Sangamon Sun

Village of Spaulding Village Board met Jan. 8.

Here is the minutes provided by the Board:

Call to order board meeting by Mike Foster @7pm. Roll call; Bill Hinkle, Mike Foster, Mary Ann Burge, Amy Cunningham. Absent; Dusty Brown, Kathy Tega.

Motion to approve last month meeting minutes made by Bill Hinkle seconded by Amy Cunningham. All in favor passes 3-0.

Motion to approve special meeting minutes made by Mary Ann Burge seconded by Bill Hinkle. All in favor passes 3-0.

Treasurer’s Report (Lisa)

As you know I print you out a copy of the bank statement every month letting you know what has been deposited into our bank accounts, and I am just wondering if we can forgo reading these at every meeting?

Amy: That would probably be something that you need to talk with the attorney about. It might be something where it needs to be in the minutes.

Lisa: I know that the other two villages that I am treasurer of do not.

Mike: When you publish the minutes do you five them a copy of the bank statement?

Lisa: I give them exactly what I give you and they approve and the board president will ask the trustees if they have any questions and then if so I will ask them.

Mike: I think that since we have two of the other trustees gone this month, I think we will do it as normal. Next month when we have a full board then we can bring it forward.

Month ending December 2017

Diamond Communications $1,300.00

Adam Carter Building Permit $177.20

Deborah Smith (Chief’s Belt) $250.00

Surplus Property $2,125.75

Aaron Palazzolo Surplus property $2,100.00

Sangamon County Ecitation Fee $12.00

Sangamon County Police Fines $408.67

Clearlake Township Road and Bridge Taxes $7,289.43

State of Illinois Income tax November 2017 $4,552.09

Sales Tax revenue September 2017 $386.95

State Use tax September 2017 $1,920.05

Video Gaming tax November 2017 $947.10

Telecommunication tax November 2017 $205.49

Ameren Utility Tax $1,589.29

Comcast Franchise fee $4,337.89

General Revenue Fund $211,470.22

General Revenue Balance $205,301.85

General Revenue INB $2,495.07

Outstanding Checks INB $179.87

General Revenue INB Balance $2,315.20

MFT Allotment $1,970.56

MFT Allotment Balance BOS $20,006.41

MFT INB $4,614.41

DUI fund BOS $626.38

Sangamon County Police Vehicle Fees $60.00

Police Vehicle Fee $1,220.90

Motion to approve treasurer’s report as read made by Amy Cunningham seconded by Bill Hinkle. All in favor passes 3-0.

Mike Foster: Question for you guys (Attorney’s), I know we can’t discuss any major motions with three sitting board members right now do I have that correct?

Attorney: That is correct.

Police Report (Chief Hillyer)

We have a lot going on we are still trying to get our hands around the new laws that went into effect January 1st. We are working an investigation with the Capital Police that has to do with a congressman. We also have an investigation with the FBI railroad police and I am pretty sure that the mayor wants you guys to be aware of that. We did conduct a detail on I55 with the Illinois State Police on distracted drivers from Williamsville to Pawnee which resulted in 7 citations for cell phones. Jeff has attended and completed his basic juvenile officer school. We did complete our last day of the range. We also passed out toys from the santa thing over in Riverton. We did discuss at the last meeting about the purchase of a new portable radio which that has been ordered.

Bill Hinkle: On the 19th I texted you about some dogs that were running lose and I never heard back from you.

Chief Hillyer: I have not had any other calls or complaints on them. I know Riverton did have a call on them and they recovered them and returned them to the owners. I think what we are going to start doing is if we see them we are going to pick them up and take them in ourselves.

Adam (Engineer Report)

I don’t have a whole lot to report tonight, I do want to check in on easements.

Mike: I have a lot of them here signed and we have one that one of the houses is going into foreclosure. We need to see if the bank needs to sign it or how we go about that. The only think I was unable to answer for them was the parcel number.

