Sangamon Sun

Village of Spaulding Village Board met Feb. 4.

Here is the minutes provided by the board:

Call to order board meeting 7pm by Mayor Brian Cuffle. Roll call; Bill Hinkle, Dusty Brown, Mike Foster, Kathy Tega, Mary Ann Burge, Amy Cunningham.

Motion to waive the reading of last month minutes made by Mike Foster seconded by Mary Ann Burge. All in favor passes 6-0.

Treasurer’s Report (Lisa) Month ending January 2019

Lisa: Anyone have any questions about the report in front of you let me know.

Motion to approve the treasurer’s report made by Dusty Brown seconded by Kathy Tega. All in favor passes 6-0.

Police Report (Chief Hillyer) I’d like to find out what we are going to do about this year’s traffic safety fair. I know I had talked to a couple of you about moving it to August so that it is fresh in their minds with driver’s education. I did talk to the school and if we move it to August, we would be competing with the National Night Out and the school requested we keep it in May.

Bill Hinkle: What about October? Chief Hillyer: I didn’t ask about October, I just know that the school requested to keep it in May because by then they are wrapping everything up and with prom around the same time frame they liked the way we are doing it. Mayor Cuffle: I think the school likes it in the spring because the kids are starting to get fidgety and they want to get them out and doing things. Bill Hinkle: So, when are you thinking the first week or second week of May? Chief Hillyer: Yes, that would be the ideal time to do it. Mike Foster: The only good thing about August is that you wouldn’t have to worry about any rain. Mayor Cuffle: We can talk to Brad more about it at the shoot out this weekend, but I think keeping it in May is best.

Motion to approve the police report made by Mike Foster seconded by Bill Hinkle. All in favor passes 6- 0. Engineer Report (Adam) First of all, I have a statement here from S&W and I believe it to be the 10% retainer we were holding until the work is complete. Mayor Cuffle: They haven’t finished it yet though, so I would keep it until it is finished. Adam: We haven’t paid them for the work that they haven’t done yet either, which doesn’t include this amount. I will contact Jeremiah and let him know that we are holding the retainer until they come back and finish that part. The erosion control issue you had sent an email about it. Basically, we have a

resident at North Allen that is building a new home, I was out their with him late last summer because there was going to be a culvert put in and the board was asking about it. We decided to for go that since he is on the high point. The question is from an adjacent neighbor who has a complaint about some of the dirt and silt running off that lot into her pond. This is the last house on the right-hand side just past the new home. I believe the easiest thing to do would be to ask the contractor to put up a silt fence to stop that from happening. Also, Bill you had asked about flooding in the pasture and I know that I have polaroid’s somewhere from 6 or 8 years ago that show flooding in that area. Bill Hinkle: I was not saying that the road was the issue but I want to know what is going to happen a few years down the road because Herman has filled in behind his house. I just showed Jimmy a couple months ago. Mayor Cuffle: Jimmy and I went and looked at it behind Herman’s house and there is no fresh dirt back there and there is still a swale back there. The neighbor stopped us and I told him we were discussing the water in the field. He had said majority of the water goes to the road, is from the rain off the driveway and the back yard. It has never really come from the field. It has always gone to the drainage pond at IGA. What is happening is the retaining pond at IGA is silted in and so the water is not going to the retention pond. Adam: I know you (Dusty) went in and cut down trees. Dusty: yes, and then one of the Mendenhall’s was supposed to go in and dredge the pond out and it never happened. Adam: So, I don’t know if we send them another letter about the pond or what we do. Mayor Cuffle: Let me talk to Tom Rader about it, because it is a village of Riverton issue. Bill Hinkle: I am just thinking that this flooding is bad for Spaulding and if you are someone that is going to look at Billy Herman’s house and then see that there is flooding in the back you may not want to buy it. If they don’t do anything with it then down the road it is going to flood these houses. Adam: The only other thing I have tonight Mayor is, every year I bring you guys a service agreement with my fees and we generally just bill hourly for my time at meetings or for me to go out and look at things. It is just for you to have on file and I appreciate the work. Mike Foster: We did have a resident in last month with an issue around 600 Briarwood I was just curious if you were made aware of it? Chief Hillyer: We took care of it. It was just a standard pot hole.

Attorney Report (Pat) We have the levy here that we need to get signed tonight so we can put it on file with the county.

