Sangamon Sun

Springfield Public School District #186 Board of Education met February 5.

Here is the minutes provided by the Board:

The Board of Education convened in Regular Session on February 5 A.D., 2018, at 4:10 p.m., there being present thereat:

Present: Adam Lopez, President

Julie Hammers, Board Secretary

Judith Johnson

Anthony Mares

Donna Moore

Jamie Sisti

Jennifer Gill, Superintendent

Rekha Goswami, Student Member

Call To Order:

1.1Roll Call

President Lopez called the meeting to order.

Approval Of Executive Session:

Mrs. Sisti moved to adjourn to Executive Session to consider the following matters:

Motion seconded by Mrs. Moore and carried by the following vote:

Those voting “aye”: Johnson, Lopez, Mares, Moore, Sisti

Those voting “no”: None.

Adjournment to Executive Session:

The meeting adjourned at 4:10 p.m. and reconvened at 6:41 p.m. Upon reconvening, it was noted that five Board members were present.

President's Report:

3.1 President's Comments

Mr. Lopez made the routine announcement that public comment on published agenda items would occur during the Public Comments portion of the meeting. He instructed those interested in addressing the Board to fill out the required Public Participation at Board Meetings Form and submit it to Ms. Mitchell in the front row of the audience. Additionally, he reminded those interested in addressing the Board that comments are limited to three minutes.

Mr. Lopez then announced that the Board selected Mr. Bill Ringer to fill the vacancy in Sub- District 7. He indicated that Mr. Ringer would be sworn in later in the evening and be seated at the February 20, 2018 meeting. Mr. Lopez congratulated Mr. Ringer on his appointment.

Mr. Lopez then reported that the Board had recently met for Board Self-Evaluation work. He indicated that some of the work from that meeting and a meeting conducted on November 7, 2015, surrounding Board procedures and orientation will be implemented in the near future.

3.2 Board Salutes

Mrs. Moore saluted Graham Elementary School for engaging their students in reading through the creation of a book club in which she also participated.

Ms. Johnson saluted the boys basketball teams at each high school. Additionally, she saluted the Black History Month Read-in event at Feitshans Elementary School.

Mr. Mares saluted all those involved with the City Basketball Tournament. He recently visited Graham and Jane Addams elementary schools.

Discussion Items:

4.1 Old Business

Ms. Johnson asked that Ms. Grove provide an update regarding the Social Emotional Learning Standards. She encouraged administration to spread the knowledge provided to Matheny- Withrow surrounding restorative justice to other schools.

4.2 New Business

Mr. Lopez asked that the procedures developed during the January 23, 2018 special meeting be prepared for incorporation into the Board Policy and that an agenda item with this topic be added to the February 20, 2018 meeting agenda.

4.3 Student Business

Ms. Goswami reported that the Student Roundtable held their Unity Day event on January 20. She indicated that it had been a very successful event with over 150 students from Lanphier High School, Lutheran High School, Sacred Heart Griffin High School, Southeast High School and Springfield High School.

Ms. Johnson asked how students could become involved with the Student Roundtable. Mrs. Gill reported that students could contact their guidance dean, if interested. Mrs. Moore asked if students could join mid-year. Mrs. Gill reported students are welcome to join at anytime.

Presentations To The Board:

5.1 Springfield Ball Charter School's Charter Agreement

Board members were provided with electronic copies of the Ball Charter School Agreement and the Springfield Ball Charter School Annual Report. Copies of the Annual Report have been filed with the Official Minutes and are available for public viewing on the Electronic School Board.

Mr. Matt Fraas, Principal, overviewed the presentation including sharing information regarding:

• Current Board of Directors

• Current members of the Instructional Leadership Team

• The school’s mission and vision

• Unique opportunities offered by the school

• Academic achievement

• Professional development provided to teachers

• Agreement revision highlights, including information on changes to student grouping

There was some discussion regarding a change to the agreement that would require the school to pay rent on the building, how that money will be used by the District, how building maintenance is paid and the savings the District realizes from the partnership.

Business Reports:

6.1 Financial Report

Board members were provided with electronic copies of the Monthly Financial Report for January 2018. Copies have been filed with the Official Minutes and are available for public viewing on the Electronic School Board.

