Sangamon Sun

Springfield Public School District #186 Board of Education met September 5.

Here is the minutes provided by the Board:

Present: Adam Lopez, President

Julie Hammers, Board Secretary

Chuck Flamini

Judith Johnson

Anthony Mares

Donna Moore

Jamie Sisti

J. Michael Zimmers

Jennifer Gill, Superintendent

Call to Order:

1.1 Roll Call

President Lopez called the meeting to order.

Approval of Executive Session:

Mrs. Sisti moved to adjourn to Executive Session to consider the following matters:

2.1 The Appointment, Employment, or Dismissal of Employees – 5 ILCS 120/2(c)(1)

2.2 Contract Negotiations – 5 ILCS 120/2(c)(2)

2.3 Pending and Imminent Litigation – 5 ILCS 120/2(c)(11)

2.4 Security Procedures – 5 ILCS 120/2(c)(8)

2.5 Student Discipline and Other Matters Concerning Individual Students – 5 ILCS 120/2(c)(9,10)

Motion seconded by Mrs. Moore and carried by the following vote:

Those voting “aye”: Flamini, Lopez, Mares, Moore, Sisti, Zimmers

Those voting “no”: None.

Adjournment to Executive Session:

The meeting adjourned at 5:31 p.m. and reconvened at 6:37 p.m. Upon reconvening, it was noted that seven Board members were present as Ms. Johnson joined the meeting at 5:41 p.m.

President's Report:

3.1 President's Comments

Mr. Lopez made the routine announcement that public comment on published agenda items would occur during the Public Comments portion of the meeting. He instructed those interested in addressing the Board to fill out the required Public Participation at Board Meetings Form and submit it to Ms. Mitchell in the front row of the audience. Additionally, he reminded those interested in addressing the Board that comments are limited to three minutes.

Mr. Lopez congratulated Springfield High School for the recent win by their football team.

3.2 Board Salutes

Mr. Mares attended the Facilities Community Engagement Session at Springfield High School on August 23. He encouraged the public to attend upcoming meetings. Additionally, Mr. Mares reported visiting Franklin Middle School with Ms. Johnson. He saluted the administration and staff of the building for the positive environment they have created. He also reported visiting the Business Office recently. Next, Mr. Mares saluted administration and staff for their response to a recent incident at Springfield High School. He indicated he was impressed with the District’s response. Mr. Mares also attended the Springfield High School open house, which he found to be very informative. He encouraged parents to attend these events at their children’s schools. Lastly, Mr. Mares reported finishing out the week with a tour of Douglas School, the NAACP program and Grant Middle School. He indicated that he has been very impressed to date with the quality education he has observed in the buildings he has visited thus far.

Ms. Johnson indicated that she has visited several schools with Mr. Mares recently. She saluted Mr. Holcomb for providing the tour of Douglas Prep.

Mr. Zimmers reported attending the recent BIST training with Marty Huitt. Additionally, he attended the Southeast High School vs. Lanphier High School football game.

Mrs. Moore saluted Dr. Lisa Leardi, Principal of Springfield High School, and Mr. Jason Wind, Director of School Support, for their response to the incident at Springfield High School. Next, Mrs. Moore reported visiting the Back to Basics Boot Camp at Washington Middle School. She encouraged the community to attend upcoming Facilities Community Engagement Sessions.

Mrs. Sisti reported attending the Lanphier High School Meet the Teacher Night. She enjoyed seeing parents engaged with the staff. Additionally, Mrs. Sisti reported visiting the Sangamon County Department of Public Health recently during one of the immunization clinics. She indicated that the office was full of parents and students there to fulfill immunization and physical requirements.

Discussion Items:

4.1 Old Business

Ms. Johnson asked for an update on the products provided by Pearson Learning. Mrs. Gill reported that the District uses Pearson’s Envision Math curriculum. Additionally, Mrs. Gill reported that Pearson is responsible for developing the PARCC test.

4.2 New Business

Ms. Johnson expressed concern regarding a few bus route schedules. She reported hearing from constituents whose children are on routes that have been consistently late with pickup and drop offs.

Presentations to the Board:

There were no presentations to the Board at this time.