Larry (Veteran’s Memorial) We have a couple of events coming up in May and I would like to see if the Village would be willing to take care of the porta potty for the event.

Motion to approve the village taking care of the porta pot made by Mike Foster seconded by Bill Hinkle. All in favor passes.

Mayor Cuffle: We need to pass the draft of the audit tonight and the appropriation. Also, we have been having issues with the printers so we have a quote here for two new printers. We had approved last month to have Chad manage our website and we want to give him the same. The amount would be $1,250 a year so we need to make a motion on the amount.

Motion to approve the appropriation ordinance made by Bill Hinkle seconded by Kathy Tega. All in favor, roll call passes 6-0.

Motion to approve the draft of the budget made by Mike Foster seconded by Amy Cunningham. All in favor, roll call passes 6-0.

Motion to approve the purchase of 2 new printers for $859.98 made by Bill Hinkle seconded by Mike Foster. All in favor passes 6-0.

Motion to pay Chad Burge $1,250.00 a year for website management made by Mike Foster seconded by Bill Hinkle. All in favor, roll call passes 5-1 abstained.

Mayor Cuffle: Aside from Jimmy actually getting us the taser bid, I do not have anything else. Chief Hillyer: I have one thing about the text club. I don’t know how much we are paying for the text club but it never really took off. We have never exceeded 112 people on that and a lot of it is your village employees and teen court members which is about 30 kids. I just don’t know if it is a feasible thing to still use it. Lisa: I have the check right here to send and we pay $600.00 for it a year. Mayor Cuffle: I still think it is a good thing to have and use. Chief Hillyer: Yes, I think it is a great thing if we utilize it but I don’t know that we are. Mayor Cuffle: It is just another avenue for us to get information out. Chief Hillyer: I think we have access to it ourselves now. Jean: We have always had access to it, and we have the FCC approval so we can send messages out 24/7, we currently have 108 members. Chief Hillyer: I think if we got taught on it then maybe we would utilize it more. Mike Foster: I think it is a good thing also and maybe we need to put something in the paper quarterly to remind people that we have it. Mayor Cuffle: That is a good idea. Alright, I don’t have anything else. Anyone else have anything? Bill Hinkle: We were talking about maybe a raise for the trustees. Lisa was saying that it is to late to do it. Lisa: It is to late to do it because by law you cannot vote yourself a raise. When you vote to increase salaries for trustees or Mayor you have to do it so many days prior to the election. Then it will take effect at the next election but then it would only be applicable to whoever is up at that time and the other half would have to wait till next time. Bill Hinkle: We were talking about it is Mary Ann and I were talking about it and there haven’t been any raises in the 15 years she has been on the board. Mike Foster: I look at it this way, I don’t know if I can speak for all of us or not but I didn’t get on the board for the money, I got on the board to serve my community. Mary Ann Burge: Well I just think we need to come up with the times. There are some of us board members that help and do the additional things for the village and don’t get paid for that. Bill Hinkle: Take dumpster day for instance, we sit down there and then we have others that are down there but are getting paid for it, and that is one of them. (pointing to Chief Hillyer) Chief Hillyer: Actually, I am going to correct you on that, I volunteer my time on dumpster day every year.

Motion to adjourn made by Amy Cunningham seconded by Bill Hinkle. All in favor passes 6-0.

Call board meeting back into session by Mayor Cuffle. Roll call: Bill Hinkle, Dusty Brown, Mike Foster, Kathy Tega, Mary Ann Burge, Amy Cunningham.

Mayor Cuffle: We need to approve Martin engineering rates.

Motion to approve Martin Engineering rates made by Kathy Tega seconded by Mary Ann Burge. Roll call passes 4-2.

Mayor Cuffle: Any other discussion?

Bill Hinkle: I think we need to get additional bids or quotes from elsewhere Mike Foster: I think isn’t there a time period when they are all due? Adam: There is a time and it’s usually your fiscal year. Technically in the past I have brought it to you January 1st when our rates change just so that you are aware. Jean: The ordinance says that the engineer and treasure run with the term of the mayor. Dusty Brown: So, this would be the year anyway. I say that we get some different quotes then. We check around for everything else so I say we check around for this.

Motion to adjourn the meeting made by Amy Cunningham seconded by Mary Ann Burge. All in favor passes 6-0.

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