Sangamon Sun

Chatham Fire Protection District Board met May 9.

Here is the minutes provided by the Board:

 CALL TO ORDER

 Meeting was called to order at 1731 hours.

 ROLL CALL

 Present were: Trustee Hughes, Trustee Mueller; Chief Schumer; Assistant Chief Osborne; FF/EMT Follis, Gerberding, Romadka; FF Bell; Steve Lambert with Compass Insurance and Administrative Assistant Kashima Stotts

 Absent were: Trustee Perkins at a prior commitment

 REVIEW OF CFPD INSURANCE COVERAGE

 Presentation from Compass Insurance Agency regarding Liability coverage, AD&S coverage, Life Insurance and Workers Compensation were discussed between Steve Lambert and district trustees.

 Steve Lambert left meeting at 1750 hours

 Review of present insurance coverage was discussed.

 APPROVAL OF PREVIOUS MINUTES

 Open session minutes of April 28, 2017 District Meeting were presented for approval.

Motion to approve the minutes was made by Trustee Mueller and seconded by Trustee Hughes; motion passed.

Hughes yes Mueller yes Perkins absent

 TREASURERS REPORT

 Motion to accept bills as read was made by Trustee Mueller was seconded by Trustee Hughes; motion passed.

Hughes yes Mueller yes Perkins absent

 Trustee Hughes and Trustee Mueller accepted treasurer’s report as modified 04/28/2017 05/11/2017

UCB-Money Market Account $ 49,576.22 $ 24,464.77

Bank & Trust M/M $ 208,005.99 $ 204,430.04

Bank & Trust Pension $ 77,420.45 $ 83,920.08

Bank & Trust Equipment Reserve Fund $ 557,269.05 $ 557,269.05

Bank & Trust Real Estate Fund $ 661,039.23 $ 661,039.23

Bank & Trust Death Benefit Supplement $ 19,611.27 $ 19,611.27

Bank & Trust Foreign Fire Insurance Board $ 59,100.90 $ 59,100.90

Bank & Trust Donations & Memorial Fund $ 719.49 $ 672.61

Chatham Fire Department Volunteer Account $ 6,575.97 $ 6,575.97

 PUBLIC COMMENTS AND CONCERNS:

 No public comment

 OLD BUSINESS:

 Chatham Fire Department By-Laws updated tabled.

 NEW BUSINESS:

 CFD Treatment and Transport Survey nothing to review during meeting.

 Vendors list updates were discussed Trustee Hughes made a motion to approve the Vendors list and was seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins absent

 Chatham Community Fire Protection District Investment Policy effective May 9, 2017 was discussed

 Ordinance 16-CFPD-11 Amending Charges and Fees for the Chatham Community Fire Protection District effective June 1, 2017 were discussed, Trustee Mueller made a motion to adopt Ordinance 16-CFPD-11 Amending Charges and Fees for the Chatham Community Fire Protection District effect June 1, 2017 and was seconded by Trustee Hughes; motion passed.

Hughes yes Mueller yes Perkins absent

 Chatham Community Fire Protection District Temporary Shift Alteration Period Policy, effective upon approval was discussed, no action taken.

 Authorization for training, Prospective Member Charles Barber, Medic-up EMT-B Class, no cost for course, 5/16/17 – 9/14/17 was discussed, Trustee Mueller made a motion to authorize Prospective Member Charles Barber to attend Medic-up EMT-B training course at no cost for course 5/16/2017-9/14/2017 and was seconded by Trustee Hughes; motion passed.

Hughes yes Mueller yes Perkins absent

 HIPPA/HITECH Training, Triton College in River Grove, Il, up to three members, no cost for training, overtime and travel expenses applicable were discussed, Trustee Hughes made a motion to approve HIPPA/HITECH Training, Triton College in River Grove, Il for up to 3 members and was seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins absent

 LRS Network Support agreement, 25 hr. block of time at $120.00 / hour for technical support of the Chatham Fire Department network was discussed, Trustee Hughes made a motion to purchase 25hr. block of time at $120.00 / hour for technical support and was seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins absent

 Sangamon County Real Estate Tax Bill for parcel number 29-09.0-400-034 in the amount of $241.90 or two installment of $120.95 was discussed, Trustee Mueller made a motion to approved payment of $241.90 to Sangamon County Real Estate Tax Bill for parcel number 29-09.0-400-0034 and was seconded by Trustee Hughes; motion passed.

