Sangamon Sun

The Springfield City Council will discuss the Fresh Visions Community Church development plan at its next meeting 5:30 p.m. today at City Hall.

Springfield uses a council-manager form of government, with 10 wards each represented by one elected alderman. The aldermen make up the City Council, along with the mayor, city clerk and city treasurer. Because the aldermen positions are part-time, the city has a full-time council coordinator who helps facilitate communications among constituents, aldermen and the city.

Below is the agenda on today's meeting as provided by the city.

Current Meeting Summary

City Council summary for 5/17/2016.

Presentation Documents

Meeting Documents

City Council Zoning Agenda (5/17/2016)

Summary of Agenda Items

DOC. 015-075

1836 Groth StreetR-1, Single-family Residence District, Section 155.016 Reclassification to I-2, Heavy Industrial District, Section 155.041, with a Conditional Permitted Use pursuant to Section 155.04l (c)(2), Automobile dismantling and wrecking establishments, and Section 155.041(c)(3), Automobile graveyards, and Section 155.202, Automobile Dismantling and Wrecking; Automobile Graveyards; Garbage and Refuse Disposal; junkyards; and a Variance of Section 155.112, Surfacing. Petitioner has operated this property as a nonconforming use for over 40 years and desire to construct a new 70' by 120' structure with a receiving area, offices, break room, restrooms, parts area, and work bays so is requesting the reclassification and CPU. Petitioner also requests that the existing area used for wrecked car storage to remain unpaved, but will comply with the requirements for the new facility. Recommend approval.Concur with the staff recommendation and recommend approval for Reclassification to 1-2, Heavy Industrial District, Section 155.041, with a Conditional Permitted Use pursuant to Section 155.041(c)(2), Automobile dismantling and wrecking establishments, and Section 155.041(c)(3), Automobile graveyards, and Section 155.202, Automobile Dismantling and Wrecking; Automobile Graveyards; Garbage and Refuse Disposal; junkyards; and a Variance of Section 155.112, Surfacing.

Agenda Type: Docket Item

Department: Public Works

2015-075 1836 Groth St.pdf

DOC. 016-001

1028 North 9th StreetB-1, Highway Business Service District, Section 155.033. Amendment to Docket 2014-001, striking the language "prohibiting the sale of 40 oz and lower single serving beer, single serving wine, and miniature liquor bottles (1. 7 oz or 50ml) commonly known as "airplane" size". Petitioner was granted a CPU and Variance (Docket 2014-001) to sell package liquor within 100 feet of a residentially zoned lot, but prohibiting 40 oz and lower single serving beer, single serving wine, and miniature liquor bottles (1. 7 oz or 50ml) commonly known as "airplane" size, and would like to strike that language allowing those sales also. Recommend approval. Concur with the staff recommendatiou for approval of the petition for Amendment to Docket 2014-001, strildng the language "prohibiting the sale of 40 oz and lower single serving beer, single serving wine, and miniature liquor bottles (1. 7 oz or 50ml) commonly known as "airplane" size". 1028 North

Agenda Type: Docket Item

Department: Public Works

2016-001.pdf

DOC. 016-014

2975 Stanton Ave.PUD-1, Household World in Lake Victoria Planned Unit Development. Reclassify to B-1, Highway Business Service District, Section 155.033; and Use Variance to allow for certain B-2, General Business Service District, uses as provided in Section 155.034(b)(l), including electrical, fence, landscape, glazing, heating, painting, paper hanging, plumbing, roofing, kitchen, office or store fixture, ventilating, or other contractor's establishments including storage and manufacturing. In order to facilitate redevelopment of the property the Petitioner is requesting this to make the property more marketable. Recommend approval. Concur with the staff recommendation for approval of Reclassification to B-1, Highway Business Service District, Section 155.033; and a Use Variance to allow for certain B-2, General Business Service District, uses as provided in Section 155.034(b)(l), including electrical, fence, landscape, glazing, beating, painting, paper banging, plumbing, roofing, kitchen, office or store fixture, ventilating, or other contractor's establishments including storage and manufacturing.

