Sangamon Sun

City of Auburn City Council met July 16.

Here is the agenda provided by the Council:

Mayor Berola called the meeting to order at 7:00 p.m.

Present: Tom Berola, Julie Barnhill, Chris Warwick, Lori Basiewicz, Vic Devos, Jr., Jason Garrett, Larry Hemmerle, Rod Johnson, Joe Powell, and Tracy Sheppard.

Absent: Attorney Raylene Grischow

Department Heads: Chief Dave Campbell, Superintendent Mike McCarthy, and City Office Manager Kristy Ponsler.

I. Mayor’s Comments

A. Appointment and vote of Ward 2 Alderman

Mayor Berola recommended to the Council that Vince Nadalini, a life-long resident of Auburn, be appointed to the Ward 2 Alderman position that was left vacant when Seth William resigned from Ward 2 Alderman. A motion was made by Hemmerle to appoint Vince Nadalini as the Ward 2 Alderman; second by Basiewicz. Vote Aye: Lori Basiewicz, Vic Devos, Jr., Jason Garrett, Larry Hemmerle, Rod Johnson, Joe Powell and Tracy Sheppard. NAY: None. PRESENT: None. ABSENT: None (7- 0-0-0) B. Appointment of Chairman to Health and Safety Committee

Mayor Berola informed the Council that he would like to place this on the August 6th agenda. He wanted the new Ward 2 Alderman to have a chance to review committees and see where he would like to be placed. C. Josh Brooks Memorial Tournament – August 3 and 4, 2018

Mayor Berola informed the Council that the Annual Josh Brooks Memorial Tournament has been scheduled for August 3 and 4, 2018. Office Manager Kristy Ponsler informed the Mayor that the insurance policy has been provided to the City Office. D. Animal Control Contract with Sangamon County

Mayor Berola presented to the Council for the review and approval the Sangamon County Animal Control Contract. A motion was made by Johnson to approve the Sangamon County Animal Control Contract in the amount of $366.16, second by Sheppard. VOICE Vote Aye: Lori Basiewicz, Vic Devos, Jr., Jason Garrett, Larry Hemmerle, Rod Johnson, Vince Natalini, Joe Powell and Tracy Sheppard. NAY: None. PRESENT: None. ABSENT: None (8-0-0-0)

II. Visitors/Public Comments

A. Zoning Board Meeting – July 11, 2018

Mayor Berola asked for anyone was in attendance to present information regarding the Zoning Board Meeting on July 11, 2018. Without representation present, the Council did not hear information regarding the Zoning Board Meeting on July 11, 2018.

III. City Clerk’s Report – Barnhill

A. July 16 Meeting Minutes

Clerk Julie Barnhill presented the meeting minutes from the meeting on July 16, 2018 for the Council’s review and approval. A motion was made by Basiewicz to approve the July 16, 2018 minutes with changes, second by Devos. VOICE Vote Aye: Lori Basiewicz, Vic Devos Jr, Jason Garrett, Larry Hemmerle, Rod Johnson, Vince Nadalini, Joe Powell, and Tracy Sheppard. NAY: None. PRESENT: None. ABSENT: None (8-0-0-0)

IV. Treasurer’s Report – Warwick A. June Cash Report

Treasurer Chris Warwick presented the June Cash Report for the Council’s review and approval. A motion was made by Sheppard to approve the June Cash Report, second by Basiewicz. Vote Aye: Lori Basiewicz, Vic Devos Jr, Jason Garrett, Larry Hemmerle, Rod Johnson, Vince Nadalini, Joe Powell, and Tracy Sheppard. NAY: None. PRESENT: None. ABSENT: None (8-0-0-0) B. Bills List July 3, 2018 to July 16, 2018

Warwick presented the Bills List July 3, 2018 to July 16, 2018 for the Council’s review and approval. A motion was made by Sheppard to approve the Bills List from July 3, 2018 to July 16, 2018, second by Powell. Vote Aye: Lori Basiewicz, Vic Devos Jr, Jason Garrett, Larry Hemmerle, Rod Johnson, Joe Powell, and Tracy Sheppard. NAY: None. PRESENT: Vince Nadalini. ABSENT: None (7-0-1-0) C. Auburn Public Library Abatement Rebill

Warwick informed the Council the Auburn Public Library District Abatement Rebill has been received and the cost to the City of Auburn is $753.57 D. Video Gaming – April Collections

Warwick informed the Council that the April Collections for Video Gaming for the month of April to the City of Auburn was $4,020.49. Warwick indicated that this figure is down from last year. Alderman Johnson asked Warwick how an establishment can be in the negative for tax distribution. Warwick indicated that was the first time he has ever seen that and he will have to check into and get back to the Council.

