Sangamon Sun

City of Lincoln Committee of the Whole met Aug. 14.

Here is the minutes provided by the Committee:

The Committee of the Whole Meeting of the City Councilof Lincoln was called to order by Mayor Seth Goodman at 7 p.m., with proper notice given. City Clerk Peggy Bateman took roll.

PRESENT:

Alderman Steve Parrott Alderman Tracy Welch Alderman Ron Fleshman Alderwoman Michelle Bauer Alderman Ron Keller Alderwoman Heidi Browne Alderman Jeff Hoinacki

STAFF PRESENT:

City Administrator Elizabeth Kavelman; City Clerk Peggy Bateman; Treasurer Chuck Conzo; Fire Chief Mark Miller; Police Chief Paul Adams

Waste Water and Treatment Manager Tim Ferguson; Building and Safety Officer Wes Woodhall; Streets Superintendent Walt Landers

ABSENT:

City Attorney Blinn Bates Alderman Dayne Dalpoas

PRESIDING:

Mayor Seth Goodman

PUBLIC COMMENT:

Mayor Goodman called upon citizens registered to speak. Mr. Pat Spaugh came forward to discuss property disputes at 406 2"d Street, Lincoln. He said the problem was between his father/family and their neighbors. He said he has a problem and saidit will need to be taken care of via a legal matter. He said people put up a fence on his father's property. His neighbor was issued a permit, by the building inspector. He said there was supposed to be a survey done before they put up the fence.

Police have been called at some point, his brother-in-law was detained. He's looking to get some answers, he said it's gotten to a point where it's ridiculous. He said the neighbors also took out a city sidewalk and put in landscape timbers,and now use the space for parking.

Alderman Parrott wanted clarification about the neighbors putting up a fence on his father's property. Mr. Spaugh confirmed, yes, and he had to have a survey done to prove it was his property. He said he was pretty sure he had to have known where his property line was as he's been living there since the home was built.

He said he's trying to find out.Mr.Wes Woodhall said this has been an ongoing issue between both neighbors. He said whenthe neighbors approached him about a permit, he told the neighbor they could put up a fence-up to their property line. He said the city is not responsible for getting it surveyed, he said if there was any issue at all, the fence could be removed via a civil suit. According to Mr. Woodhall, City Attorney Blinn Bates said this is a civilmatter.

He said at the end of the day, you two don't like each other-but they are getting a brand new fence to help with that. He said the fence, when it starts,may or may not be on the property line-but he was advised by counsel that the city did what it was supposed to do.

Mr. Ronald Spaugh stood up from the audience and talked about his boy being put in handcuffs. He said if he takes this 11 inches, he's going to take the whole damn side. He said police can come down and arrest you on your own property for stopping someone from trespassing.

Alderman Welch asked if the fence and the driveway were already up. He said yes, they poured a driveway-they were already encroaching on his father's property. He said thenthey took out a city sidewalk. Mr.Welch said if the fence and driveway are already in place,then the ordinance and procedures called by the city, did not call for a survey. He said this is probably a learning lesson for the city.

Mr. Spaugh said he has a problem with people being able to be restrained on their own property. Alderman Welch said this is just a reality. Mr. Welch asked Mr. Woodhall ifit's possible to require homeowners to get their property surveyed before doing such work.He said he took counselfrom the city attorney.Mr. Welch said if we issue permits, we take some of the responsibility for the construction that goes on.Alderman Welch said he sees this as an investment in his property, he did it to his own.

Another relative stood up from the audience and introduced himself [inaudible] , he said these people are going to keep on pushing, and pushing, and pushing. He said he told Officer Veech he was not going to move anything off of the property. He said he wasn't going to harm anyone. He said he's still been weed eating up and down on the fence line and this is not his property.He said he keeps pushing, and pushing, and pushing.

Alderwoman Bauer said in this particular matter, as it currently reads, the city has done all it can-and it is up to the homeowners to take it on as a civil matter. She said we have to step back and allow you guys to do what you need to do.

Someone else stood up from the audience [did not share their name] and asked if the city requires a setback from the property line. Mr. Woodhall chimed in, saying it made sense, but there would be lost land in-between.The gentleman said in the different places he'd been, there was always a setback. He said the point was to resolve issues like this-from ever being created.There being no further public participation, Mayor Goodman moved down to other agenda items.