Adam: We will hold the temporary easements that we will hold and then destroy after we complete construction. Also on Schneider Street we got the utility pot holes done in front of Herman’s house where we are going to cut the ridge out. The one’s that I am most concerned about is the utilities going to house number 135. Electric and gas are not very deep. As far as gas goes, all of Spaulding is slated to be redone in 2019. The guy I have been talking with at Ameren put in a work order to go ahead and come out and get Schneider Street done when we are working on it. I also have your Ameren Franchise contracts with me and it was clear in the gas one to me, which doesn’t seem to be that much of an issue. On the electric it wasn’t clear at all, so I want the attorneys to read it. It doesn’t look like you guys are going to have a charge at all for them to come and move that line. Water service I talked to Alex Lyons as long as we let him open cut it he will come in as soon as the weather allows then he will get it done.

Mike: When was our target timeline to get this started.

Adam: We are shooting for March. Hopefully by the next board meeting I will have more of a schedule.

Robert Hutton (resident) I have been in here a few times because I have had complaints about my fence not being on my property line and I have brought to you a copy of the letter showing that it is on my property and I want her to leave me alone.

Mike: I understand why you are bringing this to us and you are not going to like what I have to say. Unfortunately, this is not something that we have jurisdiction over. This would be something to hang onto and if there are any more issues then she can get an attorney or you can show it to them.

Robert: The only other issue I have is there flood lights. I have an 8-foot fence and the lights go right over the top of it into our house. I can turn all the lights off in my house and it is still lite up like a Christmas tree at night. I am not asking them to take them down, just asking them to reangle them.

Mike: I had several things on my list and unfortunately mine would take an action of the board to get done.

Attorney’s: There were a couple things that were raised at the last meeting and there is an ordinance that would need to be changed for you to have that. There are certain colors that cannot be used like, red, yellow, green, or blinking, flashing or fluttering. This can be something we can discuss at the next meeting. A resident raised an issue at Docker’s, we can get into that if we need to. I know it does talk about only businesses in the village.

Mike: I know I think it needs to be updated because that hasn’t been done in a long time and it is something you may want to get with Brian at a later date to go over the ordinances.

Bill: I know we had talked about getting together to start going over updating ordinances again but that hasn’t happened yet.

Attorney: The public signs like click it or ticket signs, real estate signs are exempt from the ordinance. The last thing is that the resident has raised issue about business license and what we have come up with is that the liquor license is the business license. We also got a call from the lady whose property butts up to Jim and Annie’s and she is wanting a fence to be put up. I spoke with Brian and then with her again and gave her Mike Smith’s number so she could call and discuss it with him and that is where it was left. She said it was more of a safety concern because she has grandchildren that are there.

Mike: If they want one then we will put one up but Jim and Annie’s property line covers 82% of her driveway.

Mayor Cuffle: First of all, you would have to stay off the state easement.

Mike: Either way we don’t want to be a bad neighbor.

First thing up on the thing is we have a bid for $2,949.00 for the police department provide a department issued weapon. Right now, they can carry whatever they want. Right now because they carry their own, if that weapon is ceased then they don’t get it back. If the village owns them then it will be returned to the department.

Mayor Cuffle: First of all, don’t most departments use their own personal owned? My thinking is when is the last time we have had an officer involved shooting in Spaulding? I would rather you use a gun that you are comfortable with.

Chief Hillyer: Most of them provide the weapons for the officers.

Mike: A good reason for doing it is then we aren’t ordering several other types of ammunition.

Chief Hillyer: I will get you a list of all 52 agencies in Sangamon County.

Mike: Vehicles seized, the money from those vehicles in state statue says that the money has to go back into there fund because it has to be used for police business only.

Lisa: We have a line item for surplus property which is how we are tracking it.

Mike: Overweight tickets. They are telling us that we have to order a minimum of 1,000. We are missing out on that money and 2 or 3 of those vehicles will pay for the cost of those tickets.

Mayor Cuffle: We need to order them

Motion to purchase overweight tickets made by Mike Foster seconded by Bill Hinkle. All in favor passes 4-0.

Motion to go into closed session made by Bill Hinkle seconded by Mary Ann Burge. All in favor passes 4-0.

Motion to come out of closed session made by Mike Foster seconded by Amy Cunningham. All in favor passes 4-0.

Motion to adjourn made by Mike Foster seconded by Mary Ann Burge. All in favor passes 4-0.

http://www.villageofspaulding.com/meeting-minutes.html