Sangamon Sun

Menard County Board of Commissioners met January 30.

Here is the minutes as provided by the board:

The Menard County Board of Commissioners met on Tuesday, January 30, 2018 at 6:00

p.m. at the Menard County Courthouse, 102 S. Seventh Street, Petersburg, Illinois.

Commissioners Jeff Fore, Allan Anderson, Ed Whitcomb, and Troy Cummings were

present. A quorum was present. County Treasurer Pam Bauser, County Clerk Patricia

Duncheon, State’s Attorney Gabe Grosboll and County Coordinator Dara Worthington

were also present. Commissioner Bob Lott was absent.

Vice Chairperson Jeff Fore called the meeting to order at 6:00 p.m.

Commissioner Whitcomb moved to approve the consent agenda which included the

Regular and Executive Board Minutes from the January 9, 2018 meeting, and the

expense reports from December 2017. Commissioner Anderson seconded the motion.

The motion carried with three ‘ayes’, no ‘nays’, and one absent.

Hearing of Citizens (Public Comments/Requests for Board Action)

There were none.

State’s Attorney Report/Requests for Board Action

State’s Attorney Gabe Grosboll was in attendance and updated the Board on the new

electronics recycling law and how it will or will not affect the County. He also informed

the Board he has been working with Zoning Administrator Brian Hollenkamp and

Assessor LeMar regarding a zoning issue at a Lake Petersburg residence. He stated

they are currently working with the resident to resolve the issue and will keep the Board

abreast of the situation.

Highway Department Report/Requests for Board Action

County Highway Engineer Tom Casson, was in attendance and presented a Resolution

for approval. He, along with Jack Knuppel and Angie Fletcher, were in attendance to

discuss the ongoing project allowing the Sangamon Valley Trail to stretch into Menard

County. They presented an intergovernmental agreement from Illinois Department of

Natural Resources for the Sangamon Valley Trail Development in Menard County and a

lengthy discussion ensued.

Resolution #03-18 – Approval of the 2018 Motor Fuel Tax Maintenance Contract.

Commissioner Cummings moved to approve the resolution. Commissioner Anderson

seconded the motion. The motion carried with three ‘ayes’, no ‘nays’, and one absent.

This shall be known as Resolution #03-18.

Approval of the Intergovernmental Agreement for the Sangamon Valley Trail

Development in Menard County. Commissioner Whitcomb moved to approve the

agreement. Commissioner Cummings seconded the motion. The motion carried with

three ‘ayes’, no ‘nays’, and one absent.

Health Department Report/Requests for Board Action

Sangamon County Health Department Director Jim Stone was in attendance and

discussed a community health survey, noted that the clinic is growing with clients, and

stated that Dr. Newton has agreed to be on the Board of Health.

County Treasurer’s Report/Requests for Board Action

County Treasurer Pam Bauser was in attendance and presented monthly financial

reports for review and discussion, she also updated the Board on the possibility of

emailing tax bills. Treasurer Bauser expressed concerns regarding the internal office

internet accessibility. A lengthy discussion ensued.

County Clerk’s Report/Requests for Board Action

County Clerk Patricia Duncheon was in attendance and presented the Semi-Annual

report from the 2nd half of 2017 for review. She also presented a class F liquor license

for approval. Commissioner Anderson moved to approve the liquor license.

Commissioner Whitcomb seconded the motion. The motion carried with three ‘ayes’, no

‘nays’, and one absent.

County Coordinator’s Report/Requests for Board Action

Coordinator Dara Worthington was in attendance and presented the approval of Health

Department bills for payment. Commissioner Whitcomb moved to approve payment of

the bills. Commissioner Anderson seconded the motion. The motion carried with three

‘ayes’, no ‘nays’, and one absent. She also updated the Board on the SMART launch

into Sangamon County being in limbo, and the UCCI meeting she attended.

Individual Board Members - Report/Requests for Board Action

Commissioner Cummings updated the Board on Sunny Acres. Some issues discussed

were the vacancies at Country Side Estates, elevator problems, and bad debt write-offs.

Coordinator Worthington presented a Project Management Agreement between Menard

County and Heritage Operations Group, L.L.C. for approval. Commissioner Cummings

moved to approve the agreement. Commissioner Anderson seconded the motion. The

motion carried with three ‘ayes’, no ‘nays’, and one absent.

Executive Session

Commissioner Cummings moved to enter into Executive Session at 7:27 p.m.

Commissioner Whitcomb seconded the motion. The motion carried with three ‘ayes’, no

‘nays’, and one absent.

Adjournment

With no other business coming before the Board, Commissioner Whitcomb moved to

adjourn the meeting at 7:37 p.m. Commissioner Anderson seconded the motion. The

motion carried with three ‘ayes’, no ‘nays’, and one absent.

http://menardcountyil.com/files/4615/1862/8724/01_30_18_Draft_Board_Minutes.pdf