REQUEST BY THE CHRISTIAN VILLAGE TO PERMIT CLOSURE OF SOUTH MAIN STREET BETWEEN THE ALLEY BEHIND FIFTH STREET FOOD MART AND 6TH STREET FOR THEIR ANNUAL FALL FESTIVAL,SEPT.28, 2018 FROM 4-8 P.M.:

Alderman Hoinacki said to place it on the consent agenda.

REQUEST BY ROUTE 66 HERITAGE FOUNDATION OF LOGAN COUNTY FOR A ROAD CLOSURE ON 1ST STREET, BETWEEN WASHINGTON AND JEFFERSON STREETS, FROM 1-4 P.M.,AUGUST 26, 2018, FOR GOVERNOR RAUNER'S ROUTE 66 MOTORCYCLE RIDE THROUGH LLNCOLN:

Alderman Hoinackisaid to place it on the consent agenda.

Letter of Understanding and Agreement with Logan County Tourism Bureau: Alderman Welch opened discussion saying the agreement that is in the packet is a reflection of previous conversations they've had regarding The Tropics Sign.The city will take ownership of the sign, cover the cost of insurance, and cover potential maintenance and upkeep costs. He asked the city clerk what the quote was for the insurance premium.It would be $83 a year, up to $75,000 replacement cost.

Alderwoman Bauer said that covers replacement of neon, restructure, paint, falling off of the pole, etc. Ace Sign Co of Springfield, Ill. has also been asked to evaluate the sign. She said at this point it was imperative that we get it insured to the value of the project. There being no further comment, the item will be placed on the regular agenda.

MANNIE GASTON RE: CONTINUOUS 11TH STREET CONGESTION WITH ILLEGAL PARKING OF MULTIPLE VEHICLES AND TRAILERSBY A SINGLE OWNER, AND REQUEST FOR THE CITY TO STRENGTHEN THE CURRENT ILLEGAL PARKING ORDINANCE:

City Administrator Elizabeth Kavelman said there is a gentleman who has approached her, he lives by Northwest School. He said there is someone who keeps running his tractor trailer there as well as putting stuff on public sidewalks. Mrs. Kavelman asked Chief Adams what happened earlier in the day as police have been monitoring the situation. Police went down to inspect the site, the truck was not running, but the A/C unit was running, he said they checked on it again at around noon, and then planned to check on it again. He said in a residential area you cannot park a semi-trailer on a street like that anyway.

Mrs. Kavelman said Mr. Gaston was supposed to be at the meeting tonight, to help with the case.She said he even invited the truck owner to park the semi-trailer on his own property. Chief Adams said at last check there was no vehicle parked on 11th Street. He said that issue seems to be resolved.

Alderman Parrott said this has beenan issue for over the past year, he said this gentlemenis in Ward 2, but the space butts up to Ward 1. He parks a small bus over there, a trailer with "stuff' too-he said Mr. Mannie Gaston has concern about this for when school is in session. He said it's an ongoing issue. Mrs. Kavelman said Idon't think it's going to start soon.

Alderman Fleshman asked what the ordinance was. He asked what about recreational vehicles or buses. Chief Adams said they can be parked on the street for up to 72-hours,before they need to be moved. The ordinance does not specify how far they have to be moved. He said his vehicle has been towed before. Mr. Fleshman then asked about salvage trailers... Chief Adams said you're not supposed to be junking on your street in trailers either. He said we believe we have it taken care of for now. He said he parks on the street, because he lives in the rental units there and there is no other parking available at the rental space.

Mrs. Kavelman said she had gone by and has taken pictures. She said I don't think this is going to go away,she said he wants more teeth into this.She said we might have him here in future. Alderwoman Bauer asked if the ordinance information was sent to all councilmembers.She said the trailer parking on your street, in your alley, not in your alley-she said in her time with the council,it has continued to be a topic that haunts everyone, yet at the same time,it gets mulled over. She said the answer is never a good one, it's never clean and easy.It's never unanimous. She said it continues to be something that haunts us.She suggested looking into how to add some teeth in these areas where there is a safety hazard present. There being no further discussion, Mayor Goodman moved further down the agenda.

