEF BOLLETTA’S REPORT 

• Ground Emergency Medical Transportation Program  

• Andres is working through a collection rate issue with GEMT. 

• Medicare Ground Ambulance Data Collection System  

• Nothing new to report  

• Grants  

• AFG – Submitted  

• Fire Prevention and Safety Grant submitted. 

• Nothing new to report  

• Brandt Foundation - in progress  

• Gas Meters  

• Fire House Subs – Submitted  

• Grant summitted for new Res-Q-Jack system  

• Radio System Pagers and Radios  

• Nothing new to report  

• Challenge Coin 

• Delivered  

• Training  

• Nothing new to report  

• Large Flag 

• Nothing new to report was ordered 9/29/2023 still on back order. 

• Surplus 

• Nothing new to report  

• DIVISION CHIEF ROSE’S REPORT 

• Vehicles  

• Still waiting on availability of parts for recall on Command One  

• 3F29 will go to Chatham Collision for paint warranty work TBA.  

• 3F28 went to Alignment Specialty in Morrisonville and was found that the  alignment was drastically out of specification.  

• New back up alarm installed in 3F29. 

• 500-Watt Quarts light on Engine Three was also an in-house repair  

• Ladder testing is finished.  

• Hose testing will be starting soon.  

• Tanker One will need to go to Banner soon as it has a coup of issues with air brakes  and flow meter.  

• Software and training 

• The ESO conference was very good and worth my time. Making a few changes in  the software so it works better for us and makes us compliant with NEMSYS 3.5  

• We will be conducting extrication training this Thursday for LLCC students  starting at 1800 hours. 

• RTF training will be this Friday at 1200 at Glenwood High School with CPD 

• CLOSED SESSION 

❖ No closed session. 

• ADJOURNMENT 

❖ Motion to adjourn meeting at 1818hours was made by Trustee Mueller and was seconded  Trustee Bell motion passed. 

Perkins yes      Mueller absent      Bell yes

https://cfd-il.com/wp-content/uploads/2023/05/2023-04-25-Trustee-Minutes.pdf