Sangamon County Land Subdivision Committee OKs Cobblestone plan

By Wadi Reformado

Jun 30, 2016

At a recent meeting, the Sangamon County Land Subdivision Committee approved a preliminary plan for the Cobblestone Estates subdivision development.

Below are the minutes from this meeting, as provided by the committee.

Room 212 l 200 SOUTH 9TH STREET l SPRINGFIELD, IL 62701-1629 l (217) 535-3110

LAND SUBDIVISION COMMITTEE MEETING MINUTES

May 5, 2016

ATTENDANCE

Land Subdivision Committee Members Staff

Gregg Humphrey, Chairman Joe Zeibert

T.J. Heavisides Peter Jordet

Mike Johnson Steve Keenan

Matt McLaughlin

Elliot McKinley Others

Brad Bixby Bill Coombe

Brian Wright Steve Walker

Lori Williams Charles Adams

Steve Hall Tom Giacomini

Trustin Harrison Roger Kanerva

Lauren Gibson Robert Derber

Ken Springs

· CALL TO ORDER

Gregg Humphrey called the meeting to order at 1:30 PM.

· MINUTES OF MEETING

Gregg Humphrey asked if there were any changes or corrections to the April 7, 2016

Land Subdivision Committee meeting minutes. Humphrey said hearing none, the

meeting minutes would stand as approved.

· ACTION ITEMS

See attached

· UNFINISHED BUSINESS AND NEW BUSINESS

There was no unfinished business. There was no new business.

· ADJOURNMENT

Lori Williams made a motion, seconded by T.J. Heavisides, to adjourn the meeting. The

meeting adjourned at 1:45 PM.

SPRINGFIELD-SANGAMON COUNTY REGIONAL PLANNING COMMISSION

MINUTES OF THE SUBDIVISION COMMITTEE MEETING

FILE NO. 2005-10

CENSUS TRACT # 36.04

NAME OF SUBDIVISION: Kreston Place – 5th Addition – Final Plat

JURISDICTION: City

DATE OF MEETING: May 5, 2016

OWNER:

Adams Family Lifetime Trust

Charles W. Adams, Trustee

ENGINEER: Fehr-Graham Engineering

DESCRIPTION:

Pt. E ½, NW ¼, Sec. 1, T15N, R6W – West side of Koke Mill

Road, South of Old Jacksonville Road

9.313 Acres 23 Lots

MOTION TO RECOMMEND: Approve, Subject to;

BY: T.J. Heavisides

2ND BY: Lori Williams

VOTE: Unanimous

Bill Coombe, Fehr-Graham, presented the Final Plat. He said construction of the roads

and sidewalks is mostly complete and should be finished soon.

Joe Zeibert, Regional Planning Commission, said a key including all line types shall be

included. Zeibert asked if there will be new covenants for the subdivision or if the original

covenants cover the whole subdivision. Coombe said he believed they cover the whole

subdivision. Zeibert asked if the construction plans had been approved. Heavisides confirmedthey had. He asked if the pedestrian connection on the cul-de-sac at the end of Telford Driveshould be a stand-alone parcel or conveyed with the right-of-way as currently shown. T.J.Heavisides, Office of Public Works, said the connection may be conveyed with the right-of-way.

T.J. Heavisides, Office of Public Works, said the minimum letter size shall be 0.12 inch.

Coombe said he believed the minimum size was 0.10. Heavisides said he would check andconfirm. He said the date of completion shall be shown. He said the plat shall be signed andsealed.

T.J. Heavisides made a motion to approve the Final Plat, subject to;

1. Key including all line types;

2. Covenants;

3. Date of completion shown on the plat;

4. Plat is signed and sealed; and

5. Font size shall be minimum 12 point.

Lori Williams seconded the motion and the vote to approve was unanimous.

Gregg Humphrey asked the engineer if the subject to’s were understood. The engineer

stated that they were understood.