COMCAST 10-YEAR AGREEMENT:

City Administrator Elizabeth Kavelman opened discussion about the Comcast agreement, she said its been moved down from a 25-year to a 10-year. It expires in 2019. She said the televised city council meetings will be pulled. The Comcast contact suggested getting the service through Lincoln College students. The agreement is in the packet if the council members had any questions.

Alderwoman Bauer said she'd be interested in seeing the former agreement just to see how the franchise agreement is broken down.She said for those going to Illinois Municipal League (IML) in September,they could network andlook for other options and providers. She said not everyone is happy with their service providers. She thanked Mrs. Kavelman for bringing the issue forward with plenty of time. Treasurer Conzo said franchise fees last year were $187,987.01.It's projected at $188,000 for this year. The previous year it was in the $185,000 range. He said in future, he is predicting it to be roughly the same. He also said the city benefits from sales via the Home Shopping Network type channels. These are commissions. In the most recent quarter, the city received a check for $44,881.60 in franchise fees-around $6,000 were commissions from home shopping channels.

Chief Adams wanted to clarify that the police department is not getting free internet. He said they had asked for Comcast at the Police Department in May, but it had not been installed yet.

REQUEST BY STREETS AND ALLEY SUPERINTENDENT TO APPROVE SIDEWALK TARGETS AND ADDITIONAL RESURFACINGTARGETS:

Superintendent Landers opened discussion saying $125,000 was budgeted for curb and sidewalk improvements for this year. He said the focus is at three locations downtown, Pekin,College Avenue and Latham Place. Also sidewalks along North Kickapoo Street.

Initial targets are $188,708.06. The budget is only $125,000. He said he's chosen out of the ocations, to bring it back in budget-the areas of A,B,C, and H.The cost would be roughly $96,343.62 for these targets. He requested that the targets be put out for bid, and see how they come back before adding or taking away targets.

Alderwoman Bauer asked if D, E, and F would be put in there-so the companies can see these are potential additional targets that they'd like to hit based on how bids come back. He said those additional locations could be looked at a later date. He said if they hold their unit prices, then the city could look at their unit prices. Mayor Goodman called for further questions. Mr. Landers said if the council members have any questions, he can help explain anything they might need. The item will be placed on the agenda.

APPROVAL OF RESURFACING:

Superintendent Landers opened saying earlier the bids were approved for the HMA resurfacing, oiland chip projects, he'd listed additional oil and chip targets-they will work with the county.He said the total comes to $120,275.26 for additional targets-and $240,925 would be the total, estimated approximate cost.

He added Pekin Street, to Mclean Street, to Hamilton Street. It runs between the Lincoln Christian Church and the John A. Logan Building. The resurfacing would include the resurfacing of the street and sidewalk ramps at the intersection at Hamilton and Pekin Streets. It would run around $28,000. And $441,925 would be the total project cost. That's for the bids and additional targets. They could move up to $460,000 if they wanted to move up a couple of projects on other streets. That would leave a contingency of about $40,000 for additional problems found.

Alderwoman Bauer asked if the additional targets are listed as well-they were not. She said if we were to ask that it be placed on the agenda at $460,000 then more targets could be added to the list-and ready for next week. He did not know what the targets were off the top of his head, he said he'd have to do more research.

Alderman Keller brought up other targets from last year for 2018--maybe Tremont Street. Alderman Keller said he might be mistaken.Alderwoman Bauer said she'd like to see it on the agenda with $460,000-the item will be placed on the agenda-with $460,000 as the budget.

APPROVAL OF LOT LOAN BID FOR REAL ESTATE AT 716 BROADWAY STREET:

Treasurer Chuck Conze said the council already previously approved theloan, he said he and Chief Miller had been working to secure financing.It would be a two year loan, via State Bank of Lincoln at •5% interest. The first payment would be due in 2019 in the next fiscal year. Alderman Welch wanted to know what the exact amounts of the payments would be.