Hughes yes Mueller yes Perkins absent

 Sam Club renewal for May 22, 2017 through May 21, 2018 for six memberships in the amount of $270.00 was discussed, Trustee Mueller made a motion to approve the renewal of the Sam Club membership for May 22, 2017 through May 21, 2018 for six memberships and was seconded by Trustee Hughes; motion passed.

Hughes yes Mueller yes Perkins absent

 BOARD OF FIRE COMMISSIONERS:

 Nothing new to report.

 PENSION BOARD:

 Pension board had their review

 Moving 65,000.00 to Investment Portfolio with Charles Schwab

 FOREIGN FIRE INSURANCE BOARD:

 Approved purchasing another thermal imaging camera for truck 1

 Table the purchase of kettle bells

 Had a suggestion for a power stretcher no action taken on stretcher

 CHIEF SCHUMER REPORT

 Trustee’s accepted the Chief’s semi-monthly report.

 The following items were discussed:

 Apparatus Group

 Please review FC recommendations in Apparatus Working Report

 Group met to discuss U1, U4 and the purchase of new ambulance

 Volunteer Working Group

 FFIB approved purchase of retractable banners, table banners and pop-up tent for recruiting efforts

 We have 12 positions vacant for volunteer members for FF

 FTE

 Asking Board to approve two candidates from Final Eligibility roster pending background investigation, medical examination and psychological examination

 BOFC has begun next testing process. Application Period begins May 23, 2017

 PTE

 Brockmeyer is being scheduled for orientation training and will go on hire back list afterwards

 Safety Working Group

 Nothing to report

 Pre-Annexation Working Group

 Hearing date for April 3 was canceled, after judge dismissed case w/o prejudice. We will refile towards the end of April beginning of May

 Jill Butler is working on making phone calls to electors to help get numbers right for filing

 Vehicle / Equipment Report

 New computer and docking station was programmed, personnel doing training on Nemsis 3, no final completion date

 Engine 3 in service, intake valve went in for repair

 Brush 2 in service, having issues with tires and a front end wobble

 U1 is scheduled for ties this coming fall

 U3 in service Canham Graphics to do repair on graphics on windshield

 Safety House in service has a broken window mechanism on hallway window

 Equipment and miscellaneous building items:

 Ordering 5 sections of 5” house for inventory

 Ordered T3 Maxx TIC truck mount

 Ordering 3 – 1 ½ “ smooth bore nozzles for engines

 Ordered nametags for Passport system for new employees

 Worked out finance details for defibrillators

 Midwest to install garage doors May 15th

 Personnel issues

 Working on phase 2 - 2nd year FF Driving Program

 Phase 3 – Lieutenant’s Guidebook / Program will be started after Phase 2 complete

 Preparing for upcoming events

 Sangamon County Fire Districts Meeting – June 5, 2017 DC said he will make chili

 Blood Drive May 24th

 Blood Drive August 31st

 Holiday Parties:

 Adult Party December 2, 2017 – Jacobs confirmed rental

 Children’s Party December 17, 2017 – Santa confirmed by Mrs. Stotts

 Miscellaneous

 Work continues on new plaques to get names engraved

 Romadka has volunteered to sand and stain picnic table donated last year as part of an Eagle Scout project. Work will begin shortly

 ASST. CHIEF OSBORNE REPORT

 Nothing to report

 The following items were discussed:

 Grants

 2016 AFG Grant awards started on April 14th

 Projects

 The MAKO air compressor was serviced by Sentinel Emergency Solutions Service Technician

 The new Panasonic Toughbook computer docking stations have been installed

 Engine 3’s officer side intake piston valve was sent in to Akron Brass to

be rebuilt

 Midwest Garage Doors is scheduled to start replacing garage doors Monday, May 15, 2017

 Repair riding mower to keep the push mowers away

 Utility 4 to be scheduled for front brake pads and possible new rotors

 CLOSED SESSION

 No closed session during meeting

 ADJOURNMENT

 Motion to adjourn meeting at 1851 hours was made by Trustee Hughes and was seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins absent

http://cfd-il.com/sites/default/files/2017-05-09%20Trustee%20Minutes.pdf