Sangamon Sun

The village of Chatham Board of Trustees and Committee of the Whole met Dec. 13 to allocate road project funds.

Here are the meeting's minutes, as provided by the committee:

 A. Truth & Taxation Public HearingPublic Comments - None Trustee Schatteman motioned and Trustee Fountain seconded for Trustee Kimsey fill in as committee chairman in place of Mayor Gray who was not present atthe meeting tonight. All others voiced approval.    Chairman Kimsey asked for a motion to adjourn the meeting and Trustee Clayton motioned, Trustee Lindhorst seconding to adjourn at 5:46 PM. Allothers voiced approval. Meeting adjourned.  B. Call to OrderMoment of SilencePledge of AllegianceRoll Call - Present: Trustee Clayton, Trustee Fountain, Trustee Kimsey, Trustee Lindhorst, Trustee Mau, and Trustee SchattemanAbsent: Mayor Tom GrayOthers Present: Interim Village Administrator Pat McCarthy, Attorney Greg Moredock/Sorling and Northrup. Bill Brown of CMT, Jim Michael, of CMT, and Moran, Deputy Clerk C. Public CommentBecky Ethell - Reimbursement questions for water used during boil order. McCarthy responded that Village would consider looking at any bill that shows anunusual spike in rates. Len Lieberman - Lives on Garvey Lane and has spoken with Fire Department and thinks the matting on Ridge is not useful for emergency vehicles, therefore,Ridge should be closed. Michelle Knox (Wind Solar Co.) - The wording was changed on the solar policy so Ms. Knox was pleased that her customer can soon sign up for a crediton her untility bill. Laura Churchill - Concerned that tree trimming service for Chatham did not go through the bidding process. McCarthy will look into this.  D. Discussion and Action Items1. Approve Minutes from November 08, 2016 - Motion to approved the minutes and warrants made by Trustee Mau and seconded by Trustee Clayton. All others voiced approval. Motion approved. 2. Approve Payment of Warrants Resolution 52-16 - See Number 1.  3. An Ordinance Levying Taxes for All Corporate Purposes for the Village of Chatham, Sangamon County, Illinois For the Fiscal Year Commencing on the first day of May 2016 and ending on the 30th day of April 2017, Ordinance 16-60There will be no tax increase. Motion was made by Trustee Clayton and second by Trustee Mau to approve Ordinance 16-60. Vote taken Yes - 6, No- 0, Abstain - 0. Clayton - Yes, Fountain - Yes, Kimsey - Yes, Lindhorst - Yes, Mau- Yes, and Schatteman - Yes. 4. A Resolution Abating the Direct Annual Real Estate TAx in the Amount of $348,421.00 for the Year 2016 Levied Pursuant to Ordinance No. 14-04, Resolution 53-16 - Motion was made by Trustee Clayton to approve Ordinance No. 14-04, Resolution 53-16 and second by Trustee Mau. Vote taken - Yes - 6, No - 0, Abstain - 0. Clayton - Yes, Fountain - Yes, Kimsey - Yes, Lindhorst - Yes, Mau - Yes, and Schatteman - Yes.  5. AN ORDINANCE AMENDING ORDINANCE 15-49 TO ALLOCATE ADDITIONAL FUNDS TO THE GOLDENROD DRIVE PROJECT UTILIZING TAX INCREMENT FINANCING REDEVELOPMENT FUNDS, Ordinance 16-61 - Motion was made by Trustee Fountain to approve Ordinance 16-61 and second by Trustee Fountain. Vote taken -- Yes - 5, No - 1, Abstain - 0. Clayton - Yes, Fountain - Yes, Kimsey - Yes, Lindhorst - No, Mau - Yes, and Schatteman - Yes.  6. A RESOLUTION CONFIRMING THE APPOINTMENT OF TWO TRUSTEES TO THE AMERICAN WITH DISABILITIES TRANSITION PLAN COMMITTEE, Resolution 54-16 - Trustee Fountain motioned to approve two trustees to the American with Disabilities Transition Plan Committee. Also, will be one citizen from the community on the committee. This was seconded by Trustee Mau. Vote taken - Yes - 6, No - 0, Abstain - 0. Clayton - Yes, Fountain - Yes, Kimsey - Yes, Lindhorst - Yes, Mau - Yes, and Schatteman - Yes.  7. A RESOLUTION CONFIRMING THE APPOINTMENT OF RYAN VAUGHN AS CHAIRMAN OF THE ZONING BOARD OF APPEALS FOR THE VILLAGE OF CHATHAM, Resolution 55-16 - Motion was made by Trustee Schatteman and seconded by Trustee Mau to approve Ryan Vaughn as the Chairman of the Zoning Board of Appeals. Vote taken - Yes - 6, No - 0, Abstain - 0. Clayton - Yes, Fountain - Yes, Kimsey - Yes, Lindhorst - Yes, Mau - Yes, and Schatteman - Yes.  8. Discussion and potential action on findings and recommendations related to Brandt ethics complaint. There will be another Ad Hoc Ethics Committee meeting on December 20, 2016 at 3:00 PM at the Municipal Building in Chatham.No action taken. 9. AN ORDINANCE AMENDING THE VILLAGE OF CHATHAM PERSONNEL CODE RELATING TO ANTI-NEPOTISM AND REVOLVING DOOR PROHIBITIONS (Fountain), Ordinance 16-62 - Motion was made by Trustee Fountain and second by Trustee Clayton to approve Ordinance 16-62. Vote taken Yes - 6, No - 0, Abstain - 0. Clayton - Yes, Fountain - Yes, Kimsey - Yes, Lindhorst - Yes, Mau - Yes, and Schatteman - Yes. E. Committee of the Whole1. CMT Engineering Updates - Bill Brown, engineer with CMT, gave updates on the water supply issue at the water plant. The unidirectional flushing is almost finished, but cannot be continued until the weather warms up. Thefinal flushing will not be completed soon. There will be a meeting consisting of Bill Brown and other engineers at SSWC with the results being made public in January. Interim Village Administrator can be e-mailed if anyone

