Sangamon Sun

Pleasant Plains Branch Library Board of Trustees met March 13.

Here is the minutes provided by the Board:

The regular board meeting was called to order at 6:00pm by Mark Cochran.

Attendance: Trustees Present: Mark Cochran, Sandra Jurgens, Diane Hatcher, Angela Larakers, Lana Pfaffe

Trustees Absent: George Wayda, Jennifer Petefish

Staff Present: Kathleen Roegge, Director; Deb Gruen, Librarian; Kelly Greene, Board Clerk

Visitors: None

Roegge handed out Statement of Economic Interest forms to Trustees to complete and return to the Cass County Treasurer.

Regular Agenda Items:

The agenda was approved as presented on a motion by Pfaffe, seconded by Hatcher.

Approve Previous Minutes:

Minutes from the regular meeting held February 13, 2018 were presented and approved on a motion by Hatcher, seconded by Pfaffe.

Financial Report:

Prepared and presented by Kelly Greene for February 2018.

Submit Bills:

Bills submitted for tonight were submitted totaling $8179.06. Motion to pay bills as presented on a motion by Larakers, seconded by Jurgens.

Ayes: Cochran, Jurgens, Hatcher, Larakers, Pfaffe Nay: 0 Absent: Wayda, Petefish

Administrators Report:

Roegge presented the report of Library statistics for the prior month. Roegge provided her report of activities at the branches, upcoming events, and staff attendance at workshops in her absence.

• An update was given on the Children areas being updated as a result of the Tracy Foundation Grant received last month. An open house will be held in April for the public to view the new area and to officially open the area. We hope representatives from the Tracy Foundation are able to attend.

• The annual ILLINET Interlibrary Loan Traffic Survey was completed and submitted.

• The Per Capita Grant has not been received at this point. Kathy has noted that some libraries have received them, but we have not as of today.

• An update was given current and upcoming programming activities held at each location. The Adult Reading Tournament will be completed at the end of March. A list of prizes and grand prizes was discussed. A schedule of the Summer Reading Program activities was discussed.

• No building issues were discussed tonight.

Old Business:

• Kathy has done some research on the Seed Library project discussed at the last meeting. She has reached out to the local Extension office and learned that there is some seed- related legislation in process in Illinois that would require us to inventory and report on the types of seeds we have in the library. Kathy will contact the Department of Agriculture and see what specifically the requirements would be if we decide to pursue this project. She also subscribed to a seed library newsletter to find out more information.

• Kathy and Mark will be attending a Gardner Township meeting to promote and discuss opportunities for the Library to use their facility for library services in the future.

• We reviewed a listing of building maintenance expenses over the past few year to determine if there were any expenses that could be covered through the hiring of a part-time maintenance person. We also discussed insurance requirements that would be required of the individual in order to protect the library.

New Business:

• Kathy has been researching online services to teach computer skills to patrons. One option she reviewed was the LyndaLibrary from LinkedIn. This would allow the library to help patrons and staff to acquire hard and soft skills to advance digital literacy initiatives in the community. Kathy has a trial service she has subscribed to that she will route to trustees to review. The cost of the service is $2500 for 5 concurrent licenses.

• Kathy has also reviewed a Recorded book streaming video service that is unlimited streaming video for patrons for a cost back to the library. At the current time we will not review this project further.

• We need to review Closed Session minutes and audio recordings to determine if any of the minutes need to become open to the public. The trustees directed Kathy Roegge to review the closed session minutes to determine if any need review for possible opening to the public.

Executive Session:

No executive or closed session was held at this meeting.

Committees to Meet:

None

The next meeting will be held on Tuesday, April 10 in the Ashland location at 6:00 pm.

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