Agenda Type: Docket Item

Department: Public Works

2016-014 2975 Stanton Ave.pdf

2016-201

AN ORDINANCE APPROVING THE PLAN FOR THE LARGE SCALE DEVELOPMENT OF FRESH VISIONS COMMUNITY CHURCH LOCATED ON THE WEST SIDE OF J. DAVID JONES PARKWAY ACROSS FROM THE OAK RIDGE CEMETERY ENTRANCE, FOR THE OFFICE OF PUBLIC WORKSThis is an ordinance approving the large scale development of Fresh Visions Community Church for the Office of Public Works. The development is located on the west side of J. David Jones Parkway across from the Oak Ridge Cemetary entrance.

Agenda Type: Agenda Item

Department: Public Works

2016-201.pdf

2016-202

AN ORDINANCE REGARDING THE VARIANCE REQUEST OF SECTION 153.157(1) PERTAINING TO RESTRICTION OF ACCESS FOR THE LARGE SCALE DEVELOPMENT OF FRESH VISIONS COMMUNITY CHURCH, LOCATED ON THE WEST SIDE OF J. DAVID JONES PARKWAY ACROSS FROM THE OAK RIDGE CEMETERY ENTRANCE, FOR THE OFFICE OF PUBLIC WORKSAn ordinance approving/denying the variance request for Section 153.157(1) - Restriction of Access, to allow one additional access to J. David Jones Parkway. The land subdivison committee and regional planning commission recommend approval of the variance request. The development is located on the west side of J. David Jones Parkway across from the Oak Ridge Cemetery entrance

Agenda Type: Agenda Item

Department: Public Works

2016-202.pdf

2016-203

AN ORDINANCE AUTHORIZING THE EXECUTION OF AN ANNEXATION AGREEMENT WITH PETE L. MEEKER AND NANCY J. MEEKER FOR THE PROPERTY LOCATED AT 2923 -2925 HOLMES AVENUE(No description available)

Agenda Type: Agenda Item

Department: Public Works

2016-203.pdf

2016-204

AN ORDINANCE ACCEPTING THE LOW BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW 17-04-15 WITH LINCOLNLAND CONCRETE, INC. AND CAPITOL READY MIX, INC. TO PURCHASE READY MIX CONCRETE AND RELATED MATERIAL FOR AN AMOUNT NOT TO EXCEED $500,000.00 FOR THE OFFICE OF PUBLIC WORKS AND THE OFFICE OF PUBLIC UTILITIESThis ordinance is for Ready Mix Concrete and other related materials to be supplied for the Office of Public Works and CWLP maintenance projects.

Agenda Type: Agenda Item

Department: Public Works

2016-204.pdf

2016-205

AN ORDINANCE AUTHORIZING CONTRACT #CS16-28 WITH WATTS COPY SYSTEMS, INC. FOR THE LEASE OF OFFICE PRINTER/COPIER MACHINES FOR A FOUR-YEAR PERIOD FROM JUNE 1, 2016, THROUGH MAY 30, 2020, FOR A TOTAL AMOUNT NOT TO EXCEED $435,256.80, FOR THE OFFICE OF BUDGET AND MANAGEMENTThis contract provides new office printer/copier machines to all City departments. Watts Copy Systems Inc. was one of four companies to provide a proposal for #CS16-28 with their proposal providing the best overall cost, service and terms for the City of Springfield. The proposals were evaluated by a committee who determined this proposal was the most advantageous for the city. All copiers will be networked with scan, fax and other features as needed by department.