Mr. Joseph Bascio, Business Manager, reported Education Fund revenues of approximately $5.2 million for the month with expenditures of approximately $9.4 million. He indicated that the Operations and Maintenance Fund saw revenues of approximately $204,000 during the month of January and expenditures of approximately $1.1 million. Mr. Bascio further reported outstanding State of Illinois payments due the District total approximately $5.1 million, as of January.

Superintendent's Report:

7.1 Superintendent's Report

Mrs. Gill asked that a moment of silence be observed for Butler Elementary School student, Charlee Walton, who recently passed away. A moment of silence was observed.

Mrs. Gill then provided the following updates and Shout-Outs:

• She commended the staff of Butler Elementary for their response and support of students during this time.

• She commended the Southeast Spartans for winning the Boys City Basketball Tournament and the Springfield Senators for winning the Girls City Basketball Tournament.

• She commended those involved with organizing the tournaments and area law enforcement for their work to keep everyone safe during the boys’ event.

• Shout out to Lincoln Magnet School and Grant Middle School boys basketball teams for advancing to the state basketball tournament.

• Ms. Goswami and the members of the Student Roundtable for their work to create a successful event that benefited the community, in addition to the students involved.

• Those who organized the Spirit of Giving food drive to benefit the St. Martin de Porres food bank.

• Jim Brady, head custodian at the Early Learning Center, for being recognized by Horace Mann for his hard work and friendly demeanor. He was awarded the Mugs and Kisses award by Horace Mann.

• Reminder that applications are being accepted for the Horace Mann Educator of the Year, Rising Star Award and Administrator of the Year. Visit the District’s homepage for more information.

Mrs. Gill then provided the Board with some information requested by Mr. Mares. She reported that the transportation budget last year totaled approximately $10.07 million. It is expected to total $10.325 million this year. With the proposal being presented, next year’s budget will increase to $11.25 million and $11.65 million for the 2020 fiscal year. Over $6 million is expected in categorical reimbursement, as well as additional reimbursement for early childhood transportation needs.

Consent Action Items:

8.1 Approval of Consent Action Items

Approval of consent action items as listed in the agenda.

Resolution: The Superintendent recommends approval of the consent action items 8.2 through 8.6 as described in the corresponding resolutions.

Original – Motion

Member (Donna Moore) Moved, Member (Judith Johnson) Seconded to approve the ORIGINAL motion 'The Superintendent recommends approval of the consent action items 8.2 through 8.6 as described in the corresponding resolutions'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5 - 0

Those voting “aye”: Johnson, Lopez, Mares, Moore, Sisti

Those voting “no”: None.

8.2 Approval of the Minutes of the Executive Session and the Regular Meeting of January 16, 2018

Resolution: Whereas, the Board of Education of Springfield School District 186 reviews the minutes of the regular session and the executive session of the previous Board Meetings; and Whereas, copies of these sets of minutes were distributed to the Board in the board packet prior to this meeting; Now Therefore Be It Resolved that the Board of Education approves the aforementioned set of regular session and executive session minutes and directs the Secretary to include them in the official records of the Board of Education meetings.

8.3 Approval of the Release of Executive Session Minutes from July 10, 2017, through December 18, 2017

Resolution: Now Therefore Be It Resolved to publicly release the executive session minutes of the following Board meetings (except for portions of such minutes that have been redacted for the reason that the need to maintain confidentiality of certain personnel information continues to exist): Regular Meeting of July 10, 2017 Regular Meeting of July 24, 2017 Regular Meeting of August 7, 2017 Regular Meeting of August 21, 2017 Regular Meeting of September 5, 2017 Regular Meeting of September 18, 2017 Regular Meeting of October 2, 2017 Regular Meeting of October 16, 2017 Regular Meeting of November 6, 2017 Regular Meeting of November 20, 2017 Regular Meeting of December 4, 2017 Regular Meeting of December 18, 2017

8.4 Approval of a Resolution Regarding Verbatim Recordings from July 10, 2017, through December 18, 2017

Resolution: Now Therefore Be It Resolved to extend non-disclosure of the recordings of the closed Executive Session portions of the Board’s regular and special meetings set forth below for the reason that the need to maintain confidentiality continues to exist and to authorize and direct the Board Secretary to destroy such recordings on or after the identified dates: Regular Board Meeting Date — Authorized Destruction Date July 10, 2018 — January 11, 2019 July 24, 2017 — January 25, 2019 August 7, 2017 — February 8, 2019 August 21, 2017 — February 22, 2019 September 5, 2017 — March 6, 2019 September 18, 2017 — March 19, 2019 October 2, 2017 — April 3, 2019 October 16, 2017 — April 17, 2019 November 6, 2017 — May 7, 2019 November 20, 2017 — May 21, 2019 December 4, 2017 — June 5, 2019 December 18, 2017 — June 19, 2019

8.5 Approval of Payroll and Bills Payable

Resolution: That the Board of Education approves payroll and bills payable as shown in the attached report.

