Sangamon Sun

Tri City Community Unit School District 1 Board of Education met May 17.

Here is the minutes provided by the Board:

I. Pledge of Allegiance/Call to Order/Roll Call

A. Roll Call

Meeting started at 7:30 pm. Board members in attendance were: Mrs. Bedolli, Mrs. Black, Mr. Boggs, Mr. Heck, and Mr. Rentschler. Absent Mr. Marvin and Mrs. Romines.

II. Closed Session

A. Adjournment from Regular Session to Closed Session

B. Appointment, Employment, Compensation, Discipline, Performance or Dismissal of Personnel [5 ILCS 120/2(c)(1)]

C. Security Procedures to Discuss Potential Danger to Public Property [5 ILCS 120/2(c)(8)]

C. Student Discipline [5 ILCS 120/2(c)(9)]

D. Adjournment from Closed Session to Regular Session

III. Action Items from Closed Session

A. Approve MOU for TCEA – August 14 (CPI training) for August 17 or August 18

Motion to approve the MOU as presented. Motion made by Mr. Rentschler and seconded by Mr. Boggs. A roll call vote was taken. Mrs. Bedolli – Yes, Mrs. Black – Yes, Mr. Boggs, - Yes, Mr. Heck – Yes, and Mr. Rentschler –Yes. 5-0.

B. Approve Additional Bus Stipend for Field Trips in Excess of 100 miles One-Way back to March 21, 2018

Motion to approve the bus stipend of $100 for field trips in excess of 100 miles. Motion made by Mrs. Bedolli and seconded by Mr. Boggs. A roll call vote was taken. Mrs. Bedolli – Yes, Mrs. Black – Yes, Mr. Boggs, - Yes, Mr. Heck – Yes, and Mr. Rentschler –Yes. 5-0.

IV. Approval of Agenda

A. Approval of Agenda

Motion made by Mr. Boggs and seconded by Mrs. Romines to approve the agenda as presented. All in favor. 5– 0.

V. Communications

A. Good News: Michael Kindel, Swimming Accomplishments at State

Mrs. Larson introduced Michael Kindel. Michael’s accomplishments are as follows: First Place 1650 (1 mile) Yard Freestyle, 1000 Yard Freestayle, 500-Yard Freestyle, 400 Medley Relay, and 800 Freestyle Relay. Third place in the 100-Yeard Freestyle, 5th Place in the Yard Freestyle, 7th Place in the 200-Yard Freestyle, and 11th Place in the 200 Individual Medley. Michael is ranked 5th nationally in the mile. This qualifies him to swim at Junior Nationals.

B. Good News: Aubrey Hunt, MSM Conference Female Athlete of the Year

Mrs. Larson stated that she hoped Aubrey could join us in June to be recognized.

C. Good News: Tony Nika, MSM Conference Coach of the Year

Mrs. Larson stated that she hoped Tony Nika could join us in June to be recognized.

D. Good News: CEO Students for 2018 – Destiny Ashcraft, Peyton Marinelli, and Ben Pickrell

Mrs. Larson reported that T-C has three students in next year’s CEO program.

E. Good News: IL Alpaca Breeders and Owners Association – Complimented T-C FFA – appreciate the help!

Mrs. Larson reported that she received a call complimenting the FFA for all their hard work.

F. Good News: Bobby Kresse’s Assistance with Tree Limbs

Mrs. Larson thanked Bobby Kresse for his assistance with a tree in the front parking lot.

G. Good News: Cafeteria Receives 2017 Gold Award from the Sangamon County Department of Public Health

Mrs. Larson shared that the T-C Cafeteria received the Gold Award again. Kudos to the cafeteria staff!

H. Presentation: Facilities Financing – Stifel

Mr. Tom Crabtree presented to the board a presentation titled, “County School Facilities Sales Tax”.

I. FOIA Request: None

J. Citizens: Opportunity for Visitors to Address the School Board Concerning Any Agenda Topic

None

VI. New Business

A. Recommendation to adjourn Sine Die

B. Selection of President Pro Tem

C. Reorganization of the Board

1. Selection of Officers – President, Vice President, Secretary

Motion made by Mrs. Black and seconded by Mrs. Bedolli to nominate Mr. Heck for President. All in favor. 5-0.

Motion made by Mr. Rentschler and seconded by Mr. Boggs to approve Mrs. Black as Vice President. All in favor. 5- 0.

Motion made by Mr. Boggs and seconded by Mrs. Black to approve Mrs. Bedolli as Secretary. All in favor. 5 – 0.

2. Set Time and Dates for Regular Board Meetings for 2018 – 19 School Year

Motion made by Mr. Boggs and seconded by Mr. Rentschler to set time and dates for 2018 – 19 as presented. All in favor. 5-0.