Agenda Type: Agenda Item

Department: OBM

2016-205.pdf

2016-206

AN ORDINANCE AUTHORIZING PAYMENT TO GREG FURKIN, AN OFFICE OF PUBLIC WORKS EMPLOYEE, TO SETTLE A WORKERS' COMPENSATION CLAIM FOR CASE NUMBER 15-WC-21249Greg Furkin was employed as a TDL with the City of Springfield Department of Public Works on April 15, 2014, and reported an injury to his left knee after climbing in and out of a service truck during leaf pickup. Mr. Furkin received conservative care and due to continued pain complaints was sent for an MRI which revealed an osteochondral injury. He underwent a series of injections and was sent for a repeat MRI after this treatment failed. Surgery was recommeneded after the second MRI and an IME confirmed the need for the procedure. He underwent surgical repair of articular cartilage/tibia plateau fracture in July of 2015 and was able to return to work full duty in December of 2015. Mr. Furkin filed suit with the Commission and is willing to settle his claim in the amount of $27,190.19 representing a permanent partial disability equivalent to 20% loss of use of the leg. Livingston, Mueller, O'Brien and Davlin, the city's legal advisors, recommend payment in the amount of $27, 190.19 to Greg Furkin to settle his workers compensation claim for case number 15-WC-21249.

Agenda Type: Agenda Item

Department: Corporate Council

2016-206.pdf

2016-207

AN ORDINANCE AUTHORIZING PAYMENT TO JOHN MARTIN, AN OFFICE OF PUBLIC UTILITIES EMPLOYEE, FOR SETTLEMENT OF WORKERS' COMPENSATION CLAIM NUMBER 13294E288995John Martin was a troubleman for the Office of Public Utilities, and on December 14, 2013, reported an injury to his right shoulder after a slip/fall from a ladder. He treated conservatively and due to continued pain complaints was sent for an MRI which revealed a subscapularis tear and bicep dislocation; surgery was recommended. A right shoulder arthroscopy and tendon repair was performed in December of 2014. Mr. Martin was able to return to work full duty in March of 2015. He requested a prose settlement for claim number 13294E288995 (IWCC number pending) and is willing to settle his claim in the amount of $36,083.00 representing a permanent partial disability equivalent to 10% man as a whole. CCMSI, the city's third party administrator, recommend payment of $36,083.00 to Mr. Martin to settle workers' compensation case for claim number 13294E288995, IWCC number pending

Agenda Type: Agenda Item

Department: Corporate Council

2016-207.pdf

2016-209

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE17-03-06- BUCKET TRUCK WITH LANDMARK FORD, INC. IN AN AMOUNT NOT TO EXCEED $94,764.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance for purchase of a replacement bucket truck. This ordinance accepts Contract UE17-03-06 in an amount not to exceed $94,764.00, with Landmark Ford Inc. ("Landmark"), for purchase of a bucket truck. This truck will be used in everyday operations of the Service Department at Groth Street T&D. The price includes a trade in of Unit 282, which is a 1998 model with over 100,000 miles. Because of its age, the original parts on the boom are not available & like kind replacement parts prohibit the boom from functioning as needed, thereby causing safety issues. The replacement truck will be a 2016/2017 truck cab with chassis, utility body & a 37 foot insulated boom. It will take almost 1 year for the truck to be built to our specifications & delivered. There were 3 bidders on this contract. Landmark is a local vendor. Even with the 5% local vendor preference applied, Landmark was still the lowest bid.

Agenda Type: Agenda Item

Department: CWLP

2016-209.pdf

2016-210

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE17-03-05- PROTECTIVE RELAYS WITH SCHWEITZER ENGINEERING LABORATORIES, INC. IN AN AMOUNT NOT TO EXCEED $61,162.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance for purchase of protective relays & recloser controls. This ordinance accepts Contract UE17-03-05 in an amount not to exceed $61, 162.00, with Schweitzer Engineering Laboratories Inc. ("Schweitzer"), for purchase of 12 protective relays & one recloser control for installation at multiple substations. The relays & recloser will be replaced at Washington, Westchester, Spaulding, Porter, Dallman 138, Interstate, Lakeside & Reynold substations. The current relays are at the end of their useful lives & are no longer able to be serviced. There were 2 bidders on this contract. Neither are local vendors. Electrical Power Products Inc. has subsequently withdrawn their bid, leaving Schweitzer as the only bid.

Agenda Type: Agenda Item

Department: CWLP

2016-210.pdf

2016-200

AN ORDINANCE APPROVING THE FINAL PLAT OF HICKS MINOR SUBDIVISION LOCATED IN THE SOUTHEAST QUADRANT OF THE INTERSECTION OF GUALE AND WRIGHT ROADS, APPROXIMATELY ONE MILE NORTH OF IL-29, FOR THE OFFICE OF PUBLIC WORKSAn ordinance approving the final plat of Hicks Minor Subdivision for the Office of Public Works. The subdivision is located in the southeast quadrant of the intersection of Guale Road and Wright Road, approximately 1 mile north of IL-29.