V. Attorney’s Report –

A. First Reading, Ordinance 1456-18, Small Wireless Facilities Deployment Ordinance

Attorney Grischow was not in attendance so Mayor Berola asked the Council to read over the first reading of Ordinance 1456-18, Small Wireless Facilities Deployment Ordinance and provide feedback to him or Attorney Grischow.

B. First Reading Resolution 75-18 (4th and Van Buren)

Attorney Grischow was not in attendance so Mayor Berola asked the Council to read over the first reading of Resolution 75-18 (4th and Van Buren) and provide feedback to him or Attorney Grischow. C. First Reading Resolution 76-18 (10th and Maple)

Attorney Grischow was not in attendance so Mayor Berola asked the Council to read over the first reading of Resolution 76-18 (10th and Maple) and provide feedback to him or Attorney Grischow.

D. Executive Session – Labor Negotiations

Mayor Berola asked the Council if an Executive Session was necessary. Alderman Johnson informed the Council that an executive session will be necessary at the end of the regular meeting with no action coming out of the session.

Alderman Johnson wanted to back track a bit and find out why any ordinance was not necessary for the Seales setback to be changed from 25’ to 7 1/2’. After discussing this matter, the Council feels that is best to ask Attorney Grischow to draw up an Ordinance with changes stating the Seales setback from 25’ to 7 1⁄2’. Mayor Berola will talk with Attorney Grischow about drawing up the proper paperwork.

Alderman Johnson then brought up the Auburn Public Library Abatement Rebill. After reading the court documents, Johnson indicated that is clearly states in the court documents that the City of Auburn was directed to abate the tax levy in February. Johnson feels that Hinshaw & Culbertson LLP should pick up some of the financial burden that was placed on the City of Auburn. Mayor Berola told the Council that the City of Auburn was instructed to levy tax until October of 2019. Discussion continued regarding this matter with no outcome.

Alderman Sheppard shared her thoughts regarding the Council working together as a whole body. She indicated that there are 8 adults on the Council and they all need to work together to make informed decisions. Sheppard indicated that she feels that information is not shared with all Council members, as some members know what is going on and others do not. Sheppard would like to see this improve.

VI. Department Heads

A. Chief Dave Campbell

1) Uniforms

Chief Campbell presented information to the Council regarding the new police uniforms. The seamstress should be finishing up all of the patch work soon. They are currently wearing their pants and they love them.

2) Decals on Vehicles

Chief Campbell presented that they have 2 cars left to have the decals completed.

3) State and Federal surplus

Chief Campbell informed the Council that Office Manager Ponsler found out that the City of Auburn is still current for State and Federal surplus. He will be changing names on registration.

B. Mike McCarthy

1) Decals on Vehicle

Superintendent McCarthy indicated that when the new city truck arrives he would like to use the new logo on the truck.

2) IRC – rock and chip

Superintendent McCarthy informed the Council that IRC is very busy and has indicated that they will be rocking and chipping the 2nd week of August. McCarthy told IRC that it needed to be complete prior to the start of school.

3) Fence at Ballfield

Superintendent McCarthy informed the Council that the fence that was damaged at the Auburn ballfield has been repaired.

