Sangamon Sun

Village of New Berlin Village Board Met March 17.

Here is the minutes provided by the board:

The Village President determined that an in-person meeting was not practical or prudent and that the attendance at the regular meeting location is not feasible based upon the concerns identified in the Gubernatorial Disaster Proclamation related to COVID-19. Therefore, the meeting was held via alternative arrangements pursuant to 5 İLCS 120/7, specifically Zoom web Conference and teleconference.

President Mike Krall called the meeting of the New Berlin Village Board to order at 6:03 p.m. Wednesday March 17, 2021. The Pledge of Allegiance was recited and roll call was taken and each trustees ability to hear and be heard was confirmed.

ROLL CALL:

Present: Mayor Mike Krall, Trustee Sharon LaFauce, Trustee Cindy Morris, Trustee Stephanie Snyder, Trustee Sue Spalding, Trustee Andy Surratt, Trustee Kris Neuman, Treasurer Angie Libben, Clerk Melissa Dees, and Attorney Jason Brokaw.

Absent: Trustee Sue Spalding left meeting at 7:00 PM and returned at 7:45 PM.

Audience: Police Chief Terry Nydegger, Cameron Jones Benton & Associates, Greta Myers, Jim Crosier and Kenny Micheletta.

Consideration of the Consent Agenda:

Motion: To approve consent agenda as presented for bills, treasurer's report, building permit report and board meeting minutes from February 17, 2021.

Moved by: Trustee Morris

Seconded by: Trustee LaFauce

Motion carried by roll call vote.

Trustee Snyder: Yes, Trustee Morris: Yes, Trustee Spalding: Yes, Trustee Surratt: Yes, Trustee Neuman: Yes, Trustee LaFauce: Yes 

Clerk: No Report. 

Police: Chief of Police Terry Nydegger gave the board members the February department report and informed the board members that the officers have completed a mandatory certification on taser use. Chief Nydegger reported that they assisted the EMS department and the County was out five times during the month of February. Chief Nydegger mentioned to the board that there will be a grant opening up this year for cameras for officers and he will be gathering further information. 

Audience: Jim Crosier addressed the board members in regards to his property next to the Village office. Village board members will follow up in the upcoming months to determine lot availability to rent. Kenny Micheletta with Central Illinois Security introduced himself and explained the video conference proposal to the board members. 

TIF: No Report. 

Committee Reports: 

Utilities: Written report submitted. Trustee Spaulding summarized Superintendent Kemp's report. Cameron Jones with Benton & Associates gave the board an update on the wastewater treatment plant and reported that the sludge removal will continue in the fall. Trustee Morris discussed with the board an issue that the Village experienced with low water pressure on March 8th 2021, and that it was a tower communication issue that was resolved. 

Zoning: Attorney Brokaw informed the board members that a petition was filed related to a garage and there will be a meeting sometime in the next month to review with the Hearing Officer. Cameron Jones from Benton & Associates sent board members an interactive zoning map link to review and possibly link to the Village website in the future.

Streets and Parks: No written report submitted. Trustee Snyder relayed to the board that the water features for the splash pad have been decided on, and stayed within the budget and square foot requirements that were given. Trustee Snyder reminded the board members that it is time to send all the information in for the memorial brick for Marsha Sweet. Trustee Snyder announced that there is a Village clean-up day for electronic recycling in process for June 5th and a clean-up day on June 12th. It will follow the same voucher procedure as did during fall clean up. The board also discussed possible garage sale day within the Village the weekend before Memorial Day. The board members discussed benefits of having a street sweeper within the Village to use as needed and funds that have not been allocated this fiscal year that was budgeted. 

Motion: To Approve Purchase of Memorial Brick for Marsha Sweet. 

Moved by: Trustee Morris

Seconded by: Trustee Neuman

Motion carried by roll call vote.

Trustee Snyder: Yes, Trustee Morris: Yes, Trustee Spalding: Absent, Trustee Surratt: Yes, Trustee Neuman: Yes, Trustee LaFauce: Yes 

Motion: To Approve Purchase of Elgin Pelican Street Sweeper not to exceed $10,500.00 

Moved by: Trustee Neuman

Seconded by: Trustee Morris

Motion carried by roll call vote.

Trustee Snyder: Yes, Trustee Morris: Yes, Trustee Spalding: Absent, Trustee Surratt: Yes, Trustee Neuman: Yes, Trustee LaFauce: Yes 

Finance: Trustee Neuman discussed with the board members the need to apply for the cures funds so they can look into purchasing the video conference technology equipment for the board meetings. The board determined it would be good idea to compare with another company to be fair and negotiate. 

Health and Safety: Trustee LaFauce informed the board that she did get all information gathered and letters will be sent out to those in violation. 

Personnel: No Report. 

New Business: Board discussed video conferencing technology and looking into getting second bid. 

Old Business: No Report.

Liquor Control Commissioner: No Report. Trustee Neuman asked the board on their thoughts on possibly looking into reimbursements or waiving renewal fees to the small businesses in Village, due to COVID-19. The board will discuss further at a later date when they receive more information on the American Recovery Plan. 

Executive Session: No Report. 

Adjourn: 

Motion: To Adjourn meeting at 8:05 P.M. Moved by: Trustee Neuman

Seconded by: Trustee LaFauce 

Motion carried by a roll call vote.

Trustee Snyder: Yes, Trustee Morris: Yes, Trustee Spalding: Yes, Trustee Surratt: Yes, Trustee Neuman: Yes, Trustee LaFauce: Yes

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