Agenda Type: Agenda Item

Department: Public Safety

2016-200.pdf

2016-211

AN ORDINANCE AMENDING CHAPTER 52, SECTION 52.21 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, PERTAINING TO SUB-METERING(No description available)

Agenda Type: Agenda Item

Department: General City Business

2016-211.pdf

2016-212

AN ORDINANCE AUTHORIZING PAYMENT OF $30,000.00 TO LINCOLN LAND CHARITY CHAMPIONSHIP FOR REGIONAL AND LOCAL MARKETING AND PROMOTION OF THE PGA TOUR GOLF IN SPRINGFIELD, JULY 11-17, 2016 AND AUTHORIZING A SUPPLEMENTAL APPROPRIATION IN THE AMOUNT OF $15,000.00 FROM 107 UNAPPROPRIATED FUND BALANCE FOR OFFICE OF BUDGET AND MANAGEMENT(No description available)

Agenda Type: Agenda Item

Department: Finance

2016-212.pdf

DOC. 016-016

1900 S. Sixth StreetB-1, Highway Business Service District, Section 155.033. Reclassification to B-2, General Business Service District, Section 155.034. Petitioner desires to install a paint booth in a work bay to perform automotive mechanical repairs, and automotive paint restoration and repairs. If reclassification is not deemed appropriate petitioner would request a use variance to allow installation of a paint booth allowing automotive mechanical repairs, and automotive paint restoration and repairs and automotive sales. Recommend denial of the reclassification request to B-2 Zoning. However, recommend approval for a Use Variance to allow installation of a paint booth allowing automotive mechanical repairs, and automotive paint restoration and repairs and automotive sales with the following conditions: 1. The auto paint booth shall occupy no more than one bay; and 2. The temporary outside storage of wrecked/non-operable vehicles needing paint services shall be limited to no more than 2 at any given time with their location limited to the area along the alley with a full-sized solid fence, i.e. 6 feet or taller. Concur with the staff recommendation to deny the reclassification but approve a Use Variance to allow installation of a paint booth allowing automotive mechanical repairs, and automotive paint restoration and repairs and automotive sales with the following conditions: 1. The auto paint booth shall occupy no more than one bay; and 2. The temporary outside storage of wrecked/non-operable vehicles needing paint services shall be limited to no more than 2 at any given time with their location limited to the area along the alley with a full-sized solid fence, i.e. 6 feet or taller.

Agenda Type: Docket Item

Department: Public Works

2016-016 1900 S 6th St.pdf

DOC. 016-017

Amendment to Chapter 155 - 155-497, Special Requirements for Dispensing Organizations.To amend Chapter 155.497, Special Requirements for Dispensing Organizations, of the Zoning Ordinance of the City of Springfield. Proposed amendments include: Section 155.497(a), to strike the text with regards to dispensing organizations having to be a minimum 1,000 feet from all other pre-existing dispensing organizations; Section 155.497(b), striking text which requires a perimeter setbacks/yard requirements of 30 feet; Section 155.497(e)(1), striking text regarding limits of size of signage limited to one flat wall sign not exceeding 10 square feet in area, and one identification sign not exceeding 2 square feet only including the organizations address and that signage shall not directly be illuminated. Also adding text that "All exterior signs shall conform to the provisions set forth in Article XV of the City of Springfield Municipal Code."; Section 155.497(e)(5), striking text which restricts merchandise packaging provided by dispensaries, such as bags, sacks, totes or boxes, to being opaque without text or graphics advertising or identifying the dispensary or the contents of which are contained. Recommend approval of the petition to amend Chapter 155.497, Special Requirements for Dispensing Organizations, of the Zoning Ordinance of the City of Springfield as indicated in Exhibit A.

