Sangamon Sun

Springfield School District 186 Board met October 2.

Here is the minutes provided by the Board:

Call to Order:

1.1 Roll Call President Lopez called the meeting to order.

Approval of Executive Session:

Mrs. Moore moved to adjourn to Executive Session to consider the following matters:

2.1 The Appointment, Employment, or Dismissal of Employees – 5 ILCS 120/2(c)(1)

2.2 Contract Negotiations – 5 ILCS 120/2(c)(2)

2.3 Student Discipline and Other Matters Concerning Individual Students – 5 ILCS 120/2(c)(9,10)

Motion seconded by Mr. Zimmers and carried by the following vote:

Those voting “aye”: Flamini, Johnson, Lopez, Moore, Sisti, Zimmers

Those voting “no”: None.

Adjournment to Executive Session:

The meeting adjourned at 5:37 p.m. and reconvened at 6:36 p.m. Upon reconvening, it was noted that six Board members were present.

President's Report:

3.1 President's Comments

Mr. Lopez made the routine announcement that public comment on published agenda items would occur during the Public Comments portion of the meeting. He instructed those interested in addressing the Board to fill out the required Public Participation at Board Meetings Form and submit it to Ms. Mitchell in the front row of the audience. Additionally, he reminded those interested in addressing the Board that comments are limited to three minutes.

Mr. Lopez indicated that he attended the recent facilities meeting. He encouraged the community to attend and asked Mrs. Gill to reach out to the City of Springfield’s aldermen to attend the next meeting.

3.2 Board Salutes

Mr. Zimmers reported attending the recent Curriculum Council meeting. Additionally, Mr. Zimmers reported visiting Springfield High School, where he met their National Merit semifinalist.

Mrs. Sisti reported attending the Early Learning Center’s Family Fun Night event and the Fairview Elementary School Fall Festival. She indicated that both events were well attended.

Mr. Lopez reported that the Student Board Member, Rekha Goswami, is a member of the Springfield High School volleyball team, the games of which have conflicted with Board of Education meetings. He indicated that the season will end soon, at which time Miss Goswami will be sworn in and begin attending meetings.

Discussion Items:

4.1 Old Business

There was no old business at this time.

4.2 New Business

There was no new business at this time.

Presentations To The Board:

There were no presentations to the Board at this time.

Business Reports:

6.1 Financial Report

Board members were provided with copies of the Monthly Financial Report for September 2017. Copies have been filed with the Official Minutes and are available for public viewing at this link on the Electronic School Board.

Joseph Bascio, Business Manager, reported Education Fund revenues of approximately $33.3 million and expenditures of approximately $9.5 million for the month. Operations and Maintenance Fund revenues totaled approximately $4.9 million for the month with expenditures of approximately $1.1 million. Mr. Bascio further reported outstanding payments from the State of Illinois total approximately $7 million.

Mr. Bascio reported that the payments received from the State of Illinois include the fourth categorical payment from fiscal year 2017 and the first categorical payment from fiscal year 2018 as well as some Early Childhood funding.

Superintendent's Report:

7.1 Superintendent's Report

Mrs. Gill provided the following updates and Shout Outs:

• The District held an open job fair on September 28. She thanked the Human Resources Department for their efforts to organize the fair. She additionally thanked the Special Education Department for participating. Twenty-three potential new employees were provided information on the application process or were given interviews on the spot if they already had the necessary paperwork on file. She asked Mrs. Gina Schurman, Director of Human Resources, to provide additional information regarding how community members interested in substitute teaching may apply. Mrs. Schurman reported that those interested should contact the Regional Office of Education, 2201 South Dirksen Parkway, to begin the certification process for substitute teachers. A Bachelor’s Degree is required, as is a substitute-teaching license. Mrs. Schurman also reported that Special Education Attendants are needed. Individuals with a minimum of 60 college hours or who have passed the Work Keys test at Lincoln Land Community College can obtain licensure for the Special Education Attendant positions that are currently available. Interested individuals should also contact the Regional Office of Education.