has questions they want Mr. Brown to ask at the meeting.  2. Travel Reimbursement Ordinance - A travel reimbursement ordinance needs to be drafted once the policy is decided upon. The State of Illinois is said to have a policy implemented which can be studied. March 1st is the date that the policy should be in place. More discussion will be at the next Committee of the Whole meeting in January, 2017.  3. Discussion Village General Obligation Bonds - In 2001 the Village of Chatham authorized a general obligation bond for $390,000 with a payback of $37,403.00 per year. That bond will expire on December 30, 2016. A decision needs to be made if the Village will buy another General Obligation Bond for possibly 15 years, but no longer than 20 years. The money can be used for Village infrastructure projects. The Village should determine what amount is needed before March, so that is can be included in the tax levy. No action taken. 4. Net Metering Policy - On Hold until next Committee of the Whole meeting 5. Review CABLE TELEVISION FRANCHISE AGREEMENT BY AND BETWEEN The VILLAGE OF CHATHAM, IL. And COMCAST OF ILLINOIS/INDIANA/OHIO, LLC. (On Hold) 6. Agreement with Mobilitie, LLC Master License Agreement (Hold) Trustee Schatteman motioned and Trustee Mau seconded to adjourn this meeting. All others voiced approval. F. Closed Session -1. Litigation under 2(c)(11)2. Collective Negotiating Matter (2)(c)(2) Trustee Schatteman motioned, Trustee Fountain seconded motion to adjourn the closed session at 8:55 PM.  Trustee Schatteman motioned, Trustee Clayton seconded to reconvene the Committee of the Whole meeting. (Matt Mau left the Closed Session early and did not attend the end of the Committee of the Whole meeting.)

 G. Schedule of Meetings1. December 27nd Regular Village Board 6PM Municipal Hall2. January 19th Planning Commission 6PM Municipal Hall H. ClosingAdjournment -Trustee Clayton motioned, Trustee Fountain seconded to adjourn the Committee of the Whole meeting.  Submitted by, Elaine MoranDeputy Clerk