It'd be $60,000 at 2.5% rate, with semiannual payments. They do not have an amortization schedule and do not know the amounts of the exact payments. The quote is good for 45 days from Aug. 2, 2018. Alderman Welch wanted to know if the loan would cover the full amount of the property. Treasurer Conze said $10,000 would be paid out of the city's budget. The loan would not exceed $60,000, they could finance up to $60,000. This assumes a down payment of that difference. The $10,000 would come out of the Capital Projects budget. The item will be placed on the agenda.

APPROVAL OF BIDS RECEIVED FOR BUILDING A SEPARATION WALL BETWEEN THE CITY ADMINISTRATOR'S AND CITY CLERK'S OFFICES:

City Administrator Elizabeth Kavelman said we received three bids, the lowest bidder was Shew's Design Center at $2,500 for the first part of the project, plus an additional $950, for added insulation, to eliminate excess noise. Total would be $3,450. City Clerk Peggy Bateman weighed in,explaining the purpose of the wall to divide offices. She said Mr. Bob Mahrt's office was downstairs, and the clerk's office had taken over the room with two folding machines. She said the city administrator does not have any privacy for phone calls or meetings. She said the machines are noisy. The wall would provide both offices to have plenty of room.

Alderman Keller asked about the rollup door, he said that no longer needs to be sealed up. It could be left as-is with this wall. He also threw out another option, to have the city administrator's office to the break room down the hall. He said he did not know how much the room was used by city staff. He said the refrigerator could be moved. He said we'd be saving $3,500. Treasurer Conze said there is a restroom at the end of the break room and he did not know if it would be advisable to have the restroom at the end of the city administrator's office. He said it's also far removed from the copy machine.

Alderman Keller said there are also public restrooms for city employees. Treasurer Conzo brought up being cognizant of those who may need a space for breastfeeding.

Alderwoman Bauer asked what budget line this project would be coming from-it would be taken out of buildings and grounds, Treasurer Conze said there is enough in there for that. Alderman Welch wanted to elaborate on why the city administrator's office cannot be moved back upstairs to where Mr. Clay Johnson's office used to be. Fire Chief Mark Miller has repurposed the office, it's his new space. He said he also likes having the city administrator downstairs and more assessable to the community and staff, he said he thinks downstairs is the right place to be.

Treasurer Conze said the employee lounge is also cold, he said it's fine as a lounge, but the room is too cold to spend the whole day in there. Mayor Goodman asked Mrs. Kavelman to weigh in. Mrs. Kavelman said she liked her current office and location, but as long as she had a desk and maybe a door-but she said she didn't relish the idea of people stepping over her to use the restroom, she said she guessed she could step out.

Mayor Goodman reiterated the importance of keeping her in her current location, he said it's a good location.Alderman Welch said the clerk's office gets busy at time, he said there are lines-and they'd be standing at her door. Alderman Welch then asked if there were any deadlines for the bids, any timelines. Fire Chief Miller said no deadlines, they'd work evenings and weekends to do the work so it did not disrupt office hours. Mrs. Kavelman said one bid said roughly three to four weeks, but that was one of the higher bids. There being no further questions, the item will be placed on the regular agenda.

Survey results and liability insurance information received inconsideration of the application of a "quiet zone"on the Union Pacific Railway within Llncoln city limits: Police Chief PaulAdams said there were more no's than yay's on this survey. He said there were 91 "yes" votes, 110 "no votes,a-18 votes needed more information. Alderwoman Bauer had the survey pulled up. Her laptop was handed to Chief Adams.

Alderman Parrott said it looked like there were people outside of the community voting on this and he was not sure about the accuracy of this. He asked if anyone heard the train from the previous night. He said it went on forever.

Mr. Woodhall said there was also a survey shared on New Herald News and that was 63% "nay" out of 150 votes. Alderman Welch said the numbers were around the same at the time he did a WAND TV interview. He said there was probably a combination of people who lived in Lincoln and those who did not. Chief Adams said when they respond to the survey and submit their votes, there is an IP Address that shows where the survey was taken. Of the responses, 182 were from Lincoln,the next was from Chicago.

