Chatham Area Public Library District Board met June 22.
Here is the minutes as provided by the board:
I. Board Meeting Called to Order at 7:02 p.m. by President Westerlund.
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All library board trustees were present present—C. Moore, D. Holden, C. Jeffries,
S. Fairfield, M. Roubitchek, L. Ross and C. Westerlund. Please note, Director Byers
is also in attendance.
II. Recognition of Visitors / Public Comments
No visitors or members of the public are present.
III. Officer Election - Treasurer
President Westerlund asked for nominations for the open treasurer's seat and Trustee
Jeffries offered to serve. Motion to elect C. Jeffries to Chatham Area Public Library
Board Treasurer was made by C. Moore and seconded by D. Holden. The motion
carries.
IV. Approval of Minutes - May 15th, 2017
M. Roubitchek made a motion to accept the May 15th minutes as presented. S.
Fairfield seconded the motion, motion passed unanimously.
V. Approval of Executive Session Minutes - May 15th, 2017
S. Fairfield made a motion to accept the May 15th executive minutes as
presented. C. Jeffries seconded the motion, motion passed unanimously.
VI. Approval of Minutes - May 17th, 2017
S. Fairfield made a motion to accept the May 17th minutes as presented. M.
Roubitchek seconded the motion, motion passed unanimously.
VII. Approval of Minutes - May 22nd, 2017
C. Jeffries made a motion to accept the May 22nd minutes as presented. D.
Holden seconded the motion, motion passed unanimously.
VIII. Approval of Executive Session Minutes - May 22nd, 2017
C. Jeffries made a motion to accept the May 22nd executive minutes as
presented. D. Holden seconded the motion, motion passed unanimously.
IX. Approval of Minutes - June 6th, 2017
M. Roubitchek made a motion to accept the June 6th minutes as presented. D.
Holden seconded the motion, motion passed unanimously.
X. Approval of Executive Session Minutes - June 6th, 2017
C. Moore made a motion to accept the June 6th executive minutes as
presented. M. Roubitchek seconded the motion, motion passed unanimously.
XI. Treasurer’s Report / Review of Payments
Treasurer’s Report given by Director Byers: 510 Printing was high and will go over
budget, but 500 gross payroll is coming in lower than expected. S. Fairfield made
a motion to accept the Treasurer’s Report presented, D. Holden seconded the
motion, motion passed unanimously.
XII. Reports
A. Friends of the Library
The Friends are preparing for their Book and Bake sale on July 22nd and already
prepping for their fall fundraiser: Caddystacks.
B. Library Director’s Report / APPROVAL
Byers discussed issues with RTU 11, which serves the galleries. The outcome ended
with Pruitt removing the humidifier for the unit. Byers explained that even without the
humidifier, the room has cooled correctly. If it doesn't in the future, we could look to
repair the unit. Motion to approve Director’s Report was made by S.
Fairfield, seconded by M. Roubitchek, motion passed unanimously.
C. Book Reading 2016 Report
Byers went over the 2016 Pew study on how people are reading. The study showed that
the majority of people still prefer print over digital.
D. FOIA & OMA Review
Byers was on a committee for a conference for new directors. At the conference, she
received information on FIOA and OMA that she wanted to share with the board.
E. Tax Receipts Update
Revenue for FY18 has begun and we will see tax revenue come in each month until
November.
F. Newspaper Articles
Newspaper articles were noted
G. Art Committee Report
A full schedule of art shows are slated through March-April 2018. Currently,
the RATS are on display in the library.
H. Other
Let the record show there was no further business to discuss under reports.
XIII. Unfinished Business
A. De-Annexed lake-leased properties Litigation / APPROVAL
Jon requested a time to meet with the City of Springfield and we have not heard back
from them at this time. No action was taken.
B. Proposed Budget FY 17-18 / APPROVAL
The FY17-FY18 Budget was amended from the May meeting to reflect anticipated
costs to the Special Reserve Fund. S. Fairfield made the motion to approve the
FY17-18 budget. D. Holden seconded the motion. In a roll call vote, with 7 voting
aye and 0 no, the motion passed.
C. RFP Proposal - B&B Electric / APPROVAL
The board went over the new RFP for the lighting upgrade that B&B Electric provided,
but had questions. Byers will report the answers to the questions at the July meeting.
No action was taken.
D. Other
Let the record show there was no further business to discuss under unfinished business.
XIV. New Business
A. Attorney Invoice for May 2017 / APPROVAL
Motion to approve attorney's invoice for May was made by M. Roubitchek and
seconded by S. Fairfield. In a roll call vote, with 7 voting aye and 0 no, the motion
passed.
B. Non-Resident Fee / APPROVAL
The non-resident fee for FY18 is $160; however, there are no unserved (not paying
taxes to a public library) in our geographic area. Motion to approve the new Non-
Resident Fee was made by C. Jeffries and seconded by S. Fairfield. The motion
passed unanimously.
C. Prevailing Wage Resolution FY18 / APPROVAL
Motion to pass the FY18 prevailing wage resolution was made by S. Fairfield and
seconded by C. Jeffries. The motion passed unanimously.
D. Board Meeting and Publish Dates FY18 / APPROVAL
Motion to approve board meeting dates for FY18 was made by S. Fairfield and
seconded by D. Holden. The motion passed unanimously.
E. Board Representative on the Library Foundation/ APPROVAL
Dan Holden agreed to serve on the Library Foundation as a member of the
Library Board. Motion to approve was made by C. Moore and seconded by C.
Jeffries. The motion passed unanimously.
F. Other
Let the record show there was no further business to discuss under new business.
XV. Announcements
A. Next Board Meeting – July 17, 2017
XVI. Adjournment
Motion to adjourn was made by S. Fairfield and seconded by M. Roubitchek. The
motion passed unanimously.
http://www.chatham.lib.il.us/drupal/sites/all/files/Board%20minutes-agenda/minutes-6-22-17.pdf
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