SPRINGFIELD-SANGAMON COUNTY REGIONAL PLANNING COMMISSION

MINUTES OF THE SUBDIVISION COMMITTEE MEETING

FILE NO. 2015-04

CENSUS TRACT # 36.0

NAME OF SUBDIVISION:

Cobblestone Estates – Preliminary Plan – Variance 153.157(L)

Restriction of Access – Variance 153.157(b)(3) Street Offsets

JURISDICTION: City

DATE OF MEETING: May 5, 2016

OWNER:

Cobblestone Development Co.

ATTN: Bob Giacomini

ENGINEER: Martin Engineering Company

DESCRIPTION:

Pt. SE 1/4, Sec. 11, T15N, R6W – North of Yucan Drive, between

Meadowbrook Road and Mercantile Drive

33.75 Acres 37 Lots

Item to be Acted on: Preliminary

Plan

Variance

153.157(b)(3)

Street Offset

Variance

153.158(b)(2)

Lot Arrangement

Variance

153.157(L)

Restriction of

Access

MOTION TO RECOMMEND:

Approve,

Subject to;

Approve,

Subject to;

Approve,

Subject to; Withdrawn

BY:

Gregg

Humphrey Lori Williams T.J. Heavisides -

2ND BY: Lori Williams Ken Springs Lori Williams -

VOTE: Unanimous Unanimous Unanimous -

Steve Walker, Martin Engineering, presented the Preliminary Plan.

Joe Zeibert, Regional Planning Commission, said all buildings, roads, and entrances

within 200’ of Phases 24 and 26 shall be shown. He said the date of changes to the plan shallbe shown on the respective page. He said the location of all property lines shall be shown.Zeibert said all hydrants on Yucan drive shall be clearly identified. He said the road width shallbe shown on page 3. Zeibert stated a phasing plan for the Resubdivision of lots along WestgateDrive shall be included. Zeibert asked for clarification on what the corner piece on Phase 26, Lot7 is. Lori Williams, City Traffic Engineer, stated it is part of the radius return. Zeibert said theIllinois Natural Heritage Database shows the Franklin Ground Squirrel may be in the vicinity ofthe project and permits from IDNR may be needed before construction can proceed.

Lauren Gibson, Office of Planning and Economic Development, said their office objectsto the variance of Section 153.157(L) and believes an alternate solution can be found. Walkersaid they plan on withdrawing the variance for access to Meadowbrook Drive and requesting avariance for access though an easement. Zeibert said the subdivider may request a varianceorally at the meeting if the action of the committee necessitates it.

Mike Johnson, CWLP Water, said all newly installed water mains and fire hydrants shallbe shown. He said all recorded easements shall also be shown. He said he could providethoselocations.

T.J. Heavisides, Office of Public Works, said on all sheets all symbols in the legend shallbe keyed in. He said the zoning of the lots shall be identified on each sheet. He said there shallbe a note for Phase 27 stating there shall be no direct access to Meadowbrook Drive.

Heavisides said the 4th Addition on sheet 3 shall be labeled. He said the 4th Addition shall beupdated to show existing buildings. Heavisides stated updated drainage calculations shall beprovided to reflect the detention areas storage capacity for the existing and proposeddevelopment.

Lori Williams, City Traffic Engineer, said Phase 4 Lots 1, 3, 4 and 16 could cause avariance of Section 153.157(b)(3) – Street Offsets, and an exhibit shall be provided for the 4thAddition showing potential access locations to show that a variance will not be asked for in thefuture. Williams stated denial of the variance request for Section 153.157(L) – Restriction of

Access is recommended. She said Meadowbrook Drive is an arterial and the placement of theentrance will be located on a curve and the lots could be rearranged to eliminate the need foraccess. She said other phases in Cobblestone, such as Phase 25 by Archer Elevator Road,have similar configurations. Williams stated it appears that the need for the Variance fromSection 153.157(b)(3) would not be necessary if the lots were arranged differently. She said Lot1 of Phase 24 violates this section by being only 108’ from the entrance to the south of YucanDrive, and Yucan Drive is meant to be the means of ingress and egress from the lots adjoining itand not the arterial system. She said therefore they recommend approval of the variance, if thelots cannot be rearranged.

John Harris, City Zoning, said Phase 25 Lots 3, 4, and 5 are zoned S-3. He said Lot’s

16A and 16B are zoned R-2 single-family and duplex residential, and if a duplex is built on Lot16B and divided it will not be able to meet the 35’ minimum lot width required of Section155.055.