Business Reports:

6.1 Financial Report

Board members were provided with copies of the Monthly Financial Report for August 2017. Copies have been filed with the Official Minutes and are available for public viewing on the Electronic School Board.

Joseph Bascio, Business Manager, reported Education Fund revenues of approximately $2.2 million and expenditures of approximately $2.6 million for the month. Operations and Maintenance Fund revenues totaled approximately $417,000 for the month with expenditures of approximately $1.3 million. Mr. Bascio further reported outstanding payments from the State of Illinois total approximately $5.1 million, which does not include the two missing August General State Aid payments totaling approximately $4.1 million.

Superintendent's Report:

7.1 Superintendent's Report

Mrs. Gill provided the following updates and shout-outs:

• Horace Mann and the Springfield Public Schools Foundation for hosting the 9th Annual Teacher Appreciation Event at Horace Mann on August 31.

• First United Methodist Church for taking up a supply drive.

• The Southeast High School Football Team for visiting Graham Elementary School for a Good Citizen event.

• Thank you to the staff throughout the District for creating a welcoming, warm, high- spirited environment for students again this year.

• Thank you to parents that have attended the various open houses and activity nights in the schools to date this year.

• The total number of students excluded this year due to a lack of physicals or immunizations decreased by approximately 70 students over the 2016-2017 school year. Earlier in the day, 477 students were excluded opposed to 543 during the 2016-2017 school year. Mrs. Gill indicated that many students only need immunizations. She reported that the Department of Public Health is offering one more immunization clinic. Over 600 students have been served this year by the clinics. She encouraged families to ask for help if it is needed.

• The District’s 10th day enrollment figures stand at 14,311 students, a slight decrease over the 2016-2017 school year. Elementary numbers have increased.

• Mrs. Gill then provided an overview of the newly passed evidence-based model of education funding. She thanked legislators for their work to bring this to fruition. She has been in contact with all legislators serving our area. She reported having been told that it will be months before the funding models are known. She expressed concern regarding the effect on the District of the cut to the corporate personal property replacement tax. Because of this we will have approximately $800,000 in surplus versus earlier projections of $1.2 million. Additionally, Senate Bill 656 passed changing the percentage school districts must pay of federally funded salaries. There was then some discussion regarding the number of salaries affected by this change. Mr. Zimmers asked how the tax credit for private schools would affect the District. Mrs. Gill indicated that she doesn’t think this would affect the District. Mr. Zimmers expressed concern over the credit.

Consent Action Items:

8.1 Approval of Consent Action Items

Approval of consent action items as listed in the agenda.

Resolution: The Superintendent recommends approval of the consent action items 8.2 through

8.7 as described in the corresponding resolutions.

Original – Motion

Member (Donna Moore) Moved, Member (Michael Zimmers) Seconded to approve the Original motion 'The Superintendent recommends approval of the consent action items 8.2 through 8.7 as described in the corresponding resolutions'. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried. 7 - 0

Those voting “aye”: Flamini, Johnson, Lopez, Mares, Moore, Sisti, Zimmers

Those voting “no”: None.

8.2 Approval of the Minutes of the Executive Session and the Regular Meeting of August 21, 2017

Resolution: Whereas, the Board of Education of Springfield School District 186 reviews the minutes of the regular session and the executive session of the previous Board Meetings; and Whereas, copies of these sets of minutes were distributed to the Board in the board packet prior to this meeting; Now Therefore Be It Resolved that the Board of Education approves the aforementioned set of regular session and executive session minutes and directs the Secretary to include them in the official records of the Board of Education meetings.

8.3 Approval of Payroll and Bills Payable

Resolution: That the Board of Education approves payroll and bills payable as shown in the attached report.

8.4 Declaration of Surplus Property

Resolution: Be It Resolved to declare the items on the attached document as surplus materials and to be sold or disposed.

