Sangamon Sun

Village of Illiopolis Board of Trustees met Sept. 18.

Here are the minutes provided by the board:

Mayor Rogers called the meeting to order at 6:30 p.m. and led the Pledge of Allegiance.

A roll call was taken, all members were present.

Agenda

The item regarding the fishing pond was removed from agenda. The agenda was adopted as amended.

Minutes

D Koonce made a motion to approve the September 5, 2023 meeting minutes as amended seconded by S McIntyre, all ayes Motion carried 4-0-2 R Reed and B Honea abstained

Visitors

Seth Flach from MG Engineers gave his report.

STORM SEWER REPLACEMENT (MATILDA & ANNE ST) The project is substantially complete and the contractor has cleanup to finish. We would expect that seeding will take place next spring to give the trenches plenty of time to settle. R Reed asked about the concrete work and it was suggested to wait until spring. Seth will meet with D Koonce to walk the ramps that need replaced.

STORM SEWER REPLACEMENT (ELIZABETH, 7TH, & MILES ST) new grant application could be increased if there was more threat to health and safety documentation (more pictures/letters/newspaper articles etc./Facebook posts.

Dave Schaab, with Waste Management presented his proposed new contract

Eric Shangraw, with GFL Environmental also presented his company’s proposed contract

Susan Piazza, with Republic Services was unable to attend due to illness.

The Board asked some questions concerning the companies proposed contracts. Discussion will be held at a later time.

Rod Mitchell was present.

Open Forum

T McDaniles was present and asked why the Mayor voted at the last meeting. She was informed that there were only 3 board members present and his vote was needed to be a quorum. She also asked who the FOIA officer was and she was told it was the Village Clerk.

J McDaniles and T Rigdon were present to discuss differences of opinions between them and the Mayor.

Treasurer’s Report

C Mitchell presented the monthly reports and also a summary of the expenses for the Storm Sewer Project. All grant money has been disbursed except for $15,000. Treasurer asked how much to bill 401 Anne St for the damage to the meter caused by the mower. After further discussion, the board decided that the property owner should pay 75% of the repair bill. C Mitchell also mentioned that she is going to cash in the water, sewer CD in the amount of $49,000. J Devore made a motion to accept the report with S McIntyre seconding All ayes motion carried 6-0-0.

.Economic Development Report

R Reed stated that the residents of the South Staff area have hired Diane Reinhart for help with their sanitary sewer project. He also said he spoke with Ameresco about the Brownfield and whether or not they were going to use it all. No update on the proposed gun range. He spoke about Diane Reinhart and she will work on small projects with the Village if she is contacted.

Engineering Report

West Side Park Drainage – Waiting on crops to come out to perform survey, have the contact info for the 2 landowners, will contact for permission prior to conducting survey.

Sidewalk Repair – Will coordinate with mayor to inspect possible sidewalk repair areas from list. Will put together plans and contract to put out for bid if necessary.

7th & Elizabeth Storm Inlet – Was able to determine alignment and find downstream structure. The total length between structures is approximately 490 ft. We currently have video of 60 ft of pipe, all of which needs relined. Would like to have Petersburg Plumbing run a camera through the pipe from the downstream structure to find out extent of damage so we know how much we need to repair and to determine a cost for cure-in-place storm sewer pipe relining. Cost for camera truck is $300/hr, estimate 2 to 3 hours for work. Would also like to have a vac truck to jet the pipe if any obstructions are encountered to allow for full video of pipe run.

ROW Resolution/Ordinance – Asked the attorney include a provision to charge a fee to pass the cost of an engineering review from the Village to the permit applicant, as well as a provision requiring the contractor to notify Village and/or Village Engineer if an unforeseen conflict is encountered with an existing facility wherein work in the area of conflict is halted until a resolution is determined by the Village and/or the village Engineer. These 2 items have been added.

D Koonce made a motion to approve the drainage work on 7th street with the cost not to exceed $3,000. R Reed seconded. Roll Call All ayes motion carried 6-0-0

Old Business

Discussion was held on the installation of drainage pipe on Matilda. Tabled for more information.

New Business

P Weber gave an update on changes to the Right of way permit resolution from Attorney Segatto. Added was a fee and a part where the contractor is to notify the village. J DeVore made a motion to adopt Resolution 2023-11 Seconded by S McIntyre Roll Call taken all ayes Motion carried 6-0-0

Grading and seeding of Matilda Street was tabled for more information.

Public Works reported that 11 drains were cleaned out the past week. Discussion was held on the approval process for this job which excluded notification of the Mayor.

Dilapidated Property

A letter will be sent to the owner of the property on Dye Road. There were no updates to the old Methodist Church property.

Comments

D Koonce asked where we were on the ExMark mower engine repair. Mayor said he called the mechanic and told him to order the new mower.

S McIntyre reported that she ordered the mats for under the swings and slide at Wabash Park and they should be in sometime this week.

M Peevler asked about the use of personal vehicles when no vehicles are available. Notification should be given to the Mayor

R Reed asked about the Water Billing -water loss. Public Works stated there are 7 leaking hydrants that could be causing the water loss. Discussion was held on replacing these hydrants and if grants are available. Mayor Rogers also mentioned the fire department said the hydrant at Dollar General needs raised so it can be accessed better. The board said they were not concerned with this one at this time.

It was suggested to start out with the two hydrants on Lawrence street.

S McIntyre made a motion to adjourn at 8:10pm with D Koonce seconding All ayes 6-0-0

https://media.websitecdn.net/sites/618/2023/10/23-9-18.docx