Agenda Type: Docket Item

Department: Public Works

2016-017 Amendment to Chapter 155.pdf

DOC. 016-015

2835 East Clear Lake Avenue & 107 N. DanielR-2, Single-family and Duplex Residence District, Section 155.017 Reclassification to B-2, General Business Service District, Section 155.034. Petitioner plans to demolish the improvements on parcel 1 to develop it on a build to suit basis, for a to be determined commercial or retail business in connection with parcel 2 which is already zoned B-2. Recommend approval. Concur with the staff recommendation for approval of Reclassification to B-2, General Business Service District, Section 155.034. April 20, 2016

Agenda Type: Docket Item

Department: Public Works

2016-015 2835 E Clear Lake 107 N Daniel (2).pdf

2016-213

AN ORDINANCE AUTHORIZING A TRANSFER OF APPROPRIATION AUTHORITY IN THE AMOUNT OF $305,000.00 FROM THE 1102 BUDGET LINES OF THE GARAGE, TRAFFIC, ZONING AND ADMINISTRATION AND FROM THE TRAFFIC LINE 1104 TO THE GARAGE BUDGET LINE 1806 TO ACCOMMODATE OUTSTANDING FLEET SERVICE CHARGES FOR THE REMAINDER OF FY16 FOR THE OFFICE OF PUBLIC WORKSThis ordinance will authorize a transfer of appropriation authority from the 1102 salary lines of the Garage, Traffic, Zoning and Administration and from Traffic line 1104 overtime to Garage 1806 fleet services to accommodate outstanding charges for the final 3 months of FY16.

Agenda Type: Agenda Item

Department: Public Works

2016-213.pdf

2016-214

AN ORDINANCE AUTHORIZING EXTENSION OF CONTRACT NO. PW 14-15 WITH F&W RESOURCES, INC. FOR COLLECTION, RECYCLING AND DISPOSAL OF BULKY ITEMS AND AUTHORIZING PAYMENT OF $175,000.00 THROUGH JANUARY 31, 2017, FOR THE OFFICE OF PUBLIC WORKSThis ordinance will authorize the City of Springfield to renew the e sting contract for Bulky Item Collection Service with F and W Resources Inc. for a one year period beginning February 1, 2016 in an amount of $175 ,000. Language within the existing contract (PW14-15) alllows for renewal upon mutual consent of both parties to maintain the existing contract for one more year without any changes with the contract ending January 31st, 2017.

Agenda Type: Agenda Item

Department: Public Works

2016-214.pdf

2016-215

AN ORDINANCE AUTHORIZING AN AGREEMENT WITH MELOTTE MORSE LEONATTI PARKER LTD. FOR PRELIMINARY ENGINEERING AND STRUCTURAL ASSESSMENT OF THE ABBEY ROOF AT OAK RIDGE CEMETERY FOR AN AMOUNT NOT TO EXCEED $31,340.00 FOR THE OFFICE OF PUBLIC WORKSThis ordinance is to execute a preliminary engineering agreement for roof repairs to The Abby Mosuleum at Oak Ridge Cemetery

Agenda Type: Agenda Item

Department: Public Works

2016-215.pdf

2016-216

AN ORDINANCE AUTHORIZING CONTRACT PW16-10-50 WITH, AND PAYMENT IN AN AMOUNT NOT TO EXCEED $73,664.00, TO ALTORFER, INC., FOR RENTAL OF TWO EXCAVATORS USED FOR DEMOLITION FOR THE OFFICE OF PUBLIC WORKSThis ordinance will authorize a $21,664.00 increase in Contract PW16- 0-50 to accommodate additional rental charges associated with the rental of two excavators used for demolition

Agenda Type: Agenda Item

Department: Public Works

2016-216.pdf

2016-217

AN ORDINANCE ACCEPTING THE LOW BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW 16-01-68 WITH KINNEY CONTRACTORS, INC. FOR THE 2017 CONCRETE PATCHING PROGRAM IN AN AMOUNT NOT TO EXCEED $1,798,875.78 FOR THE OFFICE OF PUBLIC WORKSThis ordinance is for our annual concrete patching program for various streets throughout the City.

