Sangamon Sun

Pleasant Plains Branch Library Board of Trustees met April 10.

Here is the minutes provided by the Board:

The regular board meeting was called to order at 6:00 pm by Mark Cochran.

Attendance:

Trustees Present: Mark Cochran, Sandra Jurgens, Diane Hatcher, Angela Larakers, George Wayda, Jennifer Petefish

Trustees Absent: Lana Pfaffe

Staff Present: Kathleen Roegge, Director; Patty Smith, Librarian; Kelly Greene, Board Clerk

Visitors: None

Regular Agenda Items:

The agenda was approved as presented on a motion by Jurgens, seconded by Petefish

Approve Previous Minutes:

Minutes from the regular meeting held March 13, 2018 were presented and approved on a motion by Hatcher, seconded by Petefish.

Financial Report:

Prepared and presented by Kelly Greene for March 2018. It will be time later this month to begin discussing the budget for FY 2019.

Submit Bills:

Bills submitted for tonight were submitted totaling $9,526.63. Motion to pay bills as presented on a motion by Petefish, seconded by Wayda.

Ayes: Cochran, Jurgens, Hatcher, Larakers, Wayda, Petefish Nay: 0 Absent: Pfaffe

Administrators Report:

Roegge presented the report of Library statistics for the prior month. Roegge provided her report of activities at the branches, upcoming events, and staff attendance at workshops in her absence.

• The Board was able to review the newly redesigned children’s area in Ashland that was due to a grant from the Tracy Family Foundation. There are still some items to be purchased with the remaining grant funds.

• The adult fiction collections are being weeded at both locations and genres will be labeled.

• A “Back to Books” grant from the State Library was submitted in the amount of $3,000 that would allow the expansion of the youth services collection and the large print collection. A Digitization Grant is to be submitted later this week that would allow for funds to digitize local history items and equipment to digitize items.

• Kathy discussed recently held and upcoming programming in both locations including story hour, make-n- takes, book clubs, and movie days. Upcoming programs will celebrate the Illinois Bicentennial.

• The Adult Reading Tournament has recently ended.

• No issues were reported for maintenance to the buildings.

Committees:

No reports

Old Business:

• The Gardner Township meeting has been delayed until May due to other conflicts with their meeting schedule.

• We learned that we need to document the donor of seeds for the Seed Library to make sure that any issues would be trackable to the source. Kathy will also talk to the Native Seed Society to discuss the need to watch for invasive/noxious plants/seeds to ensure these types of seeds are not in our library. Old card catalogs will be used in both locations to file the seeds.

• We discussed the insurance needed for a maintenance/cleaning person. Our insurance agent suggested that we require the cleaning/maintenance person to offer their own insurance listing the library district as secondary insured.

• The Per Capita Grant for 2017 was received in the amount of $5823.30. We may still receive the 2016 Grant at some point in the future. Hopefully future Per Capita Grants will be back to regular amounts.

New Business:

• Effective May 1, Deb Gruen has given her resignation from the cleaning services at the library. We may be able to find a combined cleaning/maintenance person going forward. Kathy will put together a job description for this position.

Executive Session:

No executive or closed session was held at this meeting.

Committees to Meet:

Personnel – April 18, 6pm at Ashland

Building – April 25, 5pm at Plains

Budget/Finance – April 25, 6pm at Plains

The next meeting will be held on Tuesday, May 8 in the Pleasant Plains location at 6:00 pm.

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