Sangamon Sun

Village of Chatham Board of Trustees met November 14.

Here is the minutes provided by the Board:

A. Call to Order

1. Moment of Silence

2. Pledge of Allegiance

3. Roll Call

Trustee Scherschel moved, seconded by Trustee Mann to allow Trustee Lindhorst to call into the meeting due to being out of town for work. This was approved from everyone by voice vote.

Present: Trustee Fountain, Gerger, Mann, Mau, Scherschel, Lindhorst (remote), and Village President Kimsey.

Others present: Clerk Dahlkamp, Village Administrator McCarthy, Police Chief Foli, and Attorney Jurgens.

4. Public Announcements

Patrick Broom- Local Eagle Scout, Patrick Broom, came and spoke to the board in regards to him wanting to put a butterfly garden located at the Chatham Cemetery. Patrick is hoping to complete the butterfly garden next fall.

5. Public Comments Agenda Topics

Jeff Greer- Inquiring the best time for the village to conduct a performance audit.

B. Consent Agenda

1. Village Board Meeting Minutes from October 24th, 2017

2. Warrants Resolution 48-17

Trustee Mau moved, seconded by Trustee Scherschel to put the consent agenda on the table for action. The consent agenda passed 6 yes, 0 no as follows: Trustee Mann yes, Scherschel yes, Mau yes, Lindhorst yes, Gerger yes, and Fountain yes.

C. Old Business

1. Performance Audit

Trustee Scherschel moved, seconded by Trustee Gerger that the Performance Audit be moved on the agenda from "New Business" to "Old Business". This was approved by voice vote. Trustee Scherschel expressed the need for the Perfomance Audit right now. He spoke about how the village would benefit from this, especially with how rapidly the population grew from once being a village of 5,000 to now having over 12,000 people living here. Trustee Mau stated in regards to the Performance Audit that it was "not neccessary at this time". He spoke about how he believes the Comprehensive Plan should come first. Trustee Fountain stated he believes the Comprehensive Plan comes first. He stated he is reluctant to spend $55,000 on the Performance Audit until sitting down with the Village staff and board to assess where the needs are. Trustee Lindhorst stated that the Performance Audit is a foundation. The village needs an outside someone to come in and conduct the Performance Audit. She stated how the money was already budgeted for the Performance Audit. Trustee Gerger stated that the Performance Audit will be the platform for how the Village is ran, and how it continues to grow. He also stated that the Performance Audit and the Comprehensive Plan work hand in hand with one another. Trustee Mann stated that the Performance Audit lays the foundation for what is executed for the Comprehensive Plan. He continued to state that these need to be implemented "simultaneously". Trustee Scherschel moved, seconded by Trustee Lindhorst that the board selects the Matrix Consulting Group to be chosen as who will be conducting the Performance Audit for the Village. The motion to have an agreement with the Matrix Consulting Group for the Village of Chatham Performance Audit passed with 4 yes, 2 no, and 0 absent as follows: Trustee Lindhorst yes, Trustee Mann yes, Trustee Scherschel yes, Trustee Gerger yes, Trustee Mau no, Trustee Fountain no. A final agreement will be ready and shared between the Village and the Matrix Consulting Group at the next board meeting.

D. New Business

1. A Resolution Approving A Planning Service Agreement Between The Village Of Chatham And The Springfield-Sangamon County Regional Planning Commission For The Development Of A Comprehensive Land Use Plan, Resolution 49-17

Trustee Mau moved, seconded by Trustee Scherschel to put the resolution on the table for action. Resolution 49-17 passed with a vote of 6 yes, 0 no as follows: Trustee Mann yes, Scherschel yes, Mau yes, Lindhorst yes, Gerger yes, and Fountain yes.

2. Resolution to Include compensation paid under an Internal Revenue Code Section 125 Plan as IMRF earnings, Resolution 50-17

Trustee Scherschel moved, seconded by Trustee Maul to put the resolution on the table for action. Resolution 50-17 passed with a vote of 6 yes, 0 no as follows: Trustee Mann yes, Scherschel yes, Mau yes, Lindhorst yes, Gerger yes, and Fountain yes.

3. Resolution of Support for the Illinois Transportation Enhancement Program - Connecting Our Community by Providing Accessibility to All Proposed Project, Resolution 51-17

Trustee Fountain moved, seconded by Trustee Gerger to put the resolution on the table for action. All of the Trustees thanked Trustee Fountain for taking the lead with putting together the ITEP. Resolution 50-17 passed with a vote of 6 yes, 0 no as follows: Trustee Mann yes, Scherschel yes, Mau yes, Lindhorst yes, Gerger yes, and Fountain yes.

4. 2017 Property Tax Levy

Trustee Scherschel moved, seconded by Trustee Mau to approve the numbers for the Property Tax Levy estimate. The motion to accept the estimated amounts were approved 6 yes, 0 no as follows: Trustee Mann yes, Scherschel yes, Mau yes, Lindhorst yes, Gerger yes, and Fountain yes.

5. Performance Audit

Trustee Scherschel moved, seconded by Trustee Gerger that the Performance Audit be moved on the agenda from "New Business" to "Old Business". See the "Old Business" minutes above.

6. Public Comments Village Business

There were no public comments.

E. Schedule of Meetings

1. December 12th Regular Village Board Meeting 6:00 pm Municipal Hall

2. December 12th Committee of the Whole Meeting 6:15 pm Municipal Hall

3. December 19th ADA Transition Plan Committee 6:00 pm Municipal Hall

4. December 21st Planning Commission 6:00 pm Municipal Hall

F. Closed Session (There was No Executive Session this evening)

1. Personnel under 2(c)(1)

2. Collective Negotiating Matter (2)(c)(2)

3. Litigation under 2(c)(11)

G. Closing

1. Adjournment

Trustee Mau moved, seconded by Trustee Gerger to adjourn the meeting. This was approved by voice vote at 6:51 p.m.

https://www.boarddocs.com/il/chatham/Board.nsf/Public