Sangamon Sun

Village of Williamsville Village Board met March 12.

Here is the minutes provided by the Board:

The Town Hall/board meeting was called to order at 6:30 pm by President Yokley. Clerk: Karen Winger. Trustees: Patrick Gettleman, Dave Carter, John Brennan, Skylar Tierney, Heather Hofferkamp, Matt Bunger

Guests: See attached.

Communications: Trustee Tierney reminded everyone to vote for Casey Tuttle.

Trustee Brennan moved to approve the minutes of the regular board meeting of February 26, 2018, seconded by Trustee Gettleman. All ayes, motion carried.

Guests Comments/Concerns:

Committee Reports:

Finance (Skylar Tierney): Trustee Tierney made a motion to approve the bills as presented. Trustee Carter seconded the motion. All ayes, motion carried.

Trustee Tierney made a motion to approve Ordinance # 2018-02, an ordinance making appropriations of sums of money necessary to defray all necessary expenses and liabilities of the Village of Williamsville, Sangamon County, Illinois, for the calendar year ending December 31, 2018. Trustee Brennan seconded the motion. All ayes, motion carried.

Trustee Tierney made a motion to approve Ordinance # 2018-03, an ordinance authorizing the Village of Williamsville, Illinois, to borrow funds from Williamsville State Bank & Trust in a maximum principal amount not to exceed $2,000,000.00. Trustee Hofferkamp seconded the motion. All ayes, motion carried.

Public Safety (John Brennan): Trustee Brennan shared the Incident Analysis Report for February.

Trustee Brennan stated a meeting was held on March 7th with the railroad authority, the Federal Railway administration, IDOT, Union Pacific Railroad and the ICC to discuss a possible Quiet Zone for the Village. He stated the village has submitted a Notice of Intent regarding a 24hour Quiet Zone for the village. This also encompasses the Lester Street crossing as well as the Main Street crossing. Some of the concerns that were discussed prior to filing the Notice of Intent included the location of the signage that is required. He stated they had a site inspection with all of the agencies involved. He stated the Village received some recommendations as to where the signage should be located to complete the requirements required for the Quiet Zone. Additionally, the agencies researched crossing information for Sangamon County. He stated the state of Illinois has a little over 10,000 crossings. Between 2012 and the end of 2027, there is a total of 306 crossings in Sangamon County. A total of 13 accidents occurred during those years in Sangamon County. This amounts to approximately 1.8% of the state total. He stated he researched the Lester Street crossing and states there have been no accidents recorded at that crossing. In regards to the Main Street crossing, there have been three incidents recorded. The latest collision occurred in 1981. There were no injuries reported regarding any of the collisions. The injury risk with the safety equipment that is in place at both at both of these crossings, allows for the Quiet Zone. The Village has sixty days to hear any comments in regards to the intent that has been submitted. He stated the Quiet Zone may possibly go into effect towards the beginning of summer. President Yokley stated that the Village is one of several towns asking for a Quiet Zone. He stated there is approximately 63% of towns, who are eligible, that are already a Quiet Zone or seeking to become a Quiet Zone.

Trustee Carter discussed the trucks that come off the northbound interstate exit and do not have to stop at the stop sign. He asked if the Village could do anything regarding the fact that IDOT allows vehicles to not stop at the stop sign before turning right. He states he has seen numerous incidents when the semi-trucks cross into the left lane and he is afraid they are going to cause an accident. Trustee Brennan mentioned putting a squad car down by where they turn left to go down to the coal mine. President Yokley states we can take enforcement action for improper lane usage or changing lanes improperly.

Water & Sewer, (Matt Bunger): Trustee Bunger discussed the project of relocating the water line at Caldwell’s storage sheds.

Trustee Bunger stated he doesn’t have any updates regarding the UCR (water commission). President Yokley stated he has asked for a meeting with CWLP.

Economic Development (Hofferkamp): Trustee Hofferkamp stated they recently had a meeting with a couple of program planners from Speedway. The meeting was held to discuss how our policies and procedures work regarding annexation, variances, zoning issues, plat surveys, etc. They were given an opportunity to ask any questions they had. Randy Segatto, Village Attorney, attended the meeting also. Kevin Kuhn was there also to iron out any engineering questions/issues. Speedway will be starting the construction process in the fall. They plan to open in April 2019.

Trustee Hofferkamp stated she has received a request for TIF funds from the Route 66 Museum (Jason Hayward). She stated Jason states opening day is April 1st. She stated the Village has already provided Hayward with some TIF funds for a prior project. She stated we will wait until the facility is open before considering additional funds. She stated her committee will meet to discuss the request, then will bring it to the village board.

Trustee Hofferkamp stated Randy is working on the garbage ordinance. She stated the village will not be hosting a meet and greet with the waste haulers until probably April.

President Yokley thanked Heather for arranging the meeting with Speedway. He believes this will give us an earlier start date since there’s a lot of clarification on what needs to be done and what isn’t required.

Parks & Recreation (Dave Carter): Trustee Carter thanked Public Works for all of the projects they have been working on.

Streets, Alleys, Sidewalks & Storm Sewers (Patrick Gettleman): Trustee Gettleman had nothing to report.

Additional Business: President Yokley stated a meeting was held with several developers regarding the property behind the library. He states the recommendation that resulted from the meeting is for the village to be the developer for this land. He states there is no way this is going to work without the village being the developer. He stated the engineer will prepare the cost for installing the street, water, sewer, and the sewer line to Route 66. He stated then the village will put the property up for sale. He stated the general census was the village will get the most money if we have an auction. One of the developers, along with Randy Segatto, suggested that the highest bidder will get to pick the first lot. Then, he can have any or all of the rest of the remaining lots. If he chooses not to take any additional lots, then the process begins again to bid on the next lot. You do the same process every time. If there are several different bidders, then at the end, you bid as an entirety (all 6 lots). At the end, it depends on which method creates the most income for the village, and then that will determine which way the village will proceed. He states that if this is done, the board will have to approve (only if it offsets enough of the expenses of infrastructure). He states the board will have the final decision whether to accept or deny.

President Yokley stated the engineers asked for a name for the subdivision behind the library, so he took the liberty to call it the “Richardson Subdivision”. He stated this is named in Nancy Richardson’s (prior president of the library) honor since she didn’t get to see the library finished, due to passing away suddenly. He stated that if the board has any other suggestions, to notify him.

More discussion was made regarding the lots behind the library. Trustee Gettleman stated he feels they can’t make a good decision until they get figures on infrastructure costs.

Trustee Carter made a motion to move forward regarding allowing Kuhn & Trello to prepare costs estimates for the subdivision. Trustee Tierney seconded the motion. All ayes, motion carried.

President Yokley stated the Easter egg hunt will be held on March 24th. Also, the fireworks will be held on June 24th. A rain date of July 1st has been set.

Discussion was made regarding repairing the old library (depot). The village will be seeking estimates for the necessary repairs.

The regular board meeting of the Board of Trustees for the Village of Williamsville adjourned at 7:06 p.m.

http://williamsville.illinois.gov/uploads/2/6/0/5/26052373/minutes_march_12_2018.pdf