C. Ponsler

1) Review and approval of painting/patching bids for the Auburn Community

Center Office Manager Kristy Ponsler informed the council that she would like to add the review and approval of painting/patching bids for the Auburn Community Center to the August 6th agenda as she is still waiting on 2 bids from local contractors. 2) Municipal Clerks of Illinois Institute – October 14-18, 2018 (Springfield)

Office Manager Ponsler asked the Council to consider her attendance at the Municipal Clerks of Illinois Institute, October 14-18, 2018 in Springfield. A motion was by Johnson to approve the attendance for Office Manager Ponsler and the registration fee of $550, second by Sheppard. Vote Aye: Lori Basiewicz, Vic Devos Jr, Jason Garrett, Larry Hemmerle, Rod Johnson, Vince Nadalini, Joe Powell, and Tracy Sheppard. NAY: None. PRESENT: None. ABSENT: None (8-0-0-0)

VII. Committee Reports

A. Administration – Johnson

Alderman Johnson informed the Council that they had an Administrative Committee meeting prior to the start of tonight’s Council meeting to discuss the IT needs for the City Office and the Police Department. Alderman Johnson presented information regarding the IT needs for the City Office to the Council for their review and approval. He also shared that the IT needs for the Police Department will be going to the Health & Safety Committee for their recommendation. A motion was made Johnson to approve the awarding of the bid to CDS not to exceed $5191 quote; second by Hemmerle. The IT for the City office which consists of: installation of security level of network and computer CDS Hardware, a hardware firewall, 3 computers support and 3 battery backups. Vote Aye: Lori Basiewicz, Vic Devos Jr, Jason Garrett, Larry Hemmerle, Rod Johnson, Vince Nadalini, Joe Powell, and Tracy Sheppard. NAY: None. PRESENT: None. ABSENT: None (8-0-0-0)

B. Public Works/Public Utilities – Johnson/Hemmerle

Alderman Hemmerle informed the Council that a Public Works/Public Utilities Committee has been scheduled for July 18, 6:30 p.m. to update facilities and GUA.

C. Health & Safety –

A Health & Safety meeting will take place on Thursday, July 26, 6 p.m. to discuss the IT needs within the Police Department.

D. Health & Housing – Sheppard

Alderman Sheppard informed the Council that she has received a couple of phone calls complaining of the vehicles and other items at the Mid-state Implement Company owned by McClelland. After reviewing the agreement with Mid-State Implement Company, Mayor Berola indicated that he will direct Attorney Grischow to send a letter to address all of the issues and become compliant with the agreement.

E. Parks – Hemmerle

Alderman Hemmerle – No Report.

F. Sidewalks -- Garrett

Alderman Garrett informed the Council that he is very pleased with the hard work and dedication of the City staff in laying the concrete around town. Residents are very happy with the progress. Garrett indicated that the final concrete pour for this year will be at 5th and Adams but he will be back next year to ask for additional funds for sidewalk replacement.

G. Economic Development Committee – Basiewicz

Alderman Basiewicz informed the Council that the EDC did not meet as original planned due to lack of members. EDC Chair Matt Brown will be meeting with Alderman Basiewicz to discuss the future.

VIII. Other Business

IX. Adjournment

Motion to adjournment from public meeting to executive session at 8:05 p.m. by Basiewicz and seconded by Johnson. VOICE Vote Aye: Lori Basiewicz, Vic Devos Jr, Jason Garrett, Larry Hemmerle, Rod Johnson, Vince Nadalini, Joe Powell, and Tracy Sheppard. NAY: None. PRESENT: None. ABSENT: None (8-0-0-0)

Motion to adjournment out of executive session was made at 8:40 p.m. by Johnson and seconded by Basiewicz. VOICE Vote Aye: Lori Basiewicz, Vic Devos Jr, Jason Garrett, Larry Hemmerle, Rod Johnson, Vince Nadalini, and Joe Powell. NAY: None. PRESENT: None. ABSENT: Tracey Sheppard (7-0-0-1)

Motion to come back in regular meeting from executive session was made at 8:41 p.m. by Basiewicz and seconded by Johnson. VOICE Vote Aye: Lori Basiewicz, Vic Devos Jr, Jason Garrett, Larry Hemmerle, Rod Johnson, Vince Nadalini, and Joe Powell. NAY: None. PRESENT: None. ABSENT: Tracey Sheppard (7-0-0-1)

Motion to adjournment at 8:42 p.m. was made by Johnson and seconded by Nadalini. VOICE Vote Aye: Lori Basiewicz, Vic Devos Jr, Jason Garrett, Larry Hemmerle, Rod Johnson, Vince Nadalini, and Joe Powell. NAY: None. PRESENT: None. ABSENT: Tracey Sheppard (7-0-0-1)

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