Alderwoman Bauer said she thinks it goes back to the council making a decision of whether they want to proceed or not. She said we do have everything with The Lincoln Depot and high-speed rail project in place to enact this if they chose to do so. Alderwoman Bauer said she said all the structural pieces that are normally the hurdles, are in place.She said she had asked Mrs. Kavelman to look up information on insurance and liability. She said her findings were similar to what Mr. Woodhall had shared.She said we may advise to chew on this a bit longer. But at some point in time it's a decision to go or not go-because the rest of it has been done.

Alderman Keller was glad to get a feel for the community's wishes-he asked if we put ourselves at risk as a city-he said we've already implemented everything that needed to be put in place, the four quadrant gate system etc. He said nothing is 100%. He said in his mind it is no longer as big of an objection.He said this is a lengthy process-but he wanted to relay any possible objectionsif that's what stands in the way of the city pursuing it or not.

Treasurer Conzo brought up Operation Life Saver. He shared a case from several years ago about a train engineer who witnessed-a school bus going around the gates. He remembered the face of the bus driver. The horn saved the lives of those on the bus that day. Train crews are alarmed about "quiet zones,a that some consider them "killing fields." He said if these zones persist and multiply,there will be more deaths because those trains won't be heard. He said, "I think safety is always a concern with these." He said it's one of those things where the risks outweigh the benefits.

Mrs. Kavelman told Alderman Keller that she spoke to Mr.Mccreedy, when he was in Normal, Ill. at the time they had eight crossings. She said he gave his comment too.There are 27 crossings involved in quiet zones. Treasurer Conzo said some trains will still blow their horns, (i.e. Salt Creek Bridge) in crossings that are not pedestrian crossings.

Mr. Woodhall said they had talked about the cancellation of this, it would need to be instituted through the Federal Railroad Administration (FRA)-a bunch of signed paperwork. The nighttime "quiet zone," is 10 p.m. to 7 a.m. He said it's also the most dangerous time. Alderwoman Browne said she can't vote for something that will remove a layer of safety. She said that's she feels and that's how the majority of people feel in the community feel, based on emails and phone calls to her.

Alderman Parrott said he is not convinced by the validity of the survey, he said the item could be placed on the ballot to let voters decide. Treasurer Conzo saidit is already too late for this year. Mr. Woodhall said the city is in a good position,nothing will change at this point. Alderman Welch said he liked Alderman Parrott's idea. He said he personally sees both sides of it, but he does not want someone's death on his conscious, by voting one way or the other. He said let the people decide.Alderman Welch wanted Treasurer Conzo to explore the timelines and get the information back to the council.

HIRING OF AN ADDITIONAL CLERICAL POSITION FOR THE CITY CLERK'S OFFICE:

City Clerk Peggy Bateman opened discussion about the monthly billing-saying the office needs more help. She said she gets feedback about people on both sides of the monthly/quarterly billing issue. She said the volume is tremendous. Over 5,000 people have to pay their bills monthly, versus 1,700 people when there was quarterly billing. She said all they do is put payments in and open envelopes, other things are not getting done. She said a lot of people love to come into the office to pay their bill-they also complain about other things. She said her request is for additional help, even if it's a temporary role.

Alderman Fleshman said one thing they did not bring up was cross training personnel. He said with additional help they will be able to do that. She said when Rachel was made full-time, that was the intention. She said there's no time for cross training.. she said in the meantime people are not making their bill payments on time.

Alderman Welch asked City Clerk Peggy Bateman to elaborate on the cons of going back to quarterly billing. She said by going back to quarterly billing, you're punishing the people who cannot make the quarterly payment. She saidjust because it's good for one, doesn't mean it's going to be good for the other.

Alderwoman Bauer said they are trying to preemptively get people used to paying a monthly bill, as the sewer rates have not yet been increased. She wanted to see what the city would be looking at for a full¬ time versus a part-time role. The big difference would be the health insurance. It would cost around $700-$800 per month for a full-time employee.

Alderman Parrott said heis in favor of a temporary, full-time person. The hours could then be reduced to part-time. City Clerk Peggy Bateman said she would not quit a job to come to a job that isn't guaranteed full-time.