8.6 Approval of Travel for the Southeast Girls Track and Field Team

Resolution: Whereas, the Southeast Girls Track and Field Team has requested permission to travel to the Midwest Team Championships in Paducah, Kentucky; and Whereas, the Southeast Girls Track and Field Team agrees to raise all necessary funds and abide by all rules and regulations of Springfield School District 186; Now Therefore Be It Resolved that the Southeast Girls Track and Field Team has permission to travel Paducah, Kentucky, on April 27- 28, 2018.

Roll Call Action Items:

9.1 Approval of Personnel Recommendations

Resolution: The Superintendent recommends adoption of the Personnel recommendations as presented.

Original - Motion Member (Judith Johnson) Moved, Member (Anthony Mares) Seconded to approve the Original motion 'The Superintendent recommends adoption of the Personnel recommendations as presented'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5 - 0

Those voting “aye”: Johnson, Lopez, Mares, Moore, Sisti

Those voting “no”: None.

9.2 Approval of Salary Determination for Substitute and Hourly Support Staff

Salaries for support staff are reviewed and set for coming school years, including Substitute and Hourly Support Staff.

Resolution: The Superintendent recommends approval of the salaries for Substitute and Hourly Support Staff for the 2017-18 and 2018-19 school years.

Original – Motion

Member (Donna Moore) Moved, Member (Judith Johnson) Seconded to approve the Original motion 'The Superintendent recommends approval of the salaries for Substitute and Hourly Support Staff for the 2017-18 and 2018-19 school years'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5 - 0

Those voting “aye”: Johnson, Lopez, Mares, Moore, Sisti

Those voting “no”: None.

9.3 Approval of a Resolution for Bank Line of Credit

Approval of the line of credit to be established with Commerce Bank in the amount of $15,000,000 at an interest rate of 3.39% for two years.

Resolution: The Superintendent recommends the following resolution: Whereas, it is necessary that the District maintain sufficient cash flow throughout the year to meet authorized payroll and accounts payable expenses of the District as they become due; and Whereas, the District may experience temporary cash-flow shortages; and Whereas, Section 5/17-17 of the School Code authorizes the issuance of notes or other obligations in connection with the establishment of a line of credit with a bank or other financial institution that may be drawn upon in the event of a cash flow shortage; and Whereas, it is in the best interests of the District that a line of credit be so established for the balance of FY2018 and for FY2019; and Whereas, the Superintendent was authorized and directed to solicit proposals from banks and other financial institutions for establishment of a line of credit that shall not exceed $15,000,000, which line of credit shall be drawn upon only in circumstances where the District's cash flow is insufficient to meet necessary expenses; and Whereas, the District received proposals from banks and the

Commerce Bank had the lowest aggregate bid; Now Therefore Be It Resolved that the Superintendent is hereby authorized and directed to enter into an agreement with Commerce Bank finalizing the line of credit for $15,000,000 at a rate of 3.39% for a term beginning February 6, 2018, through June 30, 2019.

Original – Motion

Member (Donna Moore) Moved, Member (Jamie Sisti) Seconded to approve the Original motion 'The Superintendent recommends the following resolution: Whereas, it is necessary that the District maintain sufficient cash flow throughout the year to meet authorized payroll and accounts payable expenses of the District as they become due; and Whereas, the District may experience temporary cash-flow shortages; and Whereas, Section 5/17-17 of the School Code authorizes the issuance of notes or other obligations in connection with the establishment of a line of credit with a bank or other financial institution that may be drawn upon in the event of a cash flow shortage; and Whereas, it is in the best interests of the District that a line of credit be so established for the balance of FY2018 and for FY2019; and Whereas, the Superintendent was authorized and directed to solicit proposals from banks and other financial institutions for establishment of a line of credit that shall not exceed $15,000,000, which line of credit shall be drawn upon only in circumstances where the District's cash flow is insufficient to meet necessary expenses; and Whereas, the District received proposals from banks and the Commerce Bank had the lowest aggregate bid; Now Therefore Be It Resolved that the Superintendent is hereby authorized and directed to enter into an agreement with Commerce Bank finalizing the line of credit for $15,000,000 at a rate of 3.39% for a term beginning February 6, 2018, through June 30, 2019'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5 – 0.