• The October 16 regular meeting will include information regarding the District’s formative math assessment and Ball Charter School’s assessments.

• The November 6 regular meeting will include a presentation on the District’s summative assessment and school report card annual report.

• The Facilities Planning Community Engagement Session’s plan of action report will be presented to the Board at the December 4 regular meeting.

• Mrs. Gill thanked the Board members for their support in the form of school visits during the start of the school year.

• All but three students are in compliance with respect to immunizations and physicals. Mrs. Gill thanked the school nurses and Student Support Services staff that have worked to ensure compliance.

• Mrs. Gill attended the Illinois Association of School Administrators (IASA) conference. She heard from State Superintendent Tony Smith, who provided information on the new accountability structure of the Every Student Succeeds Act (ESSA). Additional information regarding this will be provided during the November 6 summative assessment presentation. Additionally, Mrs. Gill attended a session by Sarah Boucek, Associate Director/Legal Counsel for the IASA, on the evidence based funding model.

• Shout out to Enos for providing a Community Health Fair in partnership with Southern Illinois School of Medicine for families and students.

• Shout out to Lakeside Christian Church for hosting a trivia night to benefit Lee School.

• Shout out to Matheny-Withrow Elementary School on their recent Tutor Kick-off Breakfast. Matheny-Withrow partners with Ameren on this program.

• Shout out to Washington Middle School’s Darrell Williams who was recently awarded the NewsChannel 20’s Pay It Forward award for his work to start The 50 Smiles Program.

• Shout out to Springfield High School’s German and Spanish Clubs for coming together to learn about each other’s cultures through an event they organized at Southwind Park.

• South out to Lanphier High School’s science teachers who hosted a family-student event during which individual students were recognized for their science classroom achievements.

• Shout out to NFL Super Bowl champion and Feitshans High School graduate Otto Stowe, who presented Southeast High School with a commemorative Golden Football, an honor given to high schools with alumni who have been on an active Super Bowl roster. Mrs. Gill also gave a shout out to the Southeast High School staff that assisted in organizing the recognition.

• Shout out to the Springfield High School football team. The team was recently awarded the Superintendent’s Cup award for being the top football team within District 186.

Ms. Johnson asked that Mrs. Gill provide regular updates regarding principal professional development.

Consent Action Items:

8.1 Approval of Consent Action Items

Approval of consent action items as listed in the agenda.

Resolution: The Superintendent recommends approval of the consent action items 8.2 through 8.5 as described in the corresponding resolutions.

Original - Motion Member (Judith Johnson) Moved, Member (Donna Moore) Seconded to approve the Original motion 'The Superintendent recommends approval of the consent action items 8.2 through 8.5 as described in the corresponding resolutions'. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion Carried. 6 - 0

Those voting “aye”: Flamini, Johnson, Lopez, Moore, Sisti, Zimmers

Those voting “no”: None.

8.2 Approval of the Minutes of the Executive Session and the Regular Meeting of September 18, 2017, and the Booster Club Committee Meeting of September 25, 2017

Resolution: Whereas, the Board of Education of Springfield School District 186 reviews the minutes of the regular session and the executive session of the previous Board Meetings; and Whereas, copies of these sets of minutes were distributed to the Board in the board packet prior to this meeting; Now Therefore Be It Resolved that the Board of Education approves the aforementioned set of regular session and executive session minutes and directs the Secretary to include them in the official records of the Board of Education meetings.

8.3 Approval of Payroll and Bills Payable

Resolution: That the Board of Education approves payroll and bills payable as shown in the attached report.