VII. Approval of Consensus Agenda

A. Adoption of Consent Agenda Items

B. Approve Minutes of April 18, 2018

C. Approve Closed Session Minutes of April 18, 2018

Mr. Heck asked if there was anything that needed to be pulled from the Consent Agenda. Motion made by Mr. Rentschler and seconded by Mrs. Black to approve the consensus agenda. All in favor. 5 -0.

VIII. Financial Reports

A. Financial Position/Treasurer’s Report

B. Monthly Bills for Approval

C. Student Activity Fund

D. Imprest Fund

Mrs. Larson reviewed all financial reports. At this point, the state of Illinois owes the district $152,053.34 of money that is already vouchered. Mr. Boggs requested that early tax money be amount be reported in June. In addition, Mrs. Larson reported that Mrs. Lewis, bookkeeper and her have worked through a list of items for the new auditor. Mrs. Lewis has worked on creating reports through Skyward which total 53. In addition, Mrs. Lewis has trained with Skyward on reconciling all bank recs, merging IMPREST account to the A/P account, creating athletic revenue summary reports for people handling money at sporting events, and having RevTrack (online payment of fees and lunch accounts) communicate with Skyward. In addition, the new auditor feels that batching daily and monitoring accounts will eliminate one bank account as well as having someone who can work part-time serve as the Treasurer.

Motion made by Mr. Rentschler and seconded by Mrs. Black to pay the bills. A roll call vote was taken. Mrs. Bedolli – Yes, Mrs. Black – Yes, Mr. Boggs, - Yes, Mr. Heck – Yes, and Mr. Rentschler –Yes. 5-0.

IX. Board Reports

A. Bus Report

1. Vans – Mrs. Larson reported that the district is in need of purchasing a new or used van. One van needs repairs that currently has over 200,000 miles on it.

B. Facilities and Grounds Report

1. Capital Needs Assessment – Due September 2018 – Mrs. Larson will work with the architect to update the previous capital assessment.

2. Summer Work – Parking Lot, Heat Exchanger above APR, Remove Old Heating Unit Above Kitchen, and Kitchen Cooling Condenser, Pumps, and Flooring – Mrs. Larson is working with creating a summary of the work with prices for the board to review.

C. Athletic Report – Board reviewed Athletic Director’s report.

D. CACC Report – Mrs. Larson reported on enrollment for 2018 – 19, no change in tuition, CACC waiting on grants, and student handbook changes.

E. SASED Report – Mrs. Larson reported on approving administrative contracts, aide pay, paper purchasing as a cooperative, and student handbook changes.

F. Principals’ Reports – Mrs. Cummins, elementary principal, highlighted the following: Pre-K Compliance Visit/Follow-Up Report, elementary yearbook, grandparents’ day, K Preview Night, principal for the day, and wax museum. Mrs. Kindel, JH/HS principal reported on band/choir conert, FFA Petting Zoo and Banquet, CEO graduation, upcoming fun day for Junior High, and seniors last day being May 18.

G. Superintendent’s Report

1. ROE Compliance Visit – April 27, 2018

Mrs. Larson reported that the district had underwent a compliance visit. ROE had four (4) members on site for 3.5 hours. The compliance visit has been streamlined since most of the documentation has to be uploaded in advance of the visit by the superintendent. Mrs. Larson is waiting for the final report which should be coming to the district shortly.

2. Resignations to Date – Ideas to Fill Due To Teacher Shortage

Mrs. Larson stated that the teacher shortage is a crisis in Illinois. The district has advertised since March for current openings. The applicant pool is yielding zero to two applicants per opening. The board discussed what other ways that would attract teachers with the four-day school week being something to research.

3. Graduation - May 25, 7 pm – Mrs. Larson asked for board members to let her know if there are any additional students they would like to hand diplomas to as well as being here no later than 6:30 pm.

4. T-C Public Library Meeting – Mrs. Larson attended a meeting to discuss how we can collaborate more with the public library. The library and district will work on providing resources to teachers, cooperatively working on a Murder Mystery Theatre, posting student artwork on a monthly basis, and hosting poetry month in April. Mrs. Larson will have meetings with teachers at the library in order to expose them to the resources.

5. End of Year Breakfast/Recognition – Mrs. Larson reminded board the breakfast is May 31. Presentation at 8:30 am.

X. Old Business

A. Reschedule Board Training

The board selected July 10 as the board training date with IASB. Mrs. Larson will communicate this to IASB.