Those voting “aye”: Johnson, Lopez, Mares, Moore, Sisti

Those voting “no”: None.

9.4 Approval of a Contract Extension with First Student

Resolution: Whereas, Springfield Public School District 186 has reached an agreement with First Student for an extension of the contract to provide transportation services including provisions for software/application pilots for District 186 for the 2018-2019 and 2019-2020 school years; Now Therefore Be It Resolved that the Board of Education approves the agreement and authorizes the Superintendent to execute the necessary documents on behalf of the Board.

Original – Motion

Member (Judith Johnson) Moved, Member (Jamie Sisti) Seconded to approve the Original motion 'whereas, Springfield Public School District 186 has reached an agreement with First Student for an extension of the contract to provide transportation services including provisions for software/application pilots for District 186 for the 2018-2019 and 2019- 2020 school years; Now Therefore Be It Resolved that the Board of Education approves the agreement and authorizes the Superintendent to execute the necessary documents on behalf of the Board'.

Mrs. Moore asked that the process for bidding begin earlier in the year the next time it is needed. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5 - 0

Those voting “aye”: Johnson, Lopez, Mares, Moore, Sisti

Those voting “no”: None.

9.5 Student Discipline

Resolution: That the Board approves the student discipline as discussed in Executive Session and summarized by the Superintendent as follows:

• One 8th grade student from Washington Middle School expelled through the end of the 2017 – 2018 school year with a program and,

• One 9th grade student from Lanphier High School expelled through the end of the first semester of the 2018 – 2019 school year with a program and,

• One 10th grade student from Springfield High School expelled through the end of the first semester of the 2018 – 2019 school year with a program.

Original – Motion

Member (Donna Moore) Moved, Member (Anthony Mares) Seconded to approve the Original motion 'That the Board approves the student discipline as discussed in Executive Session and summarized by the Superintendent'. Upon a roll call vote being taken, the vote was: Aye: 5 Nay: 0. The motion Carried. 5 - 0

Those voting “aye”: Johnson, Lopez, Mares, Moore, Sisti

Those voting “no”: None.

Oath Of Office:

10.1 Oath of Office

Mr. Lopez asked Mr. Ringer to stand to take the Oath of Office. Mr. Lopez then administered the Oath of Office to Mr. Ringer, as follows:

“I, Bill Ringer, affirm that I will faithfully discharge the duties of the office of member of the Board of Education of the Springfield Public School District 186 in accordance with the Constitution of the United States, the Constitution of the State of Illinois, and the laws of the State of Illinois, to the best of my ability.”

"I further affirm that:

"I shall respect taxpayer interests by serving as a faithful protector of the School District's assets;

"I shall encourage and respect the free expression of opinion by my fellow board members and others who seek a hearing before the board, while respecting the privacy of students and employees;

"I shall recognize that a board member has no legal authority as an individual and that decisions can be made only by a majority vote at a public board meeting; and

"I shall abide by majority decisions of the board, while retaining the right to seek changes in such decisions through ethical and constructive channels.”

Announcements:

11.1 Next Regular Meeting — Tuesday, February 20, 2018, at 5:30 p.m. — Board Room

11.2 Upcoming District Events February 19 – Presidents' Day

February 22 – 6th Grade Preview Night

11.3 Freedom of Information Report

11.4 Alliance Legislative Reports – 100-51, 100-52, 100-53

Available at https://www.iasb.com/govrel/alrmenu.cfm

Public Comment:

There was no public comment at this time.

Adjournment:

There being no further business to come before the Board, Mr. Lopez declared the meeting adjourned until Tuesday, February 20, 2018. The meeting adjourned at 7:42 p.m.

http://esbpublic.springfield.k12.il.us/Reference_Library/ESB_Minutes/2.5.18minutes.pdf