Village of New Berlin Board of Trustees met July 15.
Here is the minutes provided by the board:
The Village President determined that an in-person meeting was not practical or prudent and that attendance at the regular meeting location is not feasible based upon the concerns identified in the Gubernatorial Disaster Proclamation related to COVID-19. Therefore, the meeting was held via alternative arrangements pursuant to 5 ILCS 120/7, specifically Zoom web conference and teleconference.
President Mike Krall called the meeting of the New Berlin Village Board to order at 6:02 P.M. The Pledge of Allegiance was recited and roll call was taken and each trustees ability to hear and be heard was confirmed.
Roll Call:
Present: Mayor Mike Krall, Trustee Cindy Morris, Trustee Andy Surratt, Trustee Sue Spalding, Trustee Stephanie Snyder, Trustee Kris Neuman, Clerk Melissa Dees, Treasurer Angie Libben, Attorney Matthew Trapp.
Absent: Trustee Sharon LaFauce
Audience: Police Chief Terry Nydegger, Cameron Jones Benton & Associates, Moderator Amy Knowski, Guests Bill Yates, Mike Clayton, and Paula Hermes.
CONSIDERATION OF THE CONSENT AGENDA AND MINUTES:
Motion: To Approve consent agenda for bills, treasure’s report, and board meeting minutes from June 24, 2020.
Moved by: Trustee Neuman
Seconded by: Trustee Snyder
Motion carried by roll call vote.
Trustee Neuman: Yes Trustee Spalding: Yes Trustee Morris: Yes Trustee Surratt: Yes Trustee Snyder: Yes Trustee LaFauce: Absent
Clerk: No Report.
Police: Police Chief Terry Nydegger gave the June department report to the board. Chief Nydegger reported that preparations were made for the rally that was held in the Village. The Sangamon County Police Officers were on site in the Village for the rally and everything went very well, and no issues.
Chief Nydegger reported to the board that they have now inspected and registered 26 golf carts in the Village. Chief Nydegger reported that there were 2 arrest made, a 911 investigation call and a few disturbances in the Village for the month.
Audience: Guest Bill Yates spoke on behalf of the Knights of Columbus and told the board what the KC plans on doing with the TIF money. The KC hall is making updates to the restroom, kitchen and facility to make it handicap accessible. Guest Mike Clayton spoke to the board about his property and the repairs it is in need of as well.
TIF: Trustee Snyder updated the board on the three TIF applicants and the need for approval of $50,000.00 out of the TIF budget to disburse to the community. Three applicants are seeking more than the budgeted amount, so the board discussed some options on ways to disburse the wanted amounts and the time frames. The board members discussed applicants and amounts they are seeking and decided to approve all three applicants in the community that need help at this time.
Motion: To Approve $50,000.00 total for 2020 being disbursed as $10,000.00 to the Car Wash, $15,000.00 to Rumors, Mike Claytons property, and $25,000.00 to the Knights of Columbus New Berlin.
Moved by: Trustee Neuman
Seconded by: Trustee Snyder
Motion carried by roll call vote.
Trustee Neuman: Yes Trustee Spalding: Yes Trustee Morris: Yes Trustee Surratt: Yes Trustee Snyder: Yes Trustee LaFauce: Absent
Motion: To Approve $25,000.00 Fiscal 2022 from TIF Funding for the Knights of Columbus budget request for remodel project.
Moved by: Trustee Neuman
Seconded by: Trustee Morris
Motion carried by roll call vote.
Trustee Neuman: Yes Trustee Spalding: Yes Trustee Morris: Yes Trustee Surratt: Yes Trustee Snyder: Yes Trustee LaFauce: Absent
Committee Reports
Utilities: No written report submitted. Cameron Jones gave the board an update on the Wastewater plant projects going on and that the crew will be taking a break and operating with a short crew starting next week. Cameron Jones also gave a brief update on the three bidders up for consideration and discussed lowest bidder amount for the Birch Street Water Loop Project. Mr. Jones gave an update on the water tower demolition project, and mentioned it will be a quick operation once it takes place. Trustee Morris gave the board an update on the SCADA issue, and let the board know that there is a water meeting scheduled for next Monday and planned on attending.
Motion: To Approve Cloudpoint Geospatial quote for GIS Services, not to exceed $3,600.00.
Moved by: Trustee Snyder
Seconded by: Trustee Morris
Motion carried by roll call vote.
Trustee Neuman: Yes Trustee Spalding: Yes Trustee Morris: Yes Trustee Surratt: Yes Trustee Snyder: Yes Trustee LaFauce: Absent
Motion: To Approve IEPA Reimbursement Request #3 payment of $144,687.05.
Moved by: Trustee Neuman
Seconded by: Trustee Surratt
Motion carried by roll call vote.
Trustee Neuman: Yes Trustee Spalding: Yes Trustee Morris: Yes Trustee Surratt: Yes Trustee Snyder: Yes Trustee LaFauce: Absent
Motion: To Award the contract to L W Rouland in the amount of $187,177.00 for the Birch Street Water Loop Project.
Moved by: Trustee Neuman
Seconded by: Trustee Morris
Motion carried by roll call vote.
Trustee Neuman: Yes Trustee Spalding: Yes Trustee Morris: Yes Trustee Surratt: Yes Trustee Snyder: Yes Trustee LaFauce: Absent
Zoning:
Motion: To Approve Ordinance 20-13 Approving & Adopting an Extension to the Redevelopment Plan; Projects; Redevelopment Project Area; and Tax Increment Financing
Moved by: Trustee Snyder
Seconded by: Trustee Neuman
Motion carried by roll call vote.
Trustee Neuman: Yes Trustee Spalding: Yes Trustee Morris: Yes Trustee Surratt: Yes Trustee Snyder: Yes Trustee LaFauce: Absent
Streets and Parks: No written report submitted. President Mike Krall updated the board that the new loader had arrived to the Village and the department was happy with it. Trustee Spalding gave an update to the board on the mini pantry and how it seemed to be doing well. Trustee Snyder gave an update on a few more food trucks that would like to come to the area and discussed the water and electric onetime fee. Trustee Neuman updated the board that there were seven homes that received the Hometown Pride Awards for beautification to their homes.
Finance: Trustee Neuman let the board know that Cindy Foote is to present FY20 Audit in August due to being behind from COVID-19.
Health and Safety: No Report.
Personnel: Trustee Surratt informed board that salary review will need to take place in executive session.
New Business:
Motion: To Approve Ordinance 2020-12 Purchase of Real Estate Retention Pond from Sangamon County for $1,610.00 plus $55.00 Recording fee.
Moved by: Trustee Morris
Seconded by: Trustee Neuman
Motion carried by roll call vote.
Trustee Neuman: Yes Trustee Spalding: Yes Trustee Morris: Yes Trustee Surratt: Yes Trustee Snyder: Yes Trustee LaFauce: Absent
Old Business: No Report.
Liquor Control Commissioner: No Report.
Executive Session: Motion to enter into executive session at 7:58 P.M.
Moved by: Trustee Morris
Seconded by: Trustee Surratt
Motion carried by unanimous voice vote.
Resumed open session at 8:07 P.M. All Present except LaFauce whom was absent.
Adjourn:
Motion: To adjourn at 8:08 P.M.
Moved by: Trustee Neuman
Seconded by: Trustee Snyder
Motion carried by unanimous voice vote.
https://img1.wsimg.com/blobby/go/0ba2582f-c850-4d10-b265-82761abc562d/downloads/2020-07-15%20Minutes.pdf?ver=1600264190237
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