Sangamon Sun

Village of Sherman Board of Trustees met March 6.

Here is the minutes provided by the Board:

Village Board In Attendance:

Trevor J. Clatfelter, President; Pam Gray, Trustee; Bret Hahn, Trustee; Brian Long, Trustee; Kim Rockford, Trustee; Kevin Schultz, Trustee

Approved Absence: Jay Timm, Trustee

Officials In Attendance:

Michael Stratton, Village Administrator; Jeremy Stuenkel, Treasurer; Don Craven, Corporate Counsel; Kevin Kuhn, Village Engineer; Craig Bangert, Chief of Police; Bruce Beal, Public Works.

Public In Attendance:

Byron Painter, Sandy & Chris Walden, Josh Carter, Ken Campbell, Flynn Hanners.

Opening:

1. Roll Call. Acting Village Clerk Stratton conducted roll call of the Village Board of Trustees with all members present, except Trustee Timm who has approved absence. A quorum was present with 5 attending and the President.

2. Pledge of Allegiance. Trustee Hahn led the group in the Pledge of Allegiance.

3. Set Agenda. President Clatfelter asked the Board for non-action items to be added to the agenda. No one requested additions to the agenda. President Clatfelter entertained a motion of the Board to set the agenda. Motion by Trustee Long, seconded by Trustee Rockford. Voice Vote with the Ayes having it (5/0). Motion passed.

Clerk’s Report:

1. Presentation of Minutes of February 20, 2018 Regular Board Meeting. Minutes of the Sherman Village Board of Trustees was presented for approval. Motion to Approve was made by Trustee Hahn, seconded by Trustee Gray. Voice Vote with Ayes having it (5/0). Motion Passed.

2. Presentation of Executive Session Minutes of February 20, 2018. Minutes of closed session of the Sherman Village Board of Trustees for the months of February 20, 2018 was presented for approval. Motion to Approve was made by Trustee Schultz, seconded by Trustee Hahn. Voice Vote with Ayes having it (5/0). Motion Passed.

3. Presentation of Bills for Authorization for Payment. President Clatfelter asked if there were any questions regarding the bills. Trustee Schultz asked about the bill from Waste Management for garbage pickup at Police department. Motion to Authorize payment of bills as presented by Trustee Schultz, seconded by Trustee Hahn. Voice Vote with Ayes having it (5/0). Motion Passed.

Treasurer’s Report. No Treasurer’s Report.

1. Treasurer’s Report. Village Treasurer presented Treasurer’s report to the Board.

President Clatfelter asked if there were any questions from the Board on the Treasurer’s report. There being none, Motion to Approve Treasure’s Report was made by Trustee Rockford, seconded by Trustee Schultz. Voice Vote with Ayes having it (5/0). Motion Passed.

Engineering Report.

No Engineering Report.

Legal Report.

No Legal Report.

Village Administrator & Economic Development Report.

No Village Administrator/Economic Development Report.

President’s Report.

1. Memorandum of Understanding with FOP Police. President Clatfelter requested the Chief of Police address the Board on the MOU. Chief Bangert addressed the Board and responded to any questions explaining the flex shift for the position of Sergeant that was not currently covered in the labor agreement that will provide for overlap and more command coverage. Motion to Approve the MOU was made by Trustee Rockford , seconded by Trustee Schultz. Voice Vote with Ayes having it (5/0). Motion Passed.

2. Village Zoning Map. President Clatfelter presented zoning map and asked if there were any questions. There being none. Motion to Approve Zoning Map was made by Trustee Rockford, seconded by Trustee Gray. Roll Call Vote with 5 Ayes and no Nayes. Ayes having it (5/0). Motion Passed.

3. Request for purchase of vehicle for public works. Presidnet Clatfelter tabled this request pending further review with the Village Treasurer.

4. New Village Park Play System/Splash Pad Project. President Clatfelter addressed the Board and request the establishment of the Parks and Recreation Committee to begin meetings for the new play system and splash pad for new village park. President Clatfelter requested approval to designate committee members Trustee Hahn, Trustee Long, Trustee Gray and Trustee Rockford. Motion to Approve Committee assignments was made by Trustee Schultz, seconded by Trustee Long. Voice Vote with Ayes having it (5/0). Motion Passed.

Committee/Department Reports.

No Committee Reports.

Sherman Police Department Report.

No Police Report.

Emergency Management Agency Report.

No EMA Report.

President Clatfelter made special mention of the issues relating to repairs needed on two of the four sirens in the Village. Original estimates from the vendor that installed were $6,400. Mr. Bruce Beal, Public Works Employee was able to repair the sirens at a cost of less than $300. All sirens were tested today and all worked. Special thanks was given to Mr. Beal for getting the sirens running and for saving the Village thousands of dollars in the process. Applause was made by all.

Department Of Public Works Report.

No Public Works Report.

New Business:

President Clatfelter noted there was no New Business before the Village Board.

Old Business:

President Clatfelter reminded the Board of two upcoming events. Garage Sales dates of Friday and Saturday April 27-28 and Clean Up Day Saturday May 5.

Civic Organizations:

President Clatfelter noted there was no Civic Organization to present before the Village Board.

Public Comment:

President Clatfelter noted two persons signed up to address the board. President Clatfelter reminded All of the Board Ordinance on Public Comment. President Clatfelter recognized Ms. Sandra Walden. Ms Walden addressed the Board with notes from Mr. John Miller on the Cass Comm fees increase for cable and internet and that franchise agreement expired. She also made note of the agenda item concerning public works vehicle request and requested public discussion, open meetings applies to parks and recreation committee and encouraged public participation.

President Clatfelter recognized Mr. Flynn Hanners. Mr. Hanners addressed the Board requesting review of the Cass Comm agreement and encouraged open competition of same vendors.

Executive Session.

President Clatfelter noted there was no need to go into closed session.

Adjournment:

President Clatfelter noted there was no further matters to come before the Board and entertained a motion to adjourn the public meeting. Motion by Trustee Rockford, seconded by Trustee Schultz. Voice Vote with Ayes having it (5/0). Motion Passed. Public Meeting was adjourned at 6:18 pm.

http://www.shermanil.org/Portals/0/Minutes/2018%20-%203%20(March)%206%20VB%20Minutes.pdf