8.4 Tabulation of Bids and Recommendation for Purchase and Payment Bid #18-05 — Parking Lot Replacement – Auxiliary Building (Stanton)

Resolution: Be It Resolved to accept the low acceptable bid for the following bids and to approve payment of same upon completion: Bid #18-05 — Parking Lot Replacement – Auxiliary Building (Stanton)

8.5 Approval of a Consultant Agreement with AnneMarie Johnson and Katie DiMeo of the Teacher College Reading and Writing Project

These Unit of Study staff developers work with the Teacher College Reading and Writing Project, the creators of our district-adopted curriculum, the Reading and Writing Units of Study. Ms. Johnson and Ms. DiMeo will provide professional development to all of our K-5 classroom teachers who are implementing the Reading Units of Study this year. We had staff developers provide professional development on the Writing Units of Study several years ago. The teachers said they felt empowered after this PD. Dates: 2/12/18 2/13/18 2/15/18 2/22/18 2/26/18 2/27/18 Cost: 6 sessions at $4,500 each = $27,000

Resolution: Whereas, Springfield School District 186 desires professional development services from AnneMarie Johnson and Katie DiMeo for all kindergarten through grade five Reading Units of Study teachers; and Whereas, AnneMarie Johnson & Katie DiMeo are qualified to provide such services and has agreed to provide six days of professional development consulting services at a cost of $4,500 per day with expenses ($27,000 total); and Whereas, AnneMarie Johnson & Katie DiMeo services are being funded through the Title II budget; Now Therefore Be It Resolved that the Board of Education approves the retention of consultants AnneMarie Johnson and Katie DiMeo per the terms identified above and directs the Superintendent to execute the necessary documents on behalf of the Board.

Roll Call Action Items:

9.1 Approval of Personnel Recommendations

Resolution: The Superintendent recommends adoption of the Personnel recommendations as presented.

Original – Motion

Member (Michael Zimmers) Moved, Member (Judith Johnson) Seconded to approve the Original motion 'The Superintendent recommends adoption of the Personnel recommendations as presented'. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion Carried. 6 - 0

Those voting “aye”: Flamini, Johnson, Lopez, Moore, Sisti, Zimmers

Those voting “no”: None.

9.2 Approval of Travel Expenses for Board Member Mares

Resolution: That the Board of Education approves travel expenses for Anthony Mares as follows for the IASB/IASA/IASBO Joint Annual Conference from November 17-19, 2017: Registration - $570 Transportation - $80

Original – Motion

Member (Donna Moore) Moved, Member (Judith Johnson) Seconded to approve the Original motion 'That the Board of Education approves travel expenses for Anthony Mares as follows for the IASB/IASA/IASBO Joint Annual Conference from November 17-19, 2017: Registration - $570 Transportation - $80'. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion Carried. 6 - 0

Those voting “aye”: Flamini, Johnson, Lopez, Moore, Sisti, Zimmers

Those voting “no”: None.

9.3 Student Discipline

Resolution: That the Board approves the student discipline as discussed in Executive Session and summarized by the Superintendent.

Original – Motion

Member (Michael Zimmers) Moved, Member (Judith Johnson) Seconded to approve the Original motion 'That the Board approves the student discipline as discussed in Executive Session and summarized by the Superintendent'. Upon a roll call vote being taken, the vote was: Aye: 6 Nay: 0. The motion Carried. 6 - 0

Those voting “aye”: Flamini, Johnson, Lopez, Moore, Sisti, Zimmers

Those voting “no”: None.

Announcements:

10.1 Next Regular Meeting — Monday, October 16, 2017, at 5:30 p.m. — Board Room

10.2 Upcoming District Events

October 9 – No School – Columbus Day

October 27 – No School – Parent/Teacher Conferences

November 1 – 6:00-8:00PM – Facility Planning – Community Engagement Session at Southeast High School Commons

10.3 Freedom of Information Report

10.4 Alliance Legislative Report – 100-45

https://www.iasb.com/govrel/alrmenu.cfm

Public Comment:

There was no public comment at this time.

Adjournment:

There being no further business to come before the Board, Mr. Lopez declared the meeting adjourned until Monday, October 16, 2017. The meeting adjourned at 6:55 p.m.

http://esbpublic.springfield.k12.il.us/Reference_Library/ESB_Minutes/10.2.17minutes.pdf