Agenda Type: Agenda Item

Department: Public Works

2016-217.pdf

2016-218

AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW 17-04-14 WITH P.H. BROUGHTON & SONS, INC. FOR THE FY2017 ALLEY OVERLAY PROGRAM IN AN AMOUNT NOT TO EXCEED $664,366.82 FOR THE OFFICE OF PUBLIC WORKSThe work under this contract includes milling and resurfacing of paved alleys within Springfield

Agenda Type: Agenda Item

Department: Public Works

2016-218.pdf

2016-219

AN ORDINANCE ACCEPTING THE LOWEST RESPONSIBLE BID AND AUTHORIZING THE EXECUTION OF CONTRACT NUMBER PW 17-4-13 WITH P.H. BROUGHTON & SONS, INC. FOR THE FY2017 SEAL COAT OVERLAY PROGRAM IN AN AMOUNT NOT TO EXCEED $944,806.00 FOR THE OFFICES OF PUBLIC WORKS AND PUBLIC UTILITIESThe work under this contract includes the base preparation and patching, · h bituminous surface treatment applications for Public Works, plus bituminous surface treatment materials and application for CWLP Lake Services Roads totalling $250,000.00

Agenda Type: Agenda Item

Department: Public Works

2016-219.pdf

2016-220

AN ORDINANCE AUTHORIZING EXECUTION OF AN AGREEMENT WITH LIVINGSTONE, MUELLER, O'BRIEN & DALVLIN, P.C. TO DEFEND WORKERS' COMPENSATION CLAIMS FOR THE CITY OF SPRINGFIELD FROM MARCH 1, 2016, THROUGH FEBRUARY 28, 2017, FOR A TOTAL AMOUNT NOT TO EXCEED $150,000.00It is in the best interest of the City to obtain legal services of experts for advice on matters concerning workers' compensation. The law firm of Livingstone, Mueller, O'Brien and Davlin, P.C. is willing and able to perform these services from March 1, 2016, through February 28, 2017. This ordinance will allow execution of an agreement with the law firm and authorize payment in an amount not to exceed $150,000.00 from March 1, 2016, through February 28, 2017.

Agenda Type: Agenda Item

Department: Finance

2016-220.pdf

2016-221

AN ORDINANCE AUTHORIZING EXECUTION OF A REDEVELOPMENT AGREEMENT WITH HORACE MANN SERVICE CORPORATION FOR FINANCIAL ASSISTANCE FOR ACQUISITION OF THE PROPERTY LOCATED AT 100 N. 9TH STREET UTILIZING CENTRAL AREA TAX INCREMENT FINANCE FUNDS IN AN AMOUNT NOT TO EXCEED $1,600,000.00, FOR THE OFFICE OF PLANNING AND ECONOMIC DEVELOPMENTThis ordinance will authorize a redevelopment agreement with Horace Mann Service Corporation for financial assistance in the amount of $1,600,000.00 using Central Area Tax Increment Finance Funds for acquisition of property located at 100 N. 9th Street

Agenda Type: Agenda Item

Department: OPED

2016-221.pdf

2016-222

A RESOLUTION FOR PARTICIPATION IN THE ILLINOIS HOUSING DEVELOPMENT AUTHORITY BLIGHT REDUCTION PROGRAMThe agreement with IHDA and Nehemiah Expansion confirms the City's participation in the IHDA's Blight Reduction Program. As the applicant, the City of Springfield and its not for profit partners were awarded $525,000 in loan monies. The NFP partner will use this money to acquire and demolish blighted properties. The City's role is demolition, the cost of which will be reimbursed by the NFP partners

Agenda Type: Agenda Item

Department: OPED

2016-222.pdf

2016-223

AN ORDINANCE AMENDING CHAPTER 105, SECTIONS 105.29 AND 105.30 OF THE 1988 CITY OF SPRINGFIELD CODE OF ORDINANCES, AS AMENDED, PERTAINING TO RATES, COLLECTIONS AND RECORDS OF RECYCLING FEE(No description available)

