Sangamon Sun

Chatham Fire Protection District Board met February 23.

Here is the minutes provided by the Board:

• Call To Order

❖ Meeting was called to order at 1730 hours.

• Roll Call

❖ Present were: Trustee Hughes, Trustee Perkins, Chief Schumer, Assistant Chief Osborne; Lt. Bolletta and Administrative Assistant Kashima Stotts

❖ Absent were: Trustee Mueller was an another commitment

• Approval Of Previous Minutes

❖ Open and closes session minutes of February 13, 2018 District Meeting were presented for approval. Motion to approve the minutes was made by Trustee Perkins and seconded by Trustee Hughes; motion passed.

Hughes Yes Mueller absent Perkins yes

• Treasurers Report

❖ Motion was made to pay the bill by Trustee Perkins and seconded by Trustee Hughes; motion passed.

Hughes yes Mueller absent Perkins yes

❖ Trustee Hughes and Trustee Perkins accepted treasurer’s report.

02/13//2018 02/23/2018

UCB-Money Market Account $ 60,482.45 $ 58,563.39

Bank & Trust M/M $ 1,055,908.43 $ 1,031,584.35

Bank & Trust Pension $ 33,942.13 $ 36,946.19

Bank & Trust Equipment Reserve Fund $ 432,944.71 $ 432,997.23

Bank & Trust Real Estate Fund $ 591,925.42 $ 591,993.56

Bank & Trust Death Benefit Supplement $ 19,626.21 $ 19,627.72

Bank & Trust Foreign Fire Insurance Board $ 60,033.77 $ 60,033.77

Bank & Trust Donations & Memorial Fund $ 178.85 $ 136.42

Chatham Fire Department Volunteer Account $ 6,130.71 $ 4,755.38

• Public Comments And Concerns:

❖No public comment

• Old Business:

❖ Option Agreement with Janet Marsha Currie Trust for Farmland owned by CFPD was discussed per Mr. Currie the agreement was held up with his attorney he will review and return agreement as soon as he can.

• New Business:

❖ Vendor List was reviewed, no new additions at this time

❖ Purchase of two sets of bunker gear (coat, pant) for Probationary FF/EMT’s Vrchota and Calfee were discussed, Trustee Perkins made a motion to approve the purchase of 2 sets of bunker gear and was seconded by Trustee Hughes; motion passed.

Hughes yes Mueller absent Perkins yes

❖ Annual membership dues for Chaplain Volkert’s membership to Federation of Fire Chaplains in the amount of $100.00 was discussed. Trustee Perkins made a motion to approve the renewal of the annual membership dues for Chaplain Volkert in the amount of $100.00 and was seconded by Trustee Hughes; motion passed.

Hughes yes Mueller absent Perkins yes

• Board Of Fire Commissioners:

❖ Oral interviews are scheduled for February 28, 2018

❖ Two candidates will be attending the oral interviews

❖ Board will be discussing the Lieutenants promotional process

• Pension Board:

❖ 2017 Actuarial Valuation Report review

• Foreign Fire Insurance Board:

❖ Discussion by Lt. Bolletta

⇒ Met and voted on helmets

⇒ Made contact with vendor that won the bid to verify they meet the specifications

⇒ Meet next month

• Chief Schumer Report

• Trustee’s accepted the Chief’s semi-monthly report.

• The following items were discussed:

• Apparatus Group

• Had a meeting this past January 18, 2018

• Discussed U1 and U4 replacement options

• Discussed AFG – requesting funding for ambulance to replace 3F27

• Discussed equipment purchases and needs for apparatus

• Discussed preparation of annual report for July 2018

• Volunteer Working Group

• FFIB approved the purchase of retractable banners, table banners and popup tents for recruiting efforts

• We have 12 positions vacant for volunteer members for FF

▪ We are sending out letters to new candidates hope to see them at March business meeting

• FTE

• Nothing to report

• Trustee Perkins and Chief Schumer preparing for CBA negotiations with Local 4490

• PTE

• Nothing to report

• Safety Working Group

• Nothing to report

• Pre-Annexation Working Group

• Currie has not reached out to us or the Village of Chatham with completed Option Agreement.

• We need to reach out to Grace Adloff

• Equipment and Miscellaneous Building Items

• In the process of purchasing new ICS system vest for ambulances and additional locations

• Reviewing a member proposal to add roof hooks to the Engines and the Truck company

• Reviewing a members proposal to wrap handles of specific tools for better gripping and handling during operations – permission given to move forward with wrapping pike poles and Halligan bars, along with roof hooks once purchases

• AC is working on multiple apparatus issues

• Air packs have come in and AEC will be conducting training

• Personnel issues

• Working on phase 2 - 2nd year FF Driving Program

• Phase 3 – Lt’s Guidebook / Program will be started after Phase 2 complete.

• Preparing for upcoming events

• District Trustees and Chief to District Trustees training in Champaign on March 3, 2018

• Participation with SCSO personnel in an Active Shooter drill on March 20, 2018 at GHS. DC Rose and Lt. Bolletta attended initial meeting with all agency representatives.

• Open House October 6, 2018 – 90th anniversary of the District

• Holiday Parties:

• Children’s Party December 16, 2018.

• Adult Party – December 1 or 8, 2018

⇒ Jacobs put in for it at TRN

• Miscellaneous

• Working with Village of Fireworks ordinance that will require us to complete permits for the Village Fireworks displays

• Sinclair reviewing language and will update our applications FT, PT and Volunteer to abide by new law in Public Act 100-0285 regarding juvenile records of adjudication or arrest

• Will begin transition to ESO software

• Bob Bose built a changing room in the storage room for the privacy of our members when trying on uniform items

• Bruce, Bill and I will be attending a seminar on Pipeline in the area at Northbrook Center

• SCSD will be conducting training for the upcoming Active Shooter drill in March. The training will be March 5th at 0900 hours and March 8th at 1900 hours

• We will have a blood drive here on March 29, 2018 from 1600-1900 hours

• Asst. Chief Osborne Report

• Trustee’s accepted the Asst. Chief’s semi-monthly report.

• The following items were discussed:

• Grants

• 2016 AFG Grant - delivery of SCBA’s delivered and request for funds submitted to DHS

• 2017 AFG Grant – Application for ambulance submitted

• 2018 IPRF Grant – application submitted for Fire Studio-6 software

• 2017 FP&S Grant – application period opened on 2/12/2018

• Projects

• Engine 1 needs serviced, lube, oil change and filters

• Tanker 1 needs annual service

• Worked on hose tester to get through hose testing, will need major pump repair later

• Truck 1 is scheduled to go to Banner Fire for inoperative generator on Feb 27, 2018

• Closed Session

❖ Motion to go into Closed Session at 1750 hours to discuss Employment/Appointment matters in accordance with (5 ILCS 120/2) (c) (1) was made by Trustee Hughes and seconded by Trustee Perkins; motion passed.

Hughes yes Mueller absent Perkins yes

❖ In attendance were Trustee Hughes, Trustee Perkins, Chief Schumer, Assistant Chief Osborne and Administrative Assistant Kashima Stotts.

• Closed session started at 1751 hours.

• Closed session ended at 1802 hours.

• Returned to open session at 1803 hours

• Adjournment

❖ Motion to adjourn meeting at 1803 hours was made by Trustee Perkins and was seconded by Trustee Mueller; motion passed.

Hughes yes Mueller absent Perkins yes

Minutes by Administrative Assistant Kashima Stotts

http://cfd-il.com/sites/default/files/2018-02-23%20Trustee%20Minutes.pdf