Sangamon Sun

Ball-Chatham Community Unified School District 5 Board of Education met Sept. 24

Here are the minutes provided by the board:

Members present

Joe Bolletta, Kelvin Coburn, Carrie Jeffries, Brent Kulavic, Lisa Lipe, Amanda Ostermeier, Ryan Murphy

Meeting called to order at 6:52 PM

 2. OPEN SESSION

2.01 Call Meeting to Order - President Ryan Murphy called the meeting to order at 6:52PM.

2.02 Pledge of Allegiance - All stood for the Pledge of Allegiance.

2.03 Roll Call -Joe Bolletta, Kelvin Coburn, Carrie Jeffries, Brent Kulavic, Lisa Lipe, Amanda Ostermeier, Ryan Murphy - Present.

2.04 Approval of Agenda -  A Motion was made to approve the Agenda for September 24, 2025.

Moved by Carrie Jeffries, second by Joe Bolletta. 

All in Favor; Final Resolution: Motion Carries 

3. ACTION ITEMS FROM CLOSED SESSION

3.01 Minutes from Closed Session Aug 27, 2025 - A Motion was made to approve the minutes from closed session on August 27, 2025.

Moved by Joe BOlletta, second by Amanda Ostermeier. 

All in Favor; Final Resolution: Motion Carries 

3.02 Item from Closed Session the Termination of Employee

To approve the termination of employee discussed in Closed Meeting.

Motion by Brent Kulavic, second by Kelvin Coburn.

All in Favor; Final Resolution: Motion Carries 

4. COMMUNICATIONS

4.01 Citizens- Opportunity for Visitors to Address the School Board Concerning any Agenda Topic - None spoke

5. CONSENT ITEMS

5.01 Adoption of Consent Agenda Items -  A motion was made to adopt the consent agenda items as recommended by the Superintendent.

Motion by Kelvin Coburn, second by Carrie Jeffries.

All in Favor; Final Resolution: Motion Carries 

(Consent) 5.02 Minutes of Regular Board Meeting, August 27, 2025

(Consent) 5.03 Minutes of Facilities and Grounds Committee Meeting, September 9, 2025

(Consent) 5.04 Minutes of Finance Committee Meeting, September 16, 2025

(Consent) 5.05 Treasurer/Financial Report

(Consent) 5.06 School District Accounts Payable

(Consent) 5.07 School Activity Account Reports

(Consent) 5.08 FOIA Requests

5.09 Administrator and Teacher Salary and Benefits Report

6. PERSONNEL CONSENT AGENDA ITEMS

6.01 Adoption of Consent Personnel Agenda Items - A motion was made to adopt the personnel consent agenda as recommended by the Superintendent.

Motion by Joe Bolletta, second by Carrie Jeffries.

All in Favor; Final Resolution: Motion Carries 

(Consent) 6.02 Resignations

(Consent) 6.03 New Hires

(Consent) 6.04 Retirements

(Consent) 6.05 Transfers

(Consent) 6.06 Leaves of Absence

(Consent): 6.07 Administrator Contract Addenda - To adjust the contracts of Cara Tweedy and Lakin Creighton to 12 sick days annually in accordance with Board Policy.

7. FINANCE

7.01 Open FY26 Budget Hearing -  A motion was made to Open the FY26 Budget Hearing.

Motion by Brent Kulavic, second by Kelvin Coburn.

Final Resolution: Motion Carries

7.02 Close FY26 Budget Hearing - A motion was made to Close FY26 Budget Hearing.

Motion by Carrie Jeffries, second by Kelvin Coburn.

Final Resolution: Motion Carries

7.03 Approval of FY26 Budget - A motion was made to Approve the FY26 Budget as presented and submit to ISBE.

Motion by Lisa Lipe, second by Kelvin Coburn.

All in Favor; Final Resolution: Motion Carries 

8. NEW BUSINESS

8.01 Compensation Adjustment for Samantha Maxwell -  A motion was made to modify the offered GMS Head Softball Coach compensation rate for Samantha Maxwell from $3,000.00 to $3,375.00.

Motion by Kelvin Coburn, second by Amanda Ostermeier.

Final Resolution: Motion Carries

8.02 Second Reading of PRESS Policies - A motion was made to approve the PRESS Policies.

Motion by Brent Kulavic, second by Joe Bolletta.

All in Favor; Final Resolution: Motion Carries 

9. COMMUNICATIONS

9.01 FY25 Audit Presentation

Cate Moulton, from Mack and Associates, joined the board for the audit review via a zoom call. The audit had been provided to the board members to review.

This was an opportunity for the board members to ask questions. The audit garnered the highest level of approval for clarity with one minor adverse findings that makes a suggestion but not a requirement for a change.

Custodial fund is used in a custodial capacity for all YNOT donations.

It was determined by the clean audit

Kelvin Coburn added that the financial staff worked to support Mack and Assoc with the audit.

9.02 Annual Presentation from Athletic Department. Athletic Director, Caitlyn Moody shared the annual presentation for student-athletes to the board.

It was reported that there were more students involved in the athletic programs over the past year. In addition, the student GPA average rose and there were fewer ineligible student-athletes due to grades.

Moody credited the counselors for ensuring the students were keeping up with grades and not having to sit out.  

The district offers the athletic teams a baseline budget and then each program needs to incorporate team fundraising.

Teams are expected to raise money for team expenses and some of the smaller athletic programs can get creative and some have found creative fundraisers.   

Concessions comprise a majority of fundraising for the boosters. There is a give back incentive built into the amount collected that splits the concession intake with boosters and individual sports programs.  

Dr. Lamon added that the district is mandated to adhere to the IHSA directives and often that effects the budget with forcing items to be purchased. These IHSA rules are out of the district's control.

Murphy added that the outstanding success in qualifying for state in various sports over the past years, congratulating the department for their impressive Gold Standard.

9.03 Future Board Meeting Dates for 2025/26 SY - Future meeting dates for October 2025

Oct 14 7:00am Facilities and Grounds Committee

Oct 21 7:00am Finance Committee

Oct 22 6:45pm Next Regular Board Meeting

9.04 Citizens- Opportunity for Visitors to Address the School Board Concerning Any Topic -  None spoke

10. ADJOURNMENT

Action: 10.01 Adjournment of Regular Meeting

Move to Adjourn Regular Board Meeting.

Motion by Brent Kulavic, second by Kelvin Coburn.

All in Favor; Final Resolution: Motion Carries

https://go.boarddocs.com/il/cusd5/Board.nsf/Public