Agenda Type: Agenda Item

Department: General City Business

2016-223.pdf

2016-224

AN ORDINANCE AUTHORIZING PAYMENT IN THE AMOUNT OF $4,463,615.00 TO THE ENERGY AUTHORITY, INC. AND MISO FOR RESOURCE MANAGEMENT AND TRANSMISSION SCHEDULE FEES FOR FISCAL YEAR 2017, FOR THE ELECTRIC DIVISION FOR THE OFFICE OF PUBLIC UTILITIESThis is a recurring ordinance for the payment of various fees to maintain the ability to participate in the energy market. This Ordinance authorizes payment in an amount not to exceed $4,463,615.00 to The Energy Authority Inc. (TEA) and Midcontinent Independent Systems Operator Inc. (MISO) for various fees and costs during Fiscal Year 2017. TEA's Portion: $838,000.00 Of the total ordinance amount, $838, 000 or approximately 19% is paid to TEA for their services. The remainder consists of tariff fees paid to MISO. TEA handles invoicing & settlement for these fees & simply passes thru the payments to MISO. MISO's Portion: $3.625,615.00 Schedule 10 & 11 fees are $444,000.00, which is 10% of the ordinance amount. Schedule 10 is the MISO Cost Recovery Adder. These are costs which support reliable operation of the electric system as well as associated administrative services & regulatory costs. This pays for system coordination, long-term planning, congestion management, operational planning, maintenance & outage coordination, billing/settlement function, dispute resolution & tariff administration. This also covers annual assessments by FERG. Schedule 11 is Wholesale Distribution Service. These are pass-through charges for use of transmission to serve load. These charges are collected by MISO from transmission customers & paid to transmission owners. CWLP is both a transmission customer & transmission owner, so there are both credits & expenses under this schedule. The net cost to CWLP is typically less than $10,000.

Agenda Type: Agenda Item

Department: CWLP

2016-224.pdf

2016-225

AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH BURNS & MCDONNELL ENGINEERING COMPANY, INC. IN AN AMOUNT NOT TO EXCEED $552,000.00 FOR AN ENGINEERING STUDY REGARDING EFFLUENT LIMITATION GUIDELINES, FOR THE OFFICE OF PUBLIC UTILITIESThis is a new ordinance for an engineering study to evaluate methods for Dallman Units to comply with USEPA's Effluent Limitation Guidelines ("ELG"). This Ordinance approves and authorizes execution of a Professional Services agreement with Burns & McDonnell Engineering Company Inc. ("Burns & McDonnell") in an amount not to exceed $552,000.00. USEPA has finalized new ELGs that may require Dallman Station to incur additional capital and operating & maintenance costs. These regulations took effect on January 4, 2106, & may require compliance as soon as November 1, 2018. Among other requirements, the ELG requires elimination of the discharge of ash transport waters that are currently managed in ponds. At the same time, the new coal Combustion Residuals ("CCR") rule places requirements on the construction, operation & potential closure of ash ponds and landfills that must also be considered. In addition, there are other rules that further complicate compliance scheduling. The ELGs also modify the requirements for discharging Flue Gas Desulfurization waste water. Burns & McDonnell will provide professional engineering services to assist with an ELG study for Dallman Station. The affected generating units include Units 31, 32, 33 & 4. This study is the first phase of a multi-phased approach toward compliance with ELG & CCR rules. The intent of the study is to obtain a budgetary level cost & conceptual schedule of compliance with the ELGs. The study is expected to be completed within 12 months. Burns & McDonnell is not a local vendor.

Agenda Type: Agenda Item

Department: CWLP

2016-225.pdf

2016-226

AN ORDINANCE ACCEPTING BIDS AND AUTHORIZING CONTRACT UE17-03-07-DIGGER DERRICK TRUCK WITH TRUCK CENTERS, INC. IN AN AMOUNT NOT TO EXCEED $228,945.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance for purchase of a digger derrick truck. This ordinance accepts Contract UE17-03-07 in an amount not to exceed $228,945.00, with Truck Centers Inc. ("Truck Centers"), for purchase of a digger derrick truck to be used in every day operations at the Groth Street Construction Department. We are trading in Units 186 & 190 for $6,000.00 each as part of this purchase. These older units have excessive mileage & do not allow for the ability to accurately set poles in a timely or efficient manner. Truck Centers was the only bidder that met specifications. They are a local vendor.

