Sangamon Sun

Village of Sherman Village Board met Nov. 19.

Here is the minutes provided by the board:

VILLAGE BOARD IN ATTENDANCE

Trevor J. Clatfelter, President; Pam Gray, Trustee; Bret Hahn, Trustee; Kim Rockford, Kevin Schultz, Trustee

Excused Absence: Brian Long, Trustee; Jay Timm, Trustee

OFFICIALS IN ATTENDANCE

Jeremy Stuenkel, Treasurer; Michael Stratton, Village Administrator; Craig Bangert, Chief of Police; Mike Moos, EMA Director; Bruce Beal, Public Works

Jeff Tarr for Ryan Keith, Public Relations

Media: Byron Painter, Sun Times

Interpreter: Alisha Armenta

PUBLIC IN ATTENDANCE (From Sign-In Sheet)

Tim Aper; Sandy Walden; Mike Moos

OPENING

1. Roll Call. Acting Village Clerk Stratton conducted roll call of the Village Board of Trustees. Four Trustees presentto conduct business. President Clatfelter noted a quorum was present to conduct Village business.

2. Pledge of Allegiance. Bruce Beal led the group in the Pledge of Allegiance.

3. Set Agenda. President Clatfelter asked the Board for non-action items to be added to the agenda. There being none, President Clatfelter entertained a motion of the Board to set the agenda. Motion by Trustee Rockford, seconded by Trustee Schultz. Voice Vote with the Ayes having it 4/0. Motion passed.

CLERK’S REPORT

1. Presentation of Minutes of November 19, 2019 Meeting. Minutes of the Regular Meeting of the Sherman Village Board of Trustees were presented for approval. President Clatfelter asked if there were any additions or corrections. There being none, President Clatfelter requested a motion to approve. Motion to Approve the minute of November 19, 2019 as presented by the Clerk was made by Trustee Gray, seconded by Trustee Hahn. Roll Call Vote Ayes having it (4/0). Motion Passed.

2. Presentation of Bills for Approval. President Clatfelter asked if there were any questions on the warrants. Treasurer Stuenkel addressed the Board on the warrants. Trustee Schultz asked about the invoice to Aquatic Control. Administrator Stratton noted it was for the management of the moss, cattails and other items in the pond at Village Park. There being no further questions, President Clatfelter requested a motion to authorize payment of the bills as presented. Motion to Authorize Payment of Bills by Trustee Schultz, seconded by Trustee Gray. Roll Call Vote with Ayes having it (4/0). Motion Passed.

TREASURER’S REPORT

1. Presentation of Treasurer’s Report of September 30, 2019. President Clatfelter asked the Village Treasurer to address the Board on the Treasurer’s report. Treasurer Stuenkel addressed the Board on the Treasurer’s report. President Clatfelter asked if there were any questions. There being none, President Clatfelter requested a motion approving the Treasurer’s report of September 30, 2019 as presented. Motion to Approve the September 30, 2019 Treasurer’s report as presented was made by Trustee Rockford, seconded by Trustee Gray. Roll Call Vote with Ayes having it (5/0). Motion Passed.

ENGINEERING REPORT

No Engineering Report.

LEGAL REPORT

No Legal Report.

VILLAGE ADMINISTRATOR & ECONOMIC DEVELOPMENT REPORT

No Village Administrator & Economic Development Report.

PRESIDENT’S REPORT

1. FY2019 Audit Presentation. President noted this item is tabled. The Auditors are not ready with the final report.

2. Resolution 2020 MFT Maintenance Program. President Clatfelter addressed the Board noting this was the annual resolution with IDOT for expenditures to be utilized by Motor Fuel Tax. President Clatfelter asked if there were any questions on the resolution. There being none, President Clatfelter requested a motion to adopt the resolution. Motion adopt Resolution as presented by Trustee Hahn, seconded by Trustee Rockford. Roll Call Vote with Ayes having it (4/0). Motion Passed.

3. Memorandum of Agreement with Plumbers Local 147 for Temporary Hire of Licensed Plumbers for EOne Grinder Pump Change Out Program. President Clatfelter addressed the Board noting this agreement was part of the Village’s program to change out the existing grinder pumps with new EOne units. Bruce Beal, Sewer Coordinator for Public Works addressed the Board noting it was for the hire of temporary staff over the next several months for this purpose. Trustee Schultz asked if this program would obligate the Village to future pension payments. Motion to authorize the President to execute the memorandum of Agreement with Plumbers Local 137 as presented was made by Trustee Gray, seconded by Trustee Hahn. Roll Call Vote with Ayes having it (4/0). Motion Passed.

4. One Time Merit Stipend for Dedicated Service and Job Well Done in 2019 for Current Employees. President Clatfelter addressed the Board and distributed handout of full time and regular part time employees and recommended approval to pay stipend for their hard work and dedication going above and beyond in the 2019 season. Motion to approve the one time merit stipend as presented was made by Trustee Hahn, seconded by Trustee Scultz. Roll Call Vote with Ayes having it (4/0). Motion Passed.

COMMITTEE/DEPARTMENT REPORTS

No Committee or Department Reports.

SHERMAN POLICE DEPARTMENT REPORT

No Police Report.

EMERGENCY MANAGEMENT AGENCY REPORT

No EMA Report.

DEPARTMENT OF PUBLIC WORKS REPORT

No Public Works Report.

NEW BUSINESS

President Clatfelter noted there was no New Business before the Village Board.

OLD BUSINESS

President Clatfelter noted there was no Old Business pending before the Village Board.

CIVIC ORGANIZATIONS PUBLIC COMMENT

President Clatfelter noted there was one person signed up to address the Board through public comment.

1. Mr. Tim Aper addressed the Board concerning the ordinance violation notice he received from the Village Office for parking his camper trailer in his front yard. He commented that the ordinances are unclear as to the violation and requested the Village review their ordinances to better address these issues.

EXECUTIVE SESSION

President Clatfelter noted there was no items for Executive Session.

President Clatfelter addressed the Board to remind them of the upcoming events in the Village that includes the Annual Tree Lighting Ceremony at Village Park on November 24 and the annual SES Children’s Christmas Party on December 14.

ADJOURNMENT

President Clatfelter noted there was no further matters to come before the Board and requested a motion to adjourn the public meeting. Motion by Trustee Rockford, seconded by Trustee Hahn. Voice Vote with Ayes having it (4/0). Motion Passed. Public Meeting was adjourned at 6:38pm.

https://www.shermanil.org/resources/fb765ae5-36a1-46e5-bd51-ca3f8ff8bb11/2019%2011%20(nov)%2019%20board%20meeting%20minutes.pdf?trackid=2019%2011%20(nov)%2019%20board%20meeting%20minutes.pdf