Gregg Humphrey asked if there were any other comments on this matter.

Walker said they would like to request some minor changes to the plan be allowed. Hesaid the eastern most property line of Lot 2 in Phase 26 now lines up with the east edge of Lot 1in Phase 24. He said they would like to move that line to the west edge of Lot 1 in Phase 24,adding the portion behind Lot 1 in Phase 24 to Lot 3 of Phase 26, to- create an “L” shaped lot.

He said some easements were shown incorrectly on Lot 16 in the 4th Addition. He said there isnot a wide easement on Westgate Drive on the south side of Lot 16B. He said the easement isonly 15’ wide because the sanitary sewer turns north up Cronin Drive, so they will show that asplatted at 15’. Walker said there is not a 5’ easement on the north edge of Lot 16A as shown onthe plan. He said the splits for Lots 3 and 4 of the 4th Addition will be adjusted to maximize thebuildable area. He said the lines are currently centered on the lot but will be moved 2’ or 3’ to becentered on the buildable area. He said easements on the property would create unevenbuildable areas if the lots are split directly down the middle. Gregg Humphrey asked if theeasement on the east line of Lot 2 will stay where the previous lot line was. Walker stated thatthere is an existing storm sewer that runs north and the easement would stay in that location.

Walker said they are withdrawing the request for a variance of Section 153.157(L) –

Restriction of Access. Zeibert stated an access easement through Lot 1 of Phase 26 to Lot 2 ofPhase 26 will need to be shown on the plan based on the variance of Section 153.158(b)(2) –

Lot Arrangement. Walker said with the Committee’s permission they would like to put theapproximate location of the easement on the Preliminary Plan, and the exact location on theFinal Plat so the location may be adjusted for building purposes if necessary, pending approvalby the City Traffic Engineer. Williams said no structures will be allowed on the storm sewereasement running north and south on the west side of Lot 3. She said parking will be allowed inthe area, but not structures.

Roger Kanerva, Cobblestone Estates Homeowners Association, said a letter from their

attorney had been sent to the Regional Planning Commission concerning the Preliminary Plan,and variances. Zeibert said the letter had been received and distributed to the members of theLand Subdivision Committee. Kanerva said the letter states the Homeowners Associationopposes the variance for access to Meadowbrook Drive, which would be withdrawn. He saidthe division of lots along Westgate Drive is not of particular concern to the Association. He saidafter discussion with the developers they have concerns about the potential use of the propertyand a possible zoning request. He asked that the Association be kept informed of the processso they could address any concerns they have at the relevant public hearings. Zeibert said theletter would be included with the minutes, and that the property is zoned S-2 and they maycurrently do whatever is allowed in that designation. He said the rezoning would be a separatematter and that item would be a public hearing that the Association would be made aware of.

Gregg Humphrey asked for a motion for the variance of Section 153.157(b)(3) – Street

Offsets. Lori Williams made a motion to approve the variance. T.J. Heavisides seconded themotion, and the vote to approve was unanimous.

Zeibert asked the developers to confirm they are requesting a variance of Section

153.158(b)(2) – Lot Arrangement. Walker confirmed this is the variance they are requesting.Gregg Humphrey asked for a motion for the variance of Section 153.158(b)(2) – Lot

Arrangement. T.J. Heavisides made a motion to approve the variance. Lori Williams secondedthe motion, and the vote to approve was unanimous.

Gregg Humphrey motioned to approve the Preliminary Plan for Cobblestone Estates

Subdivision, subject to;

1. Show all buildings, roads, and entrances within 200 feet of Phases 24 and 26;

2. Show date of changes on the respective page;

3. Show the location of all property lines;

4. Clearly identify hydrants on Yucan Drive;

5. Show road width on page 3;

6. Include a phasing plan for the Resubdivision of the lots along Westgate Drive;

7. Key in all symbols in legends on all sheets;

8. Identify the zoning of the lots on each sheet;

9. Note that in Phase 27 there shall be no direct access to Meadowbrook Drive;