Sangamon Sun

Village of New Berlin Board of Trustees met Oct. 16.

Here is the minutes provided by the board:

President Mike Krall called the meeting of the New Berlin Village Board to order at 6 p.m. on Wednesday, October 16, 2019 at the Village Hall. The Pledge of Allegiance was recited and roll call was taken.

Attendees: Mayor Mike Krall, Trustee Cindy Morris, Trustee Chelsea Sartore, Trustee Kris Neuman, Trustee Sue Spalding, Trustee Stephanie Snyder, Treasurer Angie Libben, Clerk Kelly Yates, Superintendents Garrett Kemp and Cody Morris, Police Chief Terry Nydegger. Trustee Sharon LaFauce and Attorney Jason Brokaw were absent.

Audience: Cameron Jones Benton & Associates, Reporter Linda Hughes, Nick Ciaccio and Zach Clements. Attorney Matthew Trapp attended in place of Jason Brokaw.

CONSIDERATION OF THE CONSENT AGENDA AND MINUTES:

MOTION: To approve consent agenda for building report, bills, treasurer’s report, meeting minutes from 09-18-19.

Moved by: Trustee Neuman

Seconded by: Trustee Morris

Trustee Morris: Yes                    Trustee Neuman: Yes          Trustee Sartore: Yes

Trustee LaFauce: Absent          Trustee Spalding: Yes          Trustee Snyder: Yes

Motion carried by roll call vote.

CLERK: No report

AUDIENCE: Zach Clements addressed the board regarding setbacks for a single family home he is planning to sell at 612 Liana Avenue. The Board informed Zach that they thought everything was in order, but they would confirm with the Village attorney.

POLICE: Written report submitted. Chief Nydegger informed the board efforts to cut down on speeding seems to be effective. Training requirements for the officers are ongoing and Kenny Kissel, our new officer, is close to the end of training.

TIF: Trustee Snyder reported that a TIF application requesting as much as the town is able to give was received from Precision Ag Visions, LLC, an agriculture firm interested in buying the property at 615 Illinois Street. The Village could pay for the property, site preparation and professional fees. Historically, local businesses have received a pay-as-you-go property tax break during the life of TIF instead of a lump sum. The application will be discussed further at the next board meeting.

Snyder updated the board regarding TIF Letters of Support for a 12 year TIF Extension and has received letters from the school, library, the fire district and Sangamon County. All letters of support have been received with the exception of Lincoln Land Community College, which she expects after their Board of Directors meeting. The only other TIF entity that needs approached is New Berlin Township.

Trustee Morris submitted receipts from New Berlin Island Grove Fire Department for reimbursement.

Snyder also reported she is expecting a TIF application from West Sangamon Public Library for expenses of a potential remodeling project, possibly adding a meeting room, a teenage lounge and a restroom in the back of the building.

COMMITTEE REPORTS

UTILITIES: Superintendent Kemp stated he replaced a fire hydrant and has one more to install and is in the process of building a leaf box. Problems with the lift stations continue as Kemp reported last month.

Cameron Jones from Benton and Associates updated the Board on the ongoing projects:

Sewer – Jones left a voicemail with Roger Calloway, head of compliance, to schedule a walk through to plan for the construction period.

Birch Street Water Main Extension-The IEPA permit has been submitted. A disagreement over signatures will be corrected tonight. Another easement may be required because of a change by the railroad. We are waiting to hear back from the railroad on comments submitted by Attorney Brokaw.

South Sangamon Water Commission- There’s been back and forth regarding the master meter size and location. SCATA was suppose to be on site last week to work on SCATA on their side and getting Superintendent Kemp access to communication between the booster and tower.

MOTION: To approve advertisement for bids for the Waste Water Treatment Plant

pending IEPA approval.

Moved by: Trustee Morris

Seconded by: Trustee Neuman

Trustee Morris: Yes                    Trustee Neuman: Yes          Trustee Sartore: Yes

Trustee LaFauce: Absent          Trustee Spalding: Yes          Trustee Snyder: Yes

Motion carried by roll call vote.

MOTION: To approve Engineering Services Agreement Amendment #2 for construction and bidding.

Moved by: Trustee Morris

Seconded by: Trustee Snyder

Trustee Morris: Yes                    Trustee Neuman: Yes          Trustee Sartore: Yes

Trustee LaFauce: Absent          Trustee Spalding: Yes          Trustee Snyder: Yes

Motion carried by roll call vote.

ZONING: No report.

STREETS AND PARKS: Superintendent’s written report submitted.

MOTION: To approve Crosier Lot Rental from 12/1/19 – 12/1/20, not to exceed $1500.00.

Moved by: Trustee Snyder

Seconded by: Trustee Morris

Trustee Morris: Yes                    Trustee Neuman: Yes          Trustee Sartore: Yes

Trustee LaFauce: Absent          Trustee Spalding: Yes          Trustee Snyder: Yes

Motion carried by roll call vote.

FINANCE: Trustee Neuman reminded the board of the upcoming Tax Levy, due in December.

MOTION: To approve Investment & Internal Payment Control Policy as adopted in 1999.

Moved by: Trustee Neuman

Seconded by: Trustee Morris

Trustee Morris: Yes                    Trustee Neuman: Yes          Trustee Sartore: Yes

Trustee LaFauce: Absent          Trustee Spalding: Yes          Trustee Snyder: Yes

Motion carried by roll call vote.

MOTION: To approve Municipal Investment Policy as adopted in 1999.

Moved by: Trustee Neuman

Seconded by: Trustee Spalding

Trustee Morris: Yes                    Trustee Neuman: Yes          Trustee Sartore: Yes

Trustee LaFauce: Absent          Trustee Spalding: Yes          Trustee Snyder: Yes

Motion carried by roll call vote.

HEALTH AND SAFETY: No report.

PERSONNEL: The seasonal employee position will end at the close of business on November 1st and will be utilized on an as needed basis thereafter.

NEW BUSINESS: Agenda item Ordinance 2019-15, Adopting an Expense Reimbursement Policy was tabled until next month.

OLD BUSINESS: No report.

LIQUOR CONTROL COMMISSIONER: No report. EXECUTIVE SESSION: No report.

ADJOURN:

MOTION: To adjourn at 6:50 p.m. Moved by: Trustee Neuman Seconded by: Trustee Morris Motion carried.

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