Alderwoman Bauer said for six hours less in the initial phase of things, then they could move to a permanent position-she said a fulltime $27,000 salary ends up costing the city $43,000.Alderwoman Bauer said we need to be mindful of that and avoid that if we can get you the help that you need. IMRF was then mentioned, Treasurer Conzo brought up Social Security benefits. Alderwoman Bauer asked, do we need to post for the position, what are we calling the position? The clerk can hire whoever she wants to. Alderwoman Bauer said do we need to create a position. Treasurer Conze said they did not have to for part-time.Alderman Welch asked where the money would come from.There is extra in the appropriation lines of the city clerk and sewer line items. He said by the time we get someone hired we'll be more than four months into the fiscal year.

Clerk Bateman said she feels like a failure sometimes because she has sat up and asked for help. She said you guys have no idea how this had gone down on the clerk's office-of what this has done with the software issues, she said I'm not saying it was all perfect going in there, she said they needed help prior to me coming in, and they just never got it.

Alderman Parrott asked about hiring someone full-time as a temp-he wanted to know if they had to get benefits. Treasurer Conzo weighed in about paying them vacation and Social Security. Alderman

Welch said he's been a pretty big advocate for the clerk's office. He said at a minimum the city needs to approve of a part-time person.

Alderman Parrott asked if there's room for two part-timers. City Clerk Bateman said she did not know where she would put them.

Alderman Fleshman brought up the water read usage-this bill needs to be implemented ASAP. He said that is coming,getting someone in her office prior to that, could help the city feel more comfortable going ahead with the water/sewer rates. He said we should look at a part-time role [inaudible].

Alderman Parrott asked if it would be easier or harder to find someone to work full-time or part-time. She said to her a part-time job is only three days a week. She said she needs someone especially of a morning. Alderwoman Bauer said she'd be okay with having the clerk hire someone part-time.

Alderman Parrott asked if they decided to then advance this person to full-time status-would the council have to meet again. The consensus was yes, they would need to come back in and create a full-time position.They could add a second personwith the same title. Alderman Parrott wanted to avoid having to talk aboutit again if 29 hours would not be enough.City Administrator El zabeth Kavelman said just in the month she had been here, she had never seen the clerk's office so busy, saying customers are waiting outside of a morning-waiting to be let in.She said it's a difficult job for all her staff.

Alderwoman Browne said it would be even more difficult when they add the water reads. She said we need a part-time person at least, and then we're adding more work. She mentioned biting the bullet. She asked, "What do we have to do?" She said we already have a sewer clerk position. Treasurer Conzo said we could create a second, he'd confer with legal counsel though.

Alderman Parrott said if we can expedite this by hiring a part-time person first, they should do that. he said if they need to continue to work towards full-time, then they can do that and keep moving on. He asked if it would be helpful.

Alderman Welch said he thought they'd be back in to talk about bumping the person from part-time to full-time eventually, he suggested putting the hiring of a full-time person onthe agenda. Then they can work with City Attorney Blinn Bate. He said it's a little fast, but he thought they could get it done. The full-time position item and the ordinance will be put on the agenda.

DISCUSSION OF NEW CITY ADMINISTRATOR'SJOB DUTIES:

City Administrator Elizabeth Kavelman opened discussion about the City Administrator job description. She said she was confirmed on July 16. She said on the 17, she began her duties, then on the 19th there was a meeting held between Alderman Keller, Alderman Welch, Mayor Goodman, and herself.

She said in the meeting they discussed what Mr. Clay Johnson's duties had been. Alderman Keller asked her to highlight what the changes were.She said the document in front of her contained the results of the meeting. She asked if the council wanted her to run through them. City Administrator Kavelman proceeded to read the list of items contained within the proposed job description.

Alderman Keller interjected at one point-saying the language changed from direct to oversee. She then read an emailfrom Alderman Keller where another job duty was added. This was incorporated into item number 11. The Ameren Portal Project was added as item number 15, she said this was another

item Alderman Keller came up with. She was also designated by Alderman Keller as the official TIF reporter for the City of Lincoln, this became item number 16. She read an email from Alderman Keller.

Alderman Welch said, "Beth, there are two others as well?" Alderman Keller had asked her to add two additional job duties-11 days after their initial meeting, Alderman Keller added grant writing and economic development initiatives, as well as the creation of a long-term strategic plan for the City of Lincoln.She read those items aloud.