B. Review Draft of Student Activities Sponsor Handbook

Mrs. Larson shared that she had seven coaches/sponsors review the handbook. The board expressed wanting a fundraising calendar with a two week window for next school year. Mrs. Larson stated that not all fundraising activities are controlled by T-C such as After Prom, SAP, and Soccer.

C. Approve to Advertise to Sell Bus 3 Via Sealed Bids

D. Approve to Advertise to Scrap Bus 5 Via Sealed Bids

For agenda items C and D, motion made by Mrs. Bedolli and seconded by Mr. Rentschler to approve advertising selling Bus 3 and Scrap Bus 5. All in favor. 5 – 0.

XI. New Business

A. Review Staff SWOT Analysis

The board tabled this discussion until board retreat.

B. Review IDEA – ISBE Letter on Determination for TC

Mrs. Larson shared that the district is in compliance in regards to special education compliance.

C. Approve HS Girls’ Basketball Uniforms – paid for out of student activity and donations

Motion made by Mr. Rentschler and seconded by Mrs. Bedolli to approve the uniforms. A roll call vote was taken. Mrs. Bedolli – Yes, Mrs. Black – Yes, Mr. Boggs, - Yes, Mr. Heck – Yes, and Mr. Rentschler –Yes. 5-0.

D. Approve JH Girls’ Basketball Uniforms – paid for out of student activity

Motion made by Mr. Boggs and seconded by Mrs. Bedolli to approve uniforms. A roll call vote was taken. Mrs. Bedolli – Yes, Mrs. Black – Yes, Mr. Boggs, - Yes, Mr. Heck – Yes, and Mr. Rentschler –Yes. 5-0.

E. Review Amended Budget for 2017 - 18 School Year

Mrs. Larson handed out the amended budget to date. She is working through the budget through June 30 with the bookkeeper.

F. Approve Time/Date for Budget Hearing – June 21, 2017 at 7:30 pm

Motion made by Mrs. Bedolli and seconded by Mr. Boggs to approve the budget hearing for 7:30 pm. All in favor. 5 – 0.

G. Approve Resolution Adopting Prevailing Wage

The board resolution was displayed. This is an annual requirement. Motion made by Mr. Boggs and seconded by Mrs. Bedolli. A roll call vote was taken. Mrs. Bedolli – Yes, Mrs. Black – Yes, Mr. Boggs, - Yes, Mr. Heck – Yes, and Mr. Rentschler –Yes. 5-0.

H. Discuss Seeking Bids for Food, Bread, and Supply and Dairy for School Year 2018 – 19

Mrs. Larson recommended rolling over the contract with Kohl’s. There has been a cost savings around $7,000. The board concurred.

I. Approve the 2017 – 18 Group Health, Dental, Vision, and Life Insurance Bid Timeline and Posting to the Paper

Mrs. Larson shared the timeline for bidding and posting. The bids would be for PPO, HMO, and HAS. Motion made by Mrs. Bedolli and seconded by Mr. Rentschler to advertise for 2018 – 19 insurance bidding. All in favor. 5 – 0.

J. Approve the LMHN Contract for Conducting the 2018 AFR (3 Years)

K. Approve the LMHN Contract for Conducting the AFR for This Coming Year

For both items J and K, motion made by Mrs. Black and seconded by Mrs. Bedolli. A roll call vote was taken. Mrs. Bedolli – Yes, Mrs. Black – Yes, Mr. Boggs, - Yes, Mr. Heck – Yes, and Mr. Rentschler –Yes. 5-0.

L. Approve Central States Bus Lease/Purchase Agreement Documentation for New Fleet for 2018 -2021

Mrs. Larson reported that all the bus lease documents are due. The board has already approved the leasing. This is to authorize her to sign all documents for financial purposes. Motion made by Mr. Boggs and seconded by Mrs. Black. A roll call vote was taken. Motion made by Mrs. Bedolli and seconded by Mr. Rentschler. A roll call vote was taken. Mrs. Bedolli – Yes, Mrs. Black – Yes, Mr. Boggs, - Yes, Mr. Heck – Yes, and Mr. Rentschler –Yes. 5-0.

XII. Personnel

A. Approve FMLA for Employee A

Motion made by Mrs. Bedolli and seconded by Mr. Rentschler. A roll call vote was taken. Mrs. Bedolli – Yes, Mrs. Black – Yes, Mr. Boggs, - Yes, Mr. Heck – Yes, and Mr. Rentschler –Yes. 5 – 0.

XIII. Board President’s Prerogative

XIV. Adjournment

A. Adjournment of Regular Meeting

Motion made by Mr. Boggs and seconded by Mrs. Bedolli to adjourn the meeting at 9:45 pm. All in favor. 5 – 0.

https://tricityschools.org/images/jlarson/MAY1718BOARDMINUTES18.pdf