Sangamon Sun

Chatham Fire Protection District Board of Trustees met October 10.

Here is the minutes provided by the Board:

• Call to Order

❖ Meeting was called to order at 1730 hours.

• Roll Call

❖ Present were: Trustee Hughes, Trustee Mueller, Trustee Perkins, Chief Schumer, Assistant Chief Osborne, Division Chief Rose; FF/EMT Enstrom; guest Tom Oller with AEC and Administrative Assistant Kashima Stotts.

❖ Absent were:

• Approval of Previous Minutes

❖ Open and closed session minutes of September 26, 2017 District Meeting were presented for approval. Motion to approve the minutes was made by Trustee Perkins and seconded by Trustee Mueller; motion passed.

Hughes Yes Mueller yes Perkins yes

• Treasurers Report

❖ Motion was made to pay the bill by Trustee Mueller and seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

❖ Trustee Perkins and Trustee Hughes accepted treasurer’s report.

09/26//2017 09/26/2017

UCB-Money Market Account $ 17,138.17 $ 8,639.27

Bank & Trust M/M $ 1,467,273.59 $ 1,448,895.45

Bank & Trust Pension $ 45,180.41 $ 48,641.75

Bank & Trust Equipment Reserve Fund $ 505,682.76 $ 505,682.76

Bank & Trust Real Estate Fund $ 592,297.10 $ 592,297.10

Bank & Trust Death Benefit Supplement $ 19,619.49 $ 19,619.49

Bank & Trust Foreign Fire Insurance Board $ 50,505.00 $ 50,505.00

Bank & Trust Donations & Memorial Fund $ 209.30 $ 199.30

Chatham Fire Department Volunteer Account $ 10,739.54 $ 10,739.54

• Public Comments and Concerns:

❖ No public comment.

• Old Business:

❖ Amendment to Contract for Sale of Real Estate between Janet Marsha Currie Trust and Chatham Community Fire Protection District tabled.

• New Business:

❖ Vendor List nothing to approve.

❖ Bill Rose, reimbursement of tuition cost for Management III course in Wheaton, Illinois November 6-10, 2017 was discussed Perkins made a motion to approve the reimbursement of tuition cost for Management III course in Wheaton, Illinois November 6-10, 2017 and was seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

❖ Self-Contained Breathing Apparatus sealed bids were discussed, District Board will review to insure each bid meets the outline specs and make a decision.

MES $211,012.00 Scott

Banner $198,781.00 Drager

PC $174,650.00 Interspiro

MACS $225,410.00 Survivair

AEC $202,048.00 MSA

❖ Bill Rose, reimbursement of tuition cost for Management IV course in Wheaton,

Illinois, November 27, 2017 through December 1, 2017 was discussed Trustee Perkins made a motion to approved the reimbursement of tuition cost for Management IV course in Wheaton, Illinois November 27 through December 1, 2017 and was seconded by Trustee Mueller; motion passed.

Hughes yes Mueller yes Perkins yes

❖ Discussion of personnel issues with Jim Sinclair were discussed during closed session

❖ Discussion of 2017 tax levy

• Board of Fire Commissioners:

❖ Nothing to report

• Pension Board:

❖ Assistant Chief Osborne, Division Chief Rose and Lt. Bolletta attended Pension Board training October 9, 2017

❖ Board will be changing meeting times in 2018

• Foreign Fire Insurance Board:

❖ Met and covered agenda items no action taken

• Chief Schumer Report

• Trustee’s accepted the Chief’s semi-monthly report.

• The following items were discussed:

• Apparatus Group

• Group projects the need for U1, U4 to be replaced within an year or two

• Replacement of 3F27 with new ambulance chassis is projected later this fall

• Volunteer Working Group

• FFIB approved the purchase of retractable banners, table banners and popup tents for recruiting efforts

• We have 11 positions vacant for volunteer members for FF

• Courtlynn Calfee joined us last night for her introduction meeting

• Jacob Turasky has submitted a resignation letter effective immedicately

• We have four candidates we want to perform background investigations on

• FTE

• Vrchota and Bone are in 4th week of Basic FF Course

• We will receive weekly evaluations for IFSI

• AC and I made it over there this past Friday and visited the school and recruits

• PTE

• Nothing to report

• Safety Working Group

• Nothing to report

• Pre-Annexation Working Group

• Working with Chris Currie to annexation of his properties to VOC

• New laws go into effect Jan. 01, 2018, which will change annexation issues.

• Vehicle / Equipment Report

• U 1 has to be repaired by Friendly Chevrolet

• LED sign has had 2 of the 4 panels replaced

• Personnel issues

• Working on phase 2 - 2nd year FF Driving Program

• Phase 3 – Lt’s Guidebook / Program will be started after Phase 2 complete.

• Preparing for upcoming events

• Fire Safety event at McDonald’s was a success

• Participating in the Senior Expo October 6 Lt. Bramley did this event no report

• Fire Prevention Week October 10 – October 13

• Holiday Parties:

• Adult Party December 2, 2017 – Jacobs confirmed rental.

• Children’s Party December 17, 2017 – Santa confirmed by Mrs. Stotts.

• Asst. Chief Osborne Report

• Trustee’s accepted the Asst. Chief’s semi-monthly report.

• The following items were discussed:

• Grants

• 2016 AFG Grant-received awarded on June 30, 2017

• Projects

• Engine 2 is Back in service

• Utility 1 has had all four tires replaced

• Utility 1 was towed to Friendly Chevrolet on Wednesday, October 4, 2017, after the vehicle would not move

• Engine 3 quote from Dugan Oil & Tire was $2,766.00 for f our tires

• The System for Award Management (SAM) Annual Registration Report was completed and sent on October 2, 2017

• Closed Session

❖ Motion to go into Closed Session at 1802 hours to discuss Employment/Appointment matters in accordance with (5 ILCS 120/2) (c) (1) was made by Trustee Hughes and seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

❖ In attendance were Trustee Hughes, Trustee Mueller, Trustee Perkins, Chief Schumer, Asst. Chief Osborne, Attorney Jim Sinclair and Administrative Assistant Kashima Stotts.

• Closed session started at 1814 hours.

• Attorney Jim Sinclair left at 1915 hours

• Closed session ended at 1920 hours.

• Returned to open session at 1922 hours

❖ Trustee Hughes made a motion to accept the resignation of Jacob Turasky and was seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

• Adjournment

❖ Motion to adjourn meeting at 1903 hours was made by Trustee Mueller and was seconded by Trustee Perkins; motion passed.

Hughes yes Mueller yes Perkins yes

http://cfd-il.com/sites/default/files/2017-10-10%20Trustee%20Minutes.pdf