8.5 Approval of a Consultant Agreement with Math XL

Transform Teaching and Learning with Math XL for School Explore strategies to seamlessly integrate MathXL® for School into classroom instruction. Participants discover powerful tools that enhance teaching and learning, differentiate instruction, and accurately assess student understanding of mathematical concepts. They learn how to create standards-aligned courses and customize homework and assessments. These course options include an introduction to the Common Core State Standards (CCSS) and focus on making the transition from state standards to the CCSS. Participants examine the role of administrators in Coordinator courses and explore the process for accessing, measuring, and analyzing school- or district-wide data. Participants learn how they can best implement the program to meet their own needs as educators as well as the needs of all their students. Outcomes: By the end of the workshop, participants will be able to: • Personalize and differentiate instruction using the program tools. • Access individual or collective student data to analyze student performance and drive instructional decisions. • Create standards-aligned homework and assessments within their course content. • Apply ideas for how MathXL® for School can help teach standards based mathematics. Resolution: Whereas, Springfield School District 186 desires services for a high school teachers professional development; and Whereas, Pearson Math XL is qualified to provide such services and has agreed to provide a one-day orientation and training consulting services at a cost of $2,800; and Whereas, Pearson Math XL’s services are being funded through the Title IIA budget. Now Therefore Be It Resolved that the Board of Education approves the retention of consultant Pearson Math XL per the terms identified above and directs the Superintendent to execute the necessary documents on behalf of the Board.

8.6 Approval of a Resolution Regarding The Autism Clinic at Hope

Resolution: Whereas, The Autism Clinic at Hope (TAC) is a behavioral consultation service that will provide Board Certified Clinician/Board Certified Behavior Analysts (BCBA) who are appropriately qualified to serve Springfield Public School District 186 and agree to do observations, conduct Functional Behavior Assessment, create/review Behavior Intervention Plans (BIPs), participate in meetings, and provide staff development services; and Whereas, the District desires for TAC to serve as a District Consultant and to provide services; and Whereas, TAC has indicated their willingness and desire to serve as a District’s Consultant; Now Therefore Be It Resolved that the Board of Education approves an agreement between Springfield Public School District 186 and TAC beginning on September 6, 2017, and ending June 30, 2018, at a rate of $100 per hour plus mileage at a rate of $.56 per mile.

8.7 Approval of a Consultant Agreement with Jen Frakes, Applied Behavioral Analyst Resolution: Whereas, Springfield School District 186 desires services for on-site consulting from a Board Certified Clinician/Board Certified Behavior Analyst (BCBA) to assist and support in the development, implementation and review of Functional Behavior and Behavior Intervention Plans (BIPs) for specific students who have complex Behaviors in the school setting; and Whereas, Jen Frakes is qualified to provide such services as an Applied Behavioral Analysis Consultant for the District; and Whereas, Jen Frakes has indicated her willingness and desire to provide assistance and onsite training and support for specific district teachers of students with complex behaviors; Now Therefore Be It Resolved that the Board of Education approves the retention of consultant Jen Frakes, BCBA, beginning on September 6, 2017, and ending June 30, 2018, at a rate of $100 per hour and directs the Superintendent to execute the necessary documents on behalf of the Board.

Roll Call Action Items:

9.1 Approval of Personnel Recommendations

Resolution: The Superintendent recommends adoption of the Personnel recommendations as presented.

Original – Motion

Member (Michael Zimmers) Moved, Member (Anthony Mares) Seconded to approve the Original motion 'The Superintendent recommends adoption of the Personnel recommendations as presented'. Upon a roll call vote being taken, the vote was: Aye: 7 Nay: 0. The motion Carried. 7 - 0

Those voting “aye”: Flamini, Johnson, Lopez, Mares, Moore, Sisti, Zimmers

Those voting “no”: None.

Announcements:

10.1 Next Regular Meeting — Monday, September 18, 2017, at 5:30 p.m. — Board Room

10.2 Upcoming District Events

September 22 – No School – Teacher Institute Day

September 27, 6:00-7:30 pm – Facility Planning – Community Engagement Session at Lanphier High School Commons

10.3 Freedom of Information Report

10.4 Alliance Legislative Reports

https://www.iasb.com/govrel/alrmenu.cfm

Public Comment:

There was no public comment at this time.

Adjournment:

There being no further business to come before the Board, President Zimmers declared the meeting adjourned until Monday, September 18, 2017 at 5:30 p.m.

The meeting adjourned at 7:17 p.m.

http://esbpublic.springfield.k12.il.us/Reference_Library/ESB_Minutes/9.5.17minutes.pdf