She said she was also deputized as the Liquor Commission Chairperson. Alderman Parrott wanted to know when all the changes came toward her-he wanted to know how she responded.She said Idon't mind taking on duties, she said she liked to keep busy, that's why she pursued this job-but she said the last two job descriptions, she had experience with, but they're expensive, typically contract jobs that are contracted out. She said for what she is getting paid and for not having an administrative assistant, like the other ones did, she is down $22-23,000 less than what the others are paid. She said she loved it, but she gets some spin offs from the clerk's office. She said they are very busy, she works early and late. She said others were in the range of $70,000.She said if you add more duties, "I just can't do that for this."

Treasurer Conze wanted her to clarify·what she meant by thelast two job bullets.She said she was referring to writing grants and the strategic planning portion. She said if she did the strategic planning portion,she would be working nights and weekends. It is a lot of work.She said if grants came her way she had no problem doing that, she had written grants before.She said strategic planning is typically contracted out.

Alderwoman Bauer said she does not think this will be a shock to Mrs. Kavelman, she said she was in favor of hiring a City Administrator positon with the full-time salary being what it was with a breadth of knowledge and ability, skill set and degree background and all the things that went along with the GovHR search. The councildecided against that. They brought Mrs. Kavelman on board at a salary that was significantly less. She said it should not be surprising to us that there would be an alteration in the duties considering the salary is a lot less. She wanted to publicly state that the last two bullets with regards to economic development and strategic planning-are essential and critical to the city.

She said if we're looking at a reduction in cost to the city for the salary, then she would hope the council would look into taking advantage of Alderman Hoinacki's guest from the U of Ior whomever from NIU when they revisited the strategic plan in years past. She said we need to be mindful in contracting someone to write grants for the city-maybe on an adjunct basis or pro-bone basis.She said we should not be expecting her to add these to her duties. She said those are key pieces for the city moving forward. But she did not think that with the agreed upon salary, that they should add those to her duties.

Alderman Keller said when we presented the job description, the tasks would not need to be completed right away. He said Ibelieve we look to our city administrator to help lead and guide us... he proposed rewording it. He wrote the words, Khelp write and chart," he didn't say it was on her back. He said it is incumbent upon the city and he looks to the city administrator to take the lead and move "us" in that direction. He proposed rephrasing or altering it. He said he believes the city administrator should help guide that process.

Alderwoman Bauer said she goes back to the statement that starts all of the represented duties.She said Idon't know that we need to get super hung up in having them listed as long as the council is mindful.She said we as the councilset forth the agenda and direction of the city.

City Administrator Kavelman said she felt when she left the meeting that they had captured what the group had wanted. Alderman Parrott said you're going to have an annual review, and it wouldn't be fair to have an evaluation on things that the council might have an expectation for, but is not technically a part of the duties. He did not want to put her in an unfair position. He didn't want to put a whole lot into what the job duties were. It wasn't fair to hire someone on certain expectations and then change them after they were hired.He said he agreed with Alderwoman Bauer before, that they should not hire someone and then change the job description after they are hired.

Alderman Welch said having sat in on the meeting-and seeing some of the additional responsibilities come in-his thoughts were that they put Beth in an unrealistic position. He said we sat down that evening, spending a couple of hours going over the job description, the agreement, but the piece that is not being talked about is the financial aspect. He wanted to see the job description go back to what it was when they walked out of the meeting that night. He said then we can figure out how to tackle some other items.

Mayor Goodman wanted to clarify, he said Idon't think she's going to ignore those duties that Alderman Keller came up with, but they should not fall strictly on her shoulders-they should not be added without full council approval because she was hired at a much smaller salary. Mayor Goodman said in her time here, she's been very proactive at meeting with people and reporting back and he did not want to inundate her anymore they they should with things they should all be doing.

Alderman Keller wanted to clarify why he wrote the language the way he did. Mrs. Kavelman weighed in sharing something she had already done pertaining to economic development.