Agenda Type: Agenda Item

Department: CWLP

2016-226.pdf

2016-227

AN ORDINANCE AUTHORIZING THE PURCHASE OF A 2016 FORD F550 FROM MORROW BROTHERS FORD, INC. OFF OF STATE CONTRACT 4018237 IN AN AMOUNT NOT TO EXCEED $72,604.00, FOR THE OFFICE OF PUBLIC UTILITIESThis is a standard ordinance for purchase of a truck off of State Contract 4018237. This ordinance authorizes the purchase of a truck in an amount not to exceed $72,604.00, with Morrow Brothers Ford Inc. ("Morrow Brothers"). The State of Illinois solicited bids for various trucks & other vehicles, and allows municipalities to share in the bulk cost savings by ordering off of such contracts. This truck is a 2016 Ford F550 4x4 regular cab with a Duraclass 11' dump body & plow package. The truck will be used by Lake Services Maintenance, & will replace truck #215 which is no longer safe to be used on the road. Morrow Brothers is not a local vendor.

Agenda Type: Agenda Item

Department: CWLP

2016-227.pdf

2016-229

AN ORDINANCE APPROVING A PROFESSIONAL SERVICES AGREEMENT WITH AMEC FOSTER WHEELER ENVIRONMENT & INFRASTRUCTURE, INC. IN AN AMOUNT NOT TO EXCEED $566,200.00 FOR AN UPDATE TO THE SUPPLEMENTAL ENVIRONMENTAL IMPACT STATEMENT FOR HUNTER LAKE, FOR THE OFFICE OF PUBLIC UTILITIESThis ordinance approves a Professional Services Agreement with Amee Foster Wheeler Environment & Infrastructure Inc. (Amee) to update the Supplemental Environmental Impact Statement (EIS) for Hunter Lake. The US Army Corps of Engineers is requiring CWLP to update the 2000 EIS and hire a 3rd party consultant to perform the update. Amee is a consultant that specializes in EIS preparation. Per the Corps guidelines the EIS preparation is a 4 phase project. This ordinance covers Phases I and II. The scope includes review of the 2000 EIS and development of a Supplemental EIS (SEIS) by identifying data gaps that need to be updated either due to lack of information or outdated data. The four phases are as follows: 1. Phase I- National Environmental Policy Act (NEPA) Scoping and Preliminary Coordination ($160,007) a. Scoping meetings/Project Meetings b. Data Collection c. Update Purpose and Need Statement (Section 1 of SEIS) d. Public Involvement Meetings 2. Phase II-Alternative Analysis ($406, 145) a. Verification of City Alternative Analysis and Water Demand (Section 2 of SEIS) b. Identification, Screening and Analysis of Alternatives 3. Phase Ill- Draft SEIS and Supporting Documents ($308, 185) a. Draft Affected Environmental (Section 3 of SEIS) b. Environmental Consequences (Section 4 of SEIS) c. Cumulative Impacts (Section 5 and 6 of SEIS) d. Biological Assessment

Agenda Type: Agenda Item

Department: CWLP

2016-229.pdf

2016-228

AN ORDINANCE AUTHORIZING A PERMANENT EASEMENT AND DONATION OF RIGHT OF WAY NEAR GOLDENROD ROAD TO THE STATE OF ILLINOIS DEPARTMENT OF TRANSPORTATION FOR BICYCLE TRAIL AND ROADWAY EXPANSION, FOR THE OFFICE OF PUBLIC UTILITIESThis is a new ordinance approving and authorizing the grant of a permanent easement & quitclaim deed to the State of Illinois ("IDOT") for expansion of a bike path & roadway near Goldenrod Road in Chatham, Illinois. IDOT is seeking to acquire property for such purposes. CWLP owns land in the area that is currently used for electric transmission lines & runs parallel to the railroad tracks. IDOT seeks a donation of the easement and right of way

Agenda Type: Agenda Item

Department: CWLP

2016-228.pdf