Village of Sherman Board of Trustees met December 5.
Village of Sherman Board of Trustees met December 5.
Here is the minutes provided by the Board:
Village Board In Attendance:
☑ Trevor J. Clatfelter, President
☑ Pam Gray, Trustee
☑ Bret Hahn, Trustee
☑ Brian Long, Trustee
☑ Kim Rockford, Trustee
□ Kevin Schultz, Trustee
☑ Jay Timm, Trustee
Officials In Attendance:
Michael Stratton, Village Administrator; Mike Moos, Deputy Village Administrator/Clerk & EMA Director; Gregory Moredock, Legal Counsel; Chris Fulscher, Deputy Chief of Police; Officer John Turasky; Bruce Beal, Sewer Coordinator and Jeremy Stuenkel, Treasurer.
Public In Attendance:
Colleen Olson, Ryan Keith, Josh Carter, Ed Carter, Byron Painter, Larry Stone, Sean Bull and Megan Cochran.
1. Roll Call. Mr. Moos conducted a roll call of village board members. President Clatfelter indicate Trustees Schultz has an excused absence and that a quorum was present.
2. Pledge of Allegiance. Megan Cochran led the group in the Pledge of Allegiance.
3. Set Agenda. President Clatfelter indicated there was a posting situation so there will be no action taken on items. He further asked the Board for nonvoting items to be added to the agenda. Nothing was brought to the Chairs attention, President Clatfelter indicated he would entertain a motion to set the agenda. Motion by Trustee Timm to Set the Agenda, seconded by Trustee Gray. Voice Vote with the Ayes having it. Motion Passed.
1. Minutes for Approval. No corrections or comments brought to the Chairs attention. Motion to approve the November 21, 2017 Minutes was made by Trustee Rockford, seconded by Trustee Gray. Roll Call Vote with the Ayes having it (5/0). Motion Passed.
2. Presentation of Bills for Approval. President Clatfelter asked Treasurer Stuenkel if there was anything to highlight in the bills. Treasurer Stuenkel indicted that all the warrants are in the board package. The 1st TIF General Obligation Bond payment of approximately $322,000 is included. President Clatfelter asked the Board if there were any questions regarding the bills. Nothing being said, President Clatfelter indicated he would entertain a motion to pay the bills. Trustee Gray made a Motion to Approve Payment of Bills, seconded by Trustee Hahn. Roll Call Vote with the Ayes having it (5/0). Motion Passed.
Treasurer Stuenkel indicted that his report is in the Village Board package that was emailed to the Board. The only item to point out was he did include some budget analysis document in this report. Nothing further was brought to the chairs attention, President Clatfelter indicated he would entertain a motion to approve the Treasurer’s Report. Motion by Trustee Long and seconded by Trustee Gray to Approve the Treasurer’s Report. Roll Call Vote with the Ayes having it (5/0). Motion Passed.
No Engineer’s report.
Gregory Moredock, Legal Counsel indicated there was nothing new to report.
Village Administrator / Economic Development Coordinator Report:
Administrator Stratton indicated there was nothing new to report. Due to the time of year, building permits were flat.
1. Discussion and Approval of “Ordinance Levying and Assessing Taxes for the Corporate Purposes of the Village of Sherman, Illinois for the Fiscal Year Commencing May 1, 2017 and Ending April 30, 2018”. President Clatfelter indicated no action will be taken on this tonight and it will be addressed at the next meeting.
2. Discussion and Approval of 2018 Annual Board Meeting Schedule. President Clatfelter indicated that the dates are always subject to change, and can be adopted at this meeting. Motion by Trustee Rockford, seconded by Trustee Long to Approve the 2018 Annual Board Meeting Schedule. Roll Call Vote with the Ayes having it (5/0). Motion Passed.
3. Discussion and Approval of Resolution Declaring Surplus from Special Tax Allocation Fund on the Village Original Tax Increment Redevelopment Project Area. President Clatfelter indicated no action will be taken on this tonight and it will be addressed at the next meeting.
4. Presentation and Approval of Fiscal Year Audit ending April 30, 2017 by Sikich LLP. President Clatfelter indicated no action will be taken on this tonight and it will be addressed at the next meeting. We will review tonight and vote on it at the next meeting. He did ask Megan Cocheran of Sikich to provide a report to the Board. Copy of the report was passed out to Village Board members. Mrs. Cocheran indicated no material findings were found and then provided a summary of the report.
5. Discussion and Action to add a temporary Ice Skating Rink at Village Park. President Clatfelter discussed the vision he has had and wanted to get it out there for something next year. Options are available to the Village. He would like to discuss at a future time but wanted to seed the idea with the Board so think about it.
Committee / Department Reports:
President Clatfelter indicated there were no committee reports for tonight but wanted to highlight some of the many activities that have and are occurring in the Village:
• The overwhelming success of the November 30th 1st Annual Tree Lighting Ceremony. What an awesome event. The positive feedback has been great. President Clatfelter thanked all that organized, decorated and participated in the event.
• The Willie the Frog Contest is going strong and the winners will be presented at the next Village Board meeting.
• Staff participated in a State Bicentennial Celebration Flag Raising Ceremony on December 5th and the Bicentennial Flag will be flown to December 3, 2018.
• On December 16th the Village will host the annual Children Christmas Party at the elementary school. President Clatfelter asked Mr. Sean Bull, event coordinator to discuss the plans for the party. Mr. Bull provided an overview of planned activities and what he will need help on.
• President Clatfelter reminded everyone to use their waste hauler or the Cardboard Recycling Center located at the library for cardboard recycling. Administrator Stratton also indicated that during the holiday season we will be doubling up on our pickup schedule.
• Blood Mobile will be at the Sherman Police Station on December 13th from 9:00-11:30 am.
• December newsletter should be coming out this week. It is at the printers at this moment.
• Finally, President Clatfelter discussed the partnership with Sherman MOVE and complemented them on the numerous activities from the planting of the trees in the Bus 55 median, to the decorations at the Village entrances and the large vase decorations at the Crossing shopping area.
Sherman Police Department Report:
Deputy Chief Fulscher indicated nothing new to report.
Emergency Management Agency Report:
Director Mike Moos indicated nothing new to report.
Department Of Public Works Report:
Christmas tree pick-up will start January 2, 2018 and run throughout the month of January.
No new business to discuss.
No old business to discuss.
No civic organizations present.
Sean Bull – just wanted to say thank you to the Village, especially Public Works, for all they have done with the decorations. The community looks fantastic. He wished to echo the Mayors comments about the community coming together at the tree lighting ceremony and with the other activities. Finally, as President of the SACC he was wondering if next year we could coordinate and put the event on the same time as Small Business Saturday.
Motion to adjourn was made by Trustee Gray, seconded by Trustee Timm. Voice Vote with Ayes having it (5/0). Motion Passed.