Alderman Welch touched on the TIF reporter rol he asked if it had to fall under the city administrator's duties. He asked if that could go to the treasurer. He asked if Treasurer Conzo could be the TIF administrator. He said she did not know if that was legitimate, truthfully. He did not have an answer. Alderman Welch said Treasurer Conze probably knew more about the TIF District than the city administrator. Treasurer Conze said he is familiar with the paperwork, but Alderman Hoefle probably knew more. He did not know if it was legitimate.

Alderman Welch asked City Clerk Peggy Bateman about the Ameren Portal project. She said it's really nothing, it's something that Mr. Johnson had done. She did not know it existed, it's a quarterly thing.

You go in every year and look at all the people in the city limits who are paying the utility tax. It's a quarterly thing and then a yearly thing.

Alderman Welch said those small things are okay, hejust does not want to increase the responsibilities that they've already given Beth considering the salary that they offered.Alderman Parrott said sometimes with most job descriptions there are just things that come up, unexpectedly, and that expectation would be that Beth would do some of those small things-unless it's something huge.Then they can come back to the table and have a discussion again. Mayor Goodman called for further discussion.There being none, he moved to announcements.

10 ICOW I Tuesday, August 14, 2018

ANNOUNCEMENTS:

Mayor Goodman askedif anyone had any announcements.

•Alderman Welch opened discussion saying 3rd Friday's Downtown Lincoln is on Firday, Aug. 17, in downtown Lincoln.Financially the group has only spent $2,500 out of the $10,000 allocated for the events.

•Alderman Keller announced information about the opening of the fitness court on atti Street, the ribbon cutting is on Aug. 16.

•Mr. Tim Ferguson announced his last day at Veolia-he said this is a personal decision he made, but he wanted to assure the council that he had wrapped up projects and issues over the past several weeks. He said Crawford, Murphy & Tilly Inc. {CMT) is in really good shape and he has brought Alderman Fleshman and the City Administrator up to date. Ed Collins and Sean Wright will be helping support the project in the interim. They were present at the meeting.

o Mrs. Kavelman said someone from Springfield will be in Lincoln next week to discuss what can be done to help displaced workers from Kroger.

•Mrs. Kavelman said someone from CMT will be at the next meeting as well. They are meeting with them on Thursday at 10 a.m.

EXECUTIVE SESSION:

There being no further announcements to come before the council, Alderwoman Bauer made the motion to move into Executive Session under 2(c)(5) for the purchase or lease of real property for the use of the public body and 2(c)(1) of the Illinois Open Meetings Act, seconded by Alderman Welch.

Mayor Goodman asked City Clerk Peggy Bateman to call roll.

PRESENT:

Alderman Steve Parrott Alderman Tracy Welch Alderman Ron Fleshman Alderwoman Michelle Bauer Alderman Ron Keller Alderwoman Heidi Browne Alderman Jeff Hoinacki

Yeas:(7) Alderman Steve Parrott,Alderman Tracy Welch,Alderman Ron Fleshman,Alderwoman Michelle Bauer, Alderman Ron Keller, Alderwoman Heidi Browne, Alderman Jeff Hoinacki

Nays: (o)

Absent: (1) Alderman Dayne Dalpoas

Executive Session I 2 C1and 2 Cs:

The council recessed from the Committee of the Whole meeting at 9:10 p.m. in order to enter Executive Session.

RETURN FROM EXECUTIVE SESSION:

The council returned from Executive Session at 10:10 p.m.City Clerk Peggy Bateman called roll.

PRESENT:

Alderman Steve Parrott Alderman Tracy Welch Alderman Ron Fleshman Alderwoman Michelle Bauer

Alderman Ron Keller Alderwoman Heidi Browne Alderman Jeff Hoinacki

Absent:

Alderman Dayne Dalpoas

Alderwoman Bauer wanted to place the City Administrator job description on the agenda as well as changes in the benefit package.The item will be placed on the agenda as two separate items.

Adjoununent:

There being no further discussion to come before the City Cquncil of Lincoln, Alderwoman Browne motioned to adjourn, seconded by Alderman Keller. Mayor Goodman adjourned the meeting at 10:11

p.m.

https://www.lincolnil.gov/index.php?option=com_content&view=article&id=918:august-14-2018-committee-of-